REQUEST FOR PROPOSALS

By order of the City Council of the City of Temple, Texas, sealed proposals will be received for:

RFP #35-01-27

MOWING SERVICES OF WEST

TEMPLE PARKS AND RIGHTS OF WAY

Issued: Friday, May 8, 2026

Submittal Deadline: Thursday, June 11, 2026, by 2:00 p.m. CST

City of Temple Purchasing Department 3210 E Avenue H, Building C

Temple, TX 76501 Phone: 254-298-5655

Email: purchasing@templetx.gov

E-Bidding Portal: https://templetx.bonfirehub.com https://templetx.bonfirehub.com/

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REQUEST FOR PROPOSALS

CONTENTS

Page

RFP Timeline

Section 1 – Scope of Work

Section 2 – Proposal Requirements

Section 3 – Evaluation & Award

Section 4 – Administrative Requirements

Section 5 – Proposal Forms Form 5.1. Proposer Information Form Form 5.2. Proposer Questionnaire Form Form 5.3. Proposed Pricing Form Form 5.4. Conflict of Interest Questionnaire Form Form 5.5. Federal Vendor Certification Form

Section 6 – Attachments Attachments 6.0. – 6.9. Aerial & Location Maps Attachment 6.10. Sample Service Agreement

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RFP TIMELINE

Date Event

Friday, May 8, 2026 Release of RFP

Tuesday, May 19, 2026 11:00 a.m. CST

Onsite Pre-Proposal Meeting (non-mandatory)

A voluntary pre-proposal conference will start at the Crossroads Park pavilion located at 1020 Research Parkway and subsequently move to other locations as requested. Although attendance is not required, it is highly recommended.

Thursday, June 4, 2026 12:00 p.m. (noon) CST

Deadline for Questions related to RFP

Submit questions in writing through the Euna online bidding portal or email to purchasing@templetx.gov.

Thursday, June 11, 2026 2:00 p.m. CST

Proposals Due

Submit proposals:

1. Within the Euna online bidding portal at:

https://templetx.bonfirehub.com

OR

2. Sealed paper copies to:

City of Temple Purchasing Department 3210 E Avenue H, Building C Temple, Texas 76501

Virtual Public Opening

Immediately following time due Click here for Microsoft Teams Meeting For audio participation only, call (979)307-6962, Conference ID: 811 508 759#

October 2026 Expected agreement term commencement

The City will make every effort to adhere to the schedule above. However, the City reserves the right, at its sole discretion, to adjust the RFP Timeline as deemed necessary.

mailto:purchasing@templetx.gov.

https://teams.microsoft.com/meet/277167495019091?p=VFFSiiwubapwR89ET1

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SECTION 1 – SCOPE OF WORK

1.1. SUMMARY

a. The intent of this Request for Proposals (RFP) is to establish an annual services agreement for mowing and maintenance of City of Temple parks and rights of way located in West Temple, Texas. Locations included:

Attachment Park Address Site

Measurements

6.0. Aerial Map

6.1.

Crossroads Park

(Pay close attention to Attachment 6.1. notes)

1020 Research Parkway 127.79 ac

6.2. West Temple Park 121 Montpark Road 26.51 ac

6.3.

West Temple Park

Future Trail Extension (Anticipated Add in FY28) from West Temple Park to Prairie View Rd

4,908 lf

6.4. Freedom Park 8456 Tarver Drive 2.0 ac

6.5.

Von Rosenberg Park and Trail 7918 Tarver Drive

13.61 ac 1,175 lf

6.6.

Von Rosenberg Park Future Trail Extension (Anticipated Add in FY28) from Von Rosenberg Park to W Adams Ave

1,229 lf

6.7. Freedom Village Park 7007 Freedom Drive 0.56 ac

6.8. Oaks of Westwood 8423 Skyview 0.56 ac

6.9.

N Pea Ridge Road

ROW

from W Adams Ave to

Airport Road 12,468 lf

*Site measurements are approximate

b. It is the City’s intent to award this RFP in its entirety to one contractor. Proposers are required to bid on all locations to be considered for award.

c. The budget allocated for this agreement is $130,000 for Fiscal Year 2027. Beginning in

Fiscal Year 2028, an increase is anticipated to support the additions of West Temple Park and the Von Rosenberg Park Trail Extensions

1.2. AGREEMENT TERM

The initial term of the agreement shall commence on October 1, 2026, and continue through September 30, 2027. The awarded contractor shall provide a fixed rate guarantee for the duration of the initial agreement period. The City reserves the right to extend the agreement for four (4) additional one-year periods, if mutually agreed to in writing by the City and the awarded contractor.

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1.3. PRE-SUBMISSION CONFERENCE

A voluntary pre-submission conference will begin onsite at 11:00 am CST on Tuesday, May 19, 2026, at the Crossroads Park pavilion located at 1020 Research Parkway and move to other locations as requested. Although attendance is not required, it is highly recommended. It is the contractor’s responsibility to ensure there are no ambiguities regarding specifications prior to proposal submission.

