MPA 397 OE Disaster Recovery Services

The State of Rhode Island Division of Purchases is conducting an Open Enrollment Vendor Assessment (OEV) solicitation for disaster recovery services under Solicitation #OEV25005123, establishing a Master Price Agreement (MPA) to cover a wide range of emergency response scenarios. The procurement seeks qualified vendors capable of providing comprehensive services for diverse disaster situations, including natural disasters like floods, hurricanes, tornadoes, and earthquakes, as well as human-made emergencies such as hazardous material spills, infrastructure failures, bio-terrorism events, and significant IT disruptions. The contract period will run from March 1, 2025, through June 30, 2026, with vendors able to submit proposals throughout the open enrollment period for potential inclusion on a qualified vendor list. To be considered, vendors must demonstrate the ability to rapidly respond to emergency situations, maintain required insurance coverage (including $1 million liability, $100,000 workers compensation, and $1 million automobile liability), and possess relevant expertise in disaster recovery and emergency response. Vendors must register in the Ocean State Procures system and maintain appropriate Rhode Island contractor licenses for the entire contract term.

The solicitation includes provisions for broad participation, with a focus on including minority, women-owned, and veteran-owned businesses (MBE/WBE/VBE) in the procurement process. When specific projects arise, agencies will conduct mini-bid processes, requiring at least one quote from MBE/WBE/VBE certified vendors if available on the qualified list. The MPA will have statewide applicability, allowing participation from political subdivisions, higher education institutions, municipal and state schools, and quasi-public agencies. A 1% contract administrative fee will be assessed on all purchase orders issued under the contract. While no specific total contract value is provided, the open-ended nature of the solicitation suggests significant potential for vendors across various disaster recovery specialties. Interested vendors should carefully review the full solicitation document and ensure they meet all registration, licensing, and insurance requirements to be considered for inclusion on the qualified vendor list.