Mowing Services of West Temple Parks and Rights of Way

The City of Temple, Texas, issued Request for Proposals #35-01-27 on May 8, 2026, to establish an annual services agreement for mowing and landscaping maintenance of West Temple parks and rights of way. The procurement encompasses nine locations totaling approximately 189 acres and 19,680 linear feet, including Crossroads Park, West Temple Park, Freedom Park, Von Rosenberg Park and Trail, Freedom Village Park, Oaks of Westwood Park, and N Pea Ridge Road Right of Way, with two additional future trail extensions anticipated for inclusion in Fiscal Year 2028. Services required include bi-weekly mowing during the growing season (March through November) at 2.5 inches and monthly mowing during the non-growing season (December through February), along with comprehensive landscaping maintenance including tree pruning, weed control, landscape bed maintenance, and irrigation system oversight. Proposers must demonstrate a minimum of three client references from the past five years preferably from municipalities or public agencies, detail availability of qualified staff and equipment with appropriate licenses and certifications, and submit a proposed operation plan outlining bi-weekly service delivery across multiple property locations. The evaluation criteria allocate 30 points to proposed pricing, 30 points to demonstrated experience and qualifications, 20 points to availability of qualified staff and equipment, and 20 points to the proposed operation plan. A non-mandatory pre-proposal meeting is scheduled for May 19, 2026, at 11:00 a.m. CST at Crossroads Park; the deadline for written questions is June 4, 2026, at 12:00 p.m. CST; and proposals are due June 11, 2026, by 2:00 p.m. CST via virtual public opening conducted through Microsoft Teams.

The City intends to award the contract in its entirety to a single contractor with an initial term commencing October 1, 2026, through September 30, 2027, with options for four additional one-year renewal periods if mutually agreed upon in writing. The City has allocated a budget of $130,000 for Fiscal Year 2027, with an anticipated increase beginning in Fiscal Year 2028 to support the addition of trail extensions, and pricing must remain firm for the entire agreement period with no price increases permitted, with all costs including labor, materials, equipment, insurance, overhead, profit, travel time, and mileage included in the quoted price. Proposers must provide pricing on a per-cycle basis for the base proposal and optional add-alternates for pre-emergent chemical applications and fire ant applications, each at two applications per year during spring and fall. The awarded contractor must obtain all necessary state and federal licenses and certifications and maintain specified insurance coverage including workers' compensation, commercial liability of $500,000 per occurrence, and automobile liability of $500,000 per occurrence, with the City named as additional insured. The contract is subject to Davis-Bacon wage requirements if federal funds are utilized and requires compliance with numerous federal certifications including debarment and suspension status, anti-collusion, non-discrimination, and environmental compliance provisions. No specific set-aside designations for disadvantaged enterprises or restrictions limiting responder eligibility are identified in the available RFP documentation.