1.4. SPECIFICATIONS

a. The awarded contractor shall provide all equipment, tools, labor, materials, and services necessary to provide comprehensive mowing and landscaping services at the property locations specified in Attachment 6.1.

b. No tools or equipment which the City deems to be standard or essential for the awarded contractor to own and use in the performance of the work shall be charged to the City.

c. The awarded contractor shall ensure all trash and debris within the contracted service area(s) is picked up immediately prior to any services being performed.

Landscaping Services

Noted landscaping areas of this agreement:

• Crossroads Park – areas outside of fenced complexes, includes park entrance signage at soccer complex

• Trees affecting all walking trails

a. The awarded contractor shall maintain all tree wells and landscape beds ensuring beds remain weed free.

b. The awarded contractor shall trim all landscape beds and groundcover to maintain separation of plant species where applicable and prevent an overgrown appearance.

c. The awarded contractor shall trim and prune shrubs to maintain a natural look. Shrubs shall be trimmed one time per month or as needed depending on the species.

d. Weed eating may be necessary as part of routine maintenance. When used, only commercial-grade string trimmers are permitted. Operators must take extreme care to avoid scalping turf or causing damage to trees, shrubs, irrigation components, or hardscape features. Particular attention must be paid to prevent contact with tree trunks, wooden structures, and any exposed utilities or infrastructure.

e. String trimmers are strictly prohibited from being used in direct contact with trees or vegetation. However, they may be used with caution around tree wells that contain mulch, specifically where the grass meets the edge of the mulched area. At no point should the string trimmer touch the tree itself or disturb the root flare or trunk.

f. All rock beds shall remain weed-free. The awarded contractor is permitted to use chemical applications to prevent, and control weed growth.

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g. The awarded contractor shall prune to a height of 7’ any trees that overarch any walking path. To prevent the transmission of disease, tree pruning shall be avoided between the months of February – June. Tree pruning cuts shall be spray-painted and tools shall be sterilized between trees. Any insect or disease damage discovered should be reported to the Parks Department. Photos of disease damage can be located at https://texasoakwilt.org.

h. Within 24 hours of discovery, the awarded contractor shall report any maintenance issues such as dead plant material, broken irrigation lines, fallen tree limbs, etc. to the Parks Department for resolution.

i. Plant replacement will be the responsibility of the awarded contractor if damage is due to negligence, i.e., failure to report irrigation issues, tree damage due to string trimming, etc.

j. The awarded contractor is responsible for overseeing the irrigation systems at each property location where applicable. If any breaks or leaks occur, the awarded contractor must notify the Parks Department for resolution. The awarded contractor is only required to observe system functionality and is not responsible for conducting full tests or inspections unless specifically indicated in the contract.

Mowing Services

a. Mowing shall be completed on a bi-weekly basis to a height of 2-1/2” during the growing season of March-November and one time per month during the non-growing season of December-February.

b. Crossroads Park Detention Pond – Mowing shall be completed on a monthly basis.

Shredding is only acceptable in the detention pond area of Crossroads Park.

c. The awarded contractor shall edge all concrete pathways, sidewalks, trees, buildings, and curbs where grass meets curb topside. Edging should not be performed within 6” of any tree trunk.

d. The awarded contractor shall blow all hard surfaces and treat curbs with pre/post-emergent where curbs meet asphalt as required.

e. The awarded contractor shall mow the perimeter of all designated trails to a width of 10 feet on either side of the trail to maintain clear and safe access for users.

f. The awarded contractor shall not mow or otherwise disturb areas containing bluebonnets or other native wildflowers during their peak blooming season, typically from March through May, unless express written authorization is provided by the Parks Department. These areas are considered ecologically and aesthetically valuable, and their preservation is a priority. The awarded contractor is responsible for identifying and protecting these zones during scheduled maintenance and must coordinate with the Parks Department to confirm timing and boundaries prior to performing any work in or around wildflower habitats during the specified period.

https://texasoakwilt.org/

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g. The awarded contractor is responsible for ensuring all designated drainage areas, including ditches, swales, and areas with rocky terrain, are properly maintained to the same standard as the surrounding turf. These areas must be kept free of overgrown vegetation, weeds, and debris. It is the awarded contractor’s responsibility to determine the appropriate means and methods for maintaining these spaces, which may include the use of mowers, string trimmers, or approved chemical applications. Regardless of the method chosen, the awarded contractor must ensure that all work is performed safely, effectively, and in compliance with all applicable environmental and local regulations.

