MPA 49: Envelopes

The Rhode Island Department of Administration, Division of Purchases is seeking to establish a Master Price Agreement (MPA 49) for providing various envelope types to state agencies and programs through a competitive Request for Quotation (RFQ) process. The solicitation covers 69 distinct line items encompassing envelope types including #9, #10, and #11 sizes in white wove and kraft paper, with and without windows, in both regular and recycled paper options. Quantities range significantly from 5,000 to 5,200,000 units, with notable requirements such as 5,200,000 #10 white wove envelopes with single windows and 4,000,000 #10 white regular envelopes with double windows. The solicitation is open from September 9, 2024, with responses due by October 18, 2024 at 10:00 AM EDT, and includes a vendor Q&A period from September 9 to September 24, 2024. Vendors must submit electronic proposals through the Ocean State Procures system and comply with detailed specifications including delivery terms of FOB Destination with no additional travel or portal-to-portal charges allowed.

The contract will be established with statewide applicability, allowing participation from political subdivisions including municipalities, higher education institutions, schools, and quasi-public agencies. A Minority Business Enterprise (MBE) participation requirement is in place, with vendors mandated to complete an MBE Participation Acknowledgment Form and potentially submit an MBE Utilization Plan. Insurance requirements include $1 million in general liability coverage, workers compensation, and automobile liability. The initial contract period will run approximately three years beginning November 1, 2024, with no renewal options, and will include a 1% contract administrative fee assessed on all purchase orders. While no specific contract value is listed, the extensive line items and significant quantity ranges suggest a potentially substantial procurement opportunity. Vendors must register in Ocean State Procures, maintain required insurance coverages, and be prepared to submit quarterly reports detailing invoiced amounts under the Master Price Agreement.