OEV25005123 Assessment Form.docx

This is an Open Enrollment Vendor Assessment Form for Solicitation #OEV25005123, issued by the State of Rhode Island Division of Purchases to establish a Master Price Agreement (MPA 397) for disaster recovery services. The solicitation seeks qualified vendors capable of providing comprehensive emergency response services across a wide range of disaster scenarios, including natural disasters such as floods, hurricanes, tornadoes, and earthquakes, as well as human-made emergencies including hazardous material spills, infrastructure failures, bio-terrorism events, and significant IT disruptions. The contract period runs from March 1, 2025, through June 30, 2026, with vendors able to submit proposals throughout the open enrollment period for inclusion on a qualified vendor list. The form requires vendors to complete and upload documentation including qualifications and experience, organization charts, business locations, Rhode Island contractor registration copies, and signatures from authorized representatives. No specific bidder's conference or site visit requirements are outlined in this assessment form document.

Vendors must demonstrate required insurance coverage including $1 million general liability, $100,000 workers compensation, and $1 million automobile liability, and must maintain valid Rhode Island contractor licenses throughout the contract term. Vendors are required to register in the Ocean State Procures system prior to bid submission. A 1% contract administrative fee will be assessed on all purchase orders issued under the contract. The solicitation includes provisions prioritizing participation from minority-owned, women-owned, and veteran-owned businesses (MBE/WBE/VBE), with mini-bid processes requiring at least one quote from certified MBE/WBE/VBE vendors when available on the qualified list. The MPA has statewide applicability and permits participation from state agencies, political subdivisions, higher education institutions, municipal and state schools, and quasi-public agencies. No specific total contract value is stated, reflecting the open-ended nature of this disaster recovery services framework agreement.