Chemical Applications

a. Chemical applications are acceptable in expansion joints of concrete trails, sidewalks, parking lots, and along street curbs (where curbs meet asphalt) to control the growth of weeds.

b. Edging must be performed manually. Chemical edging is not permitted around landscaped or vegetated areas.

c. Chemical applications are acceptable around trees, not to be applied within 6” of any tree trunk.

d. All chemical applications shall be performed by a licensed applicator and must be applied in accordance with all federal, state, and local regulations. All applications must be applied in a safe manner consistent with the label directions by the manufacturer’s recommendations.

e. Hand removal may be required to cover any minor gaps or failures in the bi-yearly chemical applications. The awarded contractor may use post-emergent chemicals for treatment so long as there are no adverse reactions between the pre- and post-emergent chemical applications resulting in damage to plants.

f. Should the awarded contractor apply chemical applications, notification to the City shall be provided at least 5 business days prior to application. At time of notification, a list of chemicals shall be provided for evaluation by the City.

g. The awarded contractor shall submit application logs to the Parks Department within 5 business days after each application. Application logs shall be complete and in compliance with Texas Department of Agriculture (TDA) requirements which include application date, time, wind speed, temperature, Environmental Protection Agency (EPA) registration number, brand name of product, rate applied, total product amount and type of application equipment used.

h. ADD ALTERNATE NO. 1 – Dependent on budget allowances, the awarded contractor may be asked to provide pre-emergent chemical applications. In the event the add alternate is accepted, the awarded contractor shall provide pre-emergent chemical applications one time in the spring and one time in the fall. Proposers are responsible for providing proposed chemicals, application rates, and application months on their Proposed Pricing Form for evaluation by the Parks Department.

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i. ADD ALTERNATE NO. 2 – Dependent on budget allowances, the awarded contractor may be asked to provide fire ant applications. In the event the add alternate is accepted, the awarded contractor shall provide fire ant applications one time in the spring and one time in the fall. Proposers are responsible for providing proposed chemicals, application rates, and application months on their Proposed Pricing Form for evaluation by the Parks Department.

1.5. SCHEDULING OF WORK

a. Proposers shall submit to the City an anticipated mowing and landscaping maintenance schedule with their proposal. The schedule must reflect all regular services, add alternates (if applicable), and any proposed seasonal adjustments.

b. The awarded contractor’s schedule must be flexible to allow for changes based on weather. Any changes to a cycle schedule based on weather must be rescheduled for the next consecutive day when the property is dry enough to service. Contractor must notify the City within 24 hours of any scheduling change.

c. The City reserves the right to reduce the number of cycles based on available funding, weather conditions that limit vegetation growth, and/or weather conditions that limit the ability to perform mowing and landscaping services. In such cases, the City will provide written notice of service reduction and updated expectations through a contract amendment.

1.6. MATERIALS AND WORKMANSHIP

a. The awarded contractor shall have any and all local, state, and federal licenses, authorizations, and certifications which would be applicable to all services rendered during the life of the agreement. The awarded contractor shall provide documentation of licensing and commercial experience with their proposal.

b. The City shall authorize the use of any subcontractor prior to the commencement of work.

c. All work must be performed in a skillful and workmanlike manner. The City may, in writing, require the awarded contractor to remove from the work any employee the City deems incompetent, careless, or otherwise objectionable.

1.7. PRICING

Prices shall remain firm for the entire length of the agreement period; no price increases will be allowed. An agreement period is defined as October 1 through September 30 of any given fiscal year.

a. The ‘Cycle Price’ as recorded by proposers on the Proposed Pricing Form shall prevail.

If the ‘Total Price’ recorded by the proposer does not recalculate accurately using the ‘Cycle Price’, the ‘Total Price’ column will be revised to determine the official proposal pricing tabulation.

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b. All prices quoted shall be all-inclusive including all labor and material costs, insurance, overhead, profit, travel time, mileage, and be exclusive of taxes. Labor and vehicular expenses associated with commuting to and from any of the City service locations are not reimbursable and cannot be invoiced. No additional charges will be allowed.

c. In the event of non-compliance with price or service delivery, the City reserves the right to seek services elsewhere and charge the difference in price to the awarded contractor.

d. When Federal funds are to be utilized for any services covered by this agreement, the City will inform the awarded contractor and Davis-Bacon wage requirements will apply.

1.8. INVOICES

a. Invoices shall be itemized and submitted monthly in arrears for services rendered. Each invoice shall clearly indicate the service area locations, dates, and services provided.

The City’s purchase order number shall appear on the invoice.

b. Invoices shall be emailed to invoice@templetx.gov. If the awarded contractor does not have the ability to email invoices, the awarded contractor shall mail invoices to the City of Temple Purchasing Department at 3210 E Avenue H, Building C, Temple, Texas 76501.

1.9. SERVICE AGREEMENT

a. The successful proposer shall be able to execute a service agreement like the attached sample agreement attached and shall retain insurance as outlined therein. No substantive changes to the agreement will be allowed.

b. By submitting a proposal, the proposer is acknowledging the insurance requirements found in the attached agreement and can comply with all insurance requirements as specified herein within 5 days of notice of intent to award.

c. The City reserves the right to add, modify, or delete any services or property locations as required and may do so through a contract amendment.

1.10. FEDERAL GRANT CERTIFICATION

a. Proposers shall complete the Federal Grant Certification Form indicating their ability to comply with federal procurement requirements when grant funding is used.

b. When Federal funds are to be utilized for a project, the City will inform the contractor and Davis-Bacon wage requirements will apply.

mailto:invoice@templetx.gov

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1.11. CONTRACTOR’S RESPONSIBILITIES & LIABILITIES

The awarded contractor is responsible for damage to persons and property caused during the performance of contracted work. Additionally, the awarded contractor will be held responsible for any damages that are caused by the awarded contractor’s errors or their failure to comply with the requirements of these specifications and will be required to repair the damages at no cost to the City. The City may, however, elect to make repairs or replace any of the damaged property and deduct the cost of such repairs from monies due or to become due the awarded contractor.

1.12. TERMINATION OF DEFAULT

a. The City reserves the right to enforce the performance of this agreement in any manner prescribed by law or deemed to be in the best interest of the City in the event of breach or default of this agreement. The City reserves the right to terminate the agreement immediately in the event the awarded contractor fails to meet schedules or fails to otherwise perform in accordance with the specifications as outlined in this RFP.

b. The City may consider the following performances by the awarded contractor as unsatisfactory performance. An unsatisfactory performance determination shall not be limited to the following:

• In excess of one service ‘call back’ to correct the same problem within 30 consecutive calendar days.

• In excess of one instance within one calendar year of the awarded contractor’s personnel assigned to an authorized service call not having the skill or knowledge to diagnose the problem and/or perform the service.

• Failure of the awarded contractor to provide timely service. If the timeline cannot be met for a project, the City reserves the right to have the work completed by another contractor.

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SECTION 2 – PROPOSAL REQUIREMENTS

2.1. INFORMATION REQUESTED FROM PROPOSERS

a. Each proposal must contain all required forms and shall be submitted in the same order as listed below. The proposal shall provide enough detail to permit the City to conduct a meaningful evaluation of the proposed services. However, proposals should be prepared simply and economically, providing a straightforward, concise response to the information requested below. Incomplete proposals may be rejected during review by the evaluation committee.

b. All proposal materials may be incorporated in a subsequent agreement between the City and awarded proposer.

c. Any material that a proposer wishes to be considered confidential in nature shall be clearly marked as such, and if such materials are requested pursuant to the Texas Public Information Act, Chapter 552, Texas Government Code, the City will notify the proposer of such request to allow the proposer to write to the Texas Attorney General requesting that such information be excepted from disclosure.

2.2. REQUIRED FORMS

Submit the following forms with the proposal response:

a. Form 5.1. Proposer Information Form

b. Form 5.2. Proposer Questionnaire Form and Proposed Schedule

(Additional attachments and documentation permitted)

c. Form 5.3. Proposed Pricing Form

d. Form 5.4. Conflict of Interest Questionnaire Form, if applicable Submit only if required, per Section 4 – Administrative Requirements, Paragraph 4.2.

e. Form 5.5. Federal Vendor Certification Form

2.3. ELECTRONIC SUBMISSION

a. Access the Euna e-procurement portal at https://templetx.bonfirehub.com. The City will use Euna for communicating all RFP documents, receive any questions or inquiries, issue any associated addenda, and post award notices.

b. Proposers can contact Euna at support.procurement@eunasolutions.com for technical questions related to the Euna portal or visit Euna’s help forum at https://procurement-help.eunasolutions.com/hc/en-us. Proposal submissions shall be prepared in the file formats listed under ‘Requested Information’ for this opportunity in Euna.

c. Proposal submissions may be amended by the proposer directly in Euna, but only before the submission deadline.

mailto:support.procurement@eunasolutions.com https://procurement-help.eunasolutions.com/hc/en-us

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d. Minimum system requirements include Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. JavaScript and browser cookies must be enabled. Euna has built-in lockbox technology that will date stamp submittals and will keep all proposals locked until the proposal opening date and time. The maximum upload file size is 1,000 MB.

Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated.

2.4. PAPER SUBMISSION

a. If submitting a proposal in hardcopy, the envelope or package containing the completed proposal should be marked legibly on the outside with the submitter’s name and address along with the RFP number and title no later than the due date and time stated in the RFP Timeline.

b. The proposer shall sign and date the proposal where provided within the RFP. The person signing the proposal shall have the authority to bind the firm in an agreement.

Proposals that are not signed and dated properly may be rejected.

c. All paper proposals received in the Purchasing Department will be date and time stamped when received and will be considered to be the official time of receipt.

2.5. SUBMISSION INSTRUCTIONS

a. Late submittals will not be accepted or considered. Proposers should be mindful of any potential delays due to security screening procedures, weather, connectivity issues, or other delays whether foreseeable or unforeseeable. Failure to submit a response before the proposal due date and time will result in disqualification of the proposal.

b. Proposals will be received and publicly acknowledged in the Purchasing Department immediately following time due. Respondents, their representatives, and interested persons may participate in the proposal opening using Microsoft Teams. See the RFP Timeline for a video link or dial-in phone number.

c. Proposals will be opened, and respondent names will be read aloud. All proposals will be open for public inspection after the agreement is awarded, except for trade secrets and confidential information contained in proposals and identified by proposer as such.

2.6. REQUESTS FOR ADDITIONAL INFORMATION

a. Requests for additional information shall be in writing and submitted through the Euna portal using the ‘Vendor Discussions’ or ‘Ask a Question’ features. Alternatively, requests can be emailed to purchasing@templetx.gov by the deadline stated in the RFP Timeline.

b. Any interpretations, corrections or changes to this RFP will be made by addenda. All written or published addenda shall become part of this RFP and shall be acknowledged by the proposer in its proposal. All other communications are unofficial and non-binding.

Addenda will be released in the Euna portal in the ‘Files’ section. It is the sole responsibility of the proposer to verify issuance of addenda and to ensure receipt thereof.

mailto:purchasing@templetx.gov.

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SECTION 3 – EVALUATION & AWARD

3.1. ELIGIBILITY FOR AWARD

a. Responsive Proposal

Proposals will be considered responsive if they comply with all material and administrative aspects of this solicitation.

b. Responsible Vendor A responsible vendor is a vendor who has adequate financial resources (or the ability to obtain such resources), can comply with the delivery requirements, and is a qualified and established firm regularly engaged in the type of business that provides the services listed herein.

Responsible proposers must, at a minimum, meet the following requirements:

• Have adequate financial resources, or the ability to obtain such resources as required during the performance of any resulting agreement prior to the beginning of work;

• Be able to comply with the required performance schedule, taking into consideration all other existing business commitments;

• Have a satisfactory record, as determined by the City, of past performance;

• Have necessary personnel, management, and technical capacity and capability to perform any resulting agreement requirements;

• Be qualified as an established firm that is regularly engaged in the type of business necessary to fulfill the agreement requirements;

• In accordance with all applicable industry standards, hold any necessary license, certification, or permit required for conducting the business of the vendor and as contemplated by this RFP;

• Have experience in competently performing similar agreements to those contemplated by this RFP;

• Certify that the firm is not delinquent in any tax owed the State of Texas under Chapter 171, Tax Code; and is not delinquent in taxes owed to the City; signing and submitting the proposal is so certifying to such non-delinquency; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

c. A firm is not eligible to be considered for award of this solicitation, or any resulting agreement, or to be a subcontractor of the proposer or prime contractor if an employee of the firm assisted in the development of this solicitation or any part of this solicitation or if the person participated in a project related to this solicitation when such participation would give the person special knowledge that would give that firm an unfair advantage over other proposers.

d. As required by §2252.903, Government Code, proposer certifies that its Texas franchise tax payments are current, or that it is exempt from, or not subject to, such tax.

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3.2. EVALUATION CRITERIA AND SELECTION

a. The award of this agreement shall be made to the responsible proposer whose proposal is determined to be the highest evaluated offer resulting from negotiation, taking into consideration the importance of the evaluation factors set forth below:

Criteria Points

Proposed Pricing Proposer’s overall pricing to provide services

Demonstrated Experience and Qualifications Proposer’s experience, reputation, and ability to provide all required services per the specifications

Availability of Qualified Staff and Equipment Staff licenses, ability to perform work timely, and adequate equipment and necessary trailers

Proposed Operation Plan Proposer’s demonstrated understanding of the scope of work, proposed schedule, and the plan for implementation

b. The City reserves the right to reject any and all proposals submitted and to waive any informalities in proposals received. The City also reserves the right to request additional information from proposers. The award will be made to the firm which, in the opinion of the City, is the best qualified to assist the City in accomplishing its objectives. The City reserves the right to negotiate an agreement with the selected proposer.

c. The City shall not be liable to any proposer for costs associated with responding to this RFP, for the proposer’s participation in any oral interview, or any costs associated with negotiations.

d. In accordance with Texas Local Government Code, Section 252.003 and Texas Health

& Safety Code, Section 361.426, the City shall give preference in purchasing products made of recycled materials if the products meet applicable specifications as to quantity and quality and the average price of the product is not more than 10% greater than the price of comparable nonrecycled products. Preferences will be applied in accordance with state procurement statutes and rules.

3.3. EVALUATION PROCESS

a. The Purchasing Department will review all proposals for compliance with mandatory requirements as stipulated within the RFP. Proposals deemed non-responsive will be eliminated from further consideration. The Purchasing Department may contact proposers for clarification of the responses.

b. The evaluation committee members will independently evaluate and score the proposals and submit their scores back to the Purchasing Department. No group ratings or consensus scoring will be performed.

c. The Purchasing Department will input, calculate, and prioritize the data and evaluator scores.

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3.4. INTERVIEWS

Proposals will be reviewed and ranked by the evaluation committee. Oral interviews may be conducted with the highest ranked proposer(s) by the committee, as deemed necessary.

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SECTION 4 – ADMINISTRATIVE REQUIREMENTS

4.1. SUBMISSIONS

a. The City reserves the right to reject any or all proposals as it shall deem to be in the best interests of the City. Receipt of any proposal shall under no circumstances obligate the City to accept the lowest dollar proposal. The award of this agreement shall be made in accordance with Texas Local Government Code, Chapter 252, to the responsible proposer whose submission is determined to be the highest evaluated offer resulting from negotiation, taking into consideration the relative importance of price and the other evaluation factors set forth in the RFP.

b. The City reserves the right to select one or more proposers and/or award one or more agreements based on the best value, as determined by the City, of the overall response(s) submitted to the City, with due consideration given to demonstrated competence, knowledge, and qualifications to perform the services and/or provide the products set forth in this RFP, and the reasonableness of the proposed fee. The decision to make multiple awards, award only one agreement, or to make no award rests solely with the City. The City further reserves the right to negotiate separately in any manner necessary to serve the best interests of the City. The City further reserves the right to accept, reject, or negotiate modifications in any terms of a proposer’s proposal, including a proposer’s form agreement, or any parts thereof.

c. Proposals cannot be altered or amended after submission deadline. Any interlineation, alteration or erasure made before opening by the City must be initialed by the signer of the proposal, guaranteeing authenticity.

d. A proposal may not be withdrawn or canceled by the proposer without the permission of the City for a period of ninety (90) days following the date designated for the receipt of proposals, and proposer so agrees upon submission of the proposal.

e. All proposals meeting the intent of this RFP will be considered for award. Proposers taking exception to the specifications, terms and conditions, sample agreement document, or offering substitutions shall state these exceptions by attachment as part of the proposal. The absence of such a list shall indicate that the proposer has not taken exceptions, and the City shall hold the proposer responsible to perform in strict accordance with the terms of this RFP. The City reserves the right to accept any, all, or none of the exception(s)/substitution(s) deemed to be in the best interest of the City.

f. Proposals must comply with all applicable federal, state, county, and local laws concerning these types of services.

g. The apparent silence of these specifications as to any detail or to the apparent omission of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement.

h. The City is exempt by law from payment of Texas Sales Tax and Federal Excise Tax.

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4.2. CONFLICT OF INTEREST

a. Texas Local Government Code, Section 176.006, requires a vendor of the City to file a completed Conflict of Interest Questionnaire (CIQ) form if the vendor has a business relationship with the City and:

1. has an employment or other business relationship with a City local government officer or a family member of the City local government officer that results in that person receiving taxable income, other than investment income, that is more than $2,500 in the preceding twelve months;

2. has given a City local government officer or an officer’s family member, one or more gifts totaling more than $100 in the preceding twelve months, excluding a political contribution as defined by Title 15 of the Election Code or food accepted as a guest; or

3. has a family relationship with a City local government officer.

b. A vendor is required to file a CIQ form with the City Secretary’s office not later than the seventh (7th) business day after the later of the following:

1. the date the vendor begins discussions or negotiations to enter into an agreement with the City or submits an application or response to a solicitation; or

2. the date the vendor becomes aware of any business relationship as outlined in the preceding paragraph.

c. “Local Government Officer” means:

1. a member of the governing body (i.e., mayor or council member);

2. a director, superintendent, administrator, or other person designated as an executive officer of the City; or

3. an agent of the City who exercise discretion in the planning, recommending, selecting, or contracting of a vendor.

d. State law requires that a vendor file an updated CIQ form with the City Secretary’s office not later than the 7th business day after the date on which the vendor becomes aware of an event that would make a statement in the questionnaire incomplete or inaccurate.

e. The CIQ form is attached to this RFP and can be downloaded from the City‘s website www.templetx.gov under the Departments tab then Purchasing/Forms & Documents.

Compliance with this law is the responsibility of each proposer.

4.3. DISCLOSURE OF INTERESTED PARTIES

The City is required to comply with Texas Government Code 2252.908 Disclosure of Interested Parties for agreements that:

a. require an action or vote by the City Council before the resulting agreement can be signed;

b. have a value of at least $1 million; or

c. require registration as a lobbyist under Texas Government Code Chapter 305.

If the resulting agreement, if any, meets one of the criteria above, a Certificate of Interested Parties (Form 1295) will be required before the agreement is executed. See the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/1295/.

http://www.templetx.gov/ http://www.ethics.state.tx.us/filinginfo/1295/

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4.4. APPROPRIATED FUNDS

The purchase of services or products, arising from this solicitation is contingent upon the availability of appropriated funds. The City shall have the right to cancel the resulting agreement or any part of the agreement at the end of each fiscal year during the term of the agreement if funds are not allocated to continue the agreement, or any part of the agreement, for the next fiscal year. If funds are withdrawn, or do not become available, the City reserves the right to cancel the agreement by giving the contractor a thirty (30) day written notice of its intention to cancel without penalty. Upon cancellation of the agreement, the City shall not be responsible for any payment of any service that was performed, or product received, after the effective date of termination. The City’s fiscal year begins on October 1 and ends on September 31.

4.5. INDEMNITY

The City is legally prohibited from indemnifying any other party in any agreement awarded under this RFP. The resulting agreement, if any, shall contain no provision requiring the City to indemnify the proposer or any third party.

4.6. COMPLIANCE WITH ANTITRUST LAWS

By submitting a qualifications statement, the Respondent’s Signatory affirms under penalty of perjury of the laws of the State of Texas (Texas Government Code §2155.005) that:

a. Signatory is duly authorized to execute a agreement resulting from this solicitation on their own behalf or on behalf of the company, corporation, firm, partnership or individual respondent;

b. In connection with this qualifications statement, neither Signatory nor any representatives of the company have violated any provision of the Texas Antitrust laws codified in Texas Business and Commerce Code Chapter 15;

c. In connection with this qualifications statement, neither Signatory nor any representative of the company have violated any federal antitrust law; and

d. Neither Signatory nor any representatives of the company have directly or indirectly communicated any of the contents of this qualifications statement to a competitor of the company or any other company, corporation, firm, partnership, or individual engaged in the same line of business as the company.

4.7. INTERLOCAL PURCHASING

The City desires to make available to other local government entities of the State of Texas, by mutual agreement with the successful proposer, properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same goods, at the prices quoted, for the period of this agreement. Proposer shall agree to honor interlocal purchasing orders in accordance with agreement terms and conditions, in addition to orders from the City of Temple. Proposers that will not honor interlocal purchasing agreements must state interlocal agreements as an exception on the Proposer Information Form. The absence of this exception on the Proposer Information Form shall indicate that the proposer agrees to honor any interlocal purchasing agreements.

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SECTION 5 – PROPOSAL FORMS

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FORM 5.1. - PROPOSER INFORMATION FORM

1. Company Information

Company Name: _______________________________________________________

Business Address: ______________________________________________________

Remit-to Address, if different: _____________________________________________

Tax Identification Number: ________________________________________________

Contact Person: _______________________________________________________

Phone: _______________________________________________________________

Email: _______________________________________________________________

2. Addenda

Our company has reviewed and formally acknowledges receipt of all addenda, if any, provided in the Euna e-procurement portal. Please record the number of addenda acknowledged here:

____________ (number of addenda acknowledged)

3. Credit Check Authorization

The City is required to determine whether a proposer who may be awarded an agreement is financially responsible. The City may run a credit check on the potential contractor before award of the agreement. By signing this Proposer Information Form, I hereby authorize the City of Temple, credit bureau, or other investigative agency employed by the City of Temple to investigate my credit history and financial responsibility.

4. Authorized Personnel

State your firms’ personnel authorized to give representations regarding your proposal or resulting agreement, if any:

Name Phone Number Email Address

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5. Agreement

The successful proposer shall be able to execute the attached Services Agreement and be able to comply with the insurance requirements as stated within the agreement. Please confirm your ability to execute this agreement.

____________ (initial to confirm)

6. Exceptions Taken by Proposer

State exceptions taken to any of the terms of this RFP, if any.

7. Authorization

Authorized Signature: ___________________________________________________

Print Name: ___________________________________________________________

Title: __________________________________ Date: _______________________

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FORM 5.2. – PROPOSER QUESTIONNAIRE FORM

Provide a brief, but complete, response to the questions below, include additional pages if necessary:

Demonstrated Experience and Qualifications

1. Give a brief overview of the company and include an organizational chart.

2. State the number of years in operation.

3. Provide the location and contact information of the office which will provide the mowing and landscaping services to the City.

4. List and describe the company’s experience in mowing and landscaping services. The list should identify a minimum of 3 clients served, preferably other municipalities or public agencies, during the last 5 years from the office location that will service the City.

The reference list should include entity name, contact name, valid email address, and phone number.

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Availability of Qualified Staff and Equipment

1. List of employees including licenses and commercial experience.

2. Describe the capacity of your staff and their ability to perform work in a timely manner.

3. Provide a list of all equipment and necessary trailers that will be utilized to service the

City’s account.

Proposed Operation Plan

1. Outline how you vision services will be performed for the City. Provide a proposed mowing and landscaping schedule that details how your company will manage the property locations on a bi-weekly basis.

2. Describe how your company will manage multiple projects concurrently.

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FORM 5.3. - PRICING FORM

BASE PROPOSAL

Provide mowing services per specifications bi-weekly during the growing season (March- November) and one time per month during the non-growing season (December-February).

Locations Est

Cycles

Price Per Cycle

Yearly Price

Crossroads Park Mowing and Landscaping Services (Pay close attention to Attachment 6.1. notes)

23 $ $

West Temple Park 23 $ $

West Temple Park Future Trail Extension (Anticipated Add in FY28)

23 $ $

Freedom Park 23 $ $

Von Rosenberg Park and Trail 23 $ $

Von Rosenberg Park Future Trail Extension (Anticipated Add in FY28)

23 $ $

Freedom Village Park 23 $ $

Oaks of Westwood Park 23 $ $

N Pea Ridge Road Right of Way 23 $ $

BASE TOTAL PROPOSAL PRICE $

Provide a deductive per cycle price for the Crossroads Park softball/baseball complex area (outlined in red) that will be effective from October 2026 – December 2026 while this area is covered by another contract.

$__________ / per mow cycle

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(continued)

ADD ALTERNATE NO. 1 – PRE-EMERGENT CHEMICAL APPLICATIONS

Provide pre-emergent chemical applications 2 times per year, spring, and fall. Provide each proposed chemical, the application rate and proposed months targeted for application. Information will be used during the evaluation phase of this RFP.

Cycles Price Per

Cycle Yearly Price

Proposed Chemical(s)

Application Rate per Chemical

Proposed Application

Month(s)

Crossroads Park (Pay close attention to Attachment

6.1. notes)

2 $ $

West Temple Park 2 $ $

West Temple Park Future Trail Extension (Anticipated Add in FY28)

2 $ $

Freedom Park 2 $ $

Von Rosenberg Park and Trail 2 $ $

Von Rosenberg Park Future Trail Extension (Anticipated Add in FY28)

2 $ $

Freedom Village Park 2 $ $

Oaks of Westwood Park 2 $ $

N Pea Ridge Road ROW 2 $ $

ADD ALTERNATE NO. 1 TOTAL PROPOSAL PRICE $ Ex: Tribute Total Ex: 3.2oz per acre

Ex: April & October

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(continued)

ADD ALTERNATE NO. 2 – FIRE ANT APPLICATIONS

Provide fire ant applications 2 times per year, spring, and fall. Provide each proposed chemical, the application rate and proposed months targeted for application. Information will be used during the evaluation phase of this RFP.

Cycles Price Per

Cycle Yearly Price

Proposed Chemical(s)

Application Rate per Chemical

Proposed Application

Month(s)

Crossroads Park (Pay close attention to Attachment

6.1. notes)

2 $ $

West Temple Park 2 $ $

West Temple Park Future Trail Extension (Anticipated Add in FY28)

2 $ $

Freedom Park 2 $ $

Von Rosenberg Park and Trail (Existing)

2 $ $

Von Rosenberg Park Future Trail Extension (Anticipated Add in FY28)

2 $ $

Freedom Village Park 2 $ $

Oaks of Westwood Park 2 $ $

N Pea Ridge Road ROW 2 $ $

ADD ALTERNATE NO. 2

TOTAL PROPOSAL PRICE

Ex: Advion Fire Ant Bait

Ex: 1.5lb per acre

Ex: April & October

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FORM 5.4. - CONFLICT OF INTEREST QUESTIONNAIRE

See Section 4.2. Conflict of Interest, for information regarding when it is necessary to complete and submit this form.

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RFP #35-01-27 Mowing Services of West Temple Parks and Rights of Way 29

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FORM 5.5. - FEDERAL VENDOR CERTIFICATION FORM

For each of the items below, Vendor shall certify Vendor’s agreement and ability to comply, where applicable, by having Vendor’s authorized representative initial the applicable term and condition.

NON-COLLUSION CERTIFICATION

The vendor certifies that the submission to this solicitation has been independently arrived at without collusion with any other vendor or with any other competitor; has not knowingly disclosed and will not be knowingly disclosed, to any other vendor or competitor or potential competitor, prior to the opening of submission for this project; no attempt has been or will be made to induce any other person, partnership or corporation to submit or not submit a submission to this solicitation. The undersigned certifies that he/she is fully informed regarding the accuracy of the statements contained in this certification and that the penalties herein are applicable to the vendor as well as to any other person signing in their behalf.

Initials of Authorized Vendor Representative

CERTIFICATION OF COMPLIANCE WITH TEXAS FAMILY CODE PROVISION

As required by Texas Family Code §231.006 as amended by Section 82 of H.B. 433, 74th Legislature, R.S. (Acts 1995, 74th Leg., R.S., Ch. 751), all vendors must complete and submit with the solicitation response the following affidavit:

I, the undersigned vendor, do hereby acknowledge that a child support obligor who is more than 30 days delinquent in paying child support and a business entity in which such a person is the sole proprietor, partner, shareholder, or owner with an ownership interest of at least 25% is not eligible to receive payments from state funds under a contract to provide property, materials, or services.

I further acknowledge that a child support obligor or business entity ineligible to receive payments described above shall continue to be ineligible until: 1) all arrearages have been paid; 2) the obligor is in compliance with a written repayment agreement or court order as to any existing delinquency; or 3) the court of continuing jurisdiction over the child support order has granted the obligor an exemption.

In accordance with Texas Family Code §231.006, the names and social security numbers of the individual identified in the quote, bid, or proposal or application or the sole proprietor and each partner, shareholder, or owner with a minimum 25% ownership interest in the business entity identified therein are provided below:

Name Social Security Number Name Social Security Number

Pursuant to Texas Family Code §231.006, the vendor hereby certifies that the individual or business entity named in this contract, bid, or application, is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated, and payment may be withheld if this certification is inaccurate.

______ Initials of Authorized Vendor Representative

CERTAIN DEBTS OR DELINQUENCIES CERTIFICATION

As required by Texas Government Code §2252.903 Contracting with Persons who have Certain Debts or Delinquencies, vendor’s authorized agent certifies that it is not currently delinquent in payment of any student loan, child support obligation, or tax, to include franchise taxes owed the State of Texas under Chapter 171, Tax Code, or that it is exempt from, or not subject to, such tax.

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Please indicate your status:

_____ The corporation or person is neither in debt nor delinquent in payment of any of the above and is exempt from payment of franchise taxes or is an out-of-state corporation not subject to franchise tax; therefore, I am submitting a certified statement to that effect.

_____ The corporation or person is subject to Texas franchise tax and is…