Moving Services Countywide

Pinellas County is soliciting quotes for moving services to be utilized by various county departments on an as-needed basis through a competitive procurement process. The contract will cover building-to-building moves, office-to-office relocations, and transportation to the county surplus warehouse, with comprehensive services including packing, loading, unloading, furniture disassembly, and reassembly. The Invitation to Quote (ITQ) specifies a three-year initial contract term with two optional one-year renewals, with services to be performed during normal business hours (Monday-Friday, 8:00 AM to 5:00 PM) and with flexibility for moves outside standard hours. Bidders must submit fully burdened hourly rates for supervisors, drivers, and moving personnel, with different pricing for normal business hours, after-hours, and weekend/holiday services. The proposal submission deadline is January 30, 2025, at 3:00 pm, with electronic submissions required through the OpenGov portal. Vendors must provide comprehensive insurance coverage, including workers' compensation, commercial general liability, automobile liability, and motor truck cargo insurance.

The county offers a preference for Pinellas County Certified Small Business Enterprises (SBEs), who may receive preferential treatment for contracts between $5,000 and $100,000. The current contract with The Suddath Companies DBA Suddath Relocation Systems of St. Petersburg, Inc. expires on February 27, 2025, and has historically been valued at $157,392.32, with $141,163.50 already billed against the contract. The procurement includes a 10% unspecified funds allocation, suggesting potential flexibility in contract value. Prospective vendors should be prepared to serve multiple county departments, including Animal Services, Building & Development Review Services, Human Services, Utilities, and Real Estate Management. The county has structured the contract to allow for individual service orders with varying scopes, from small moves around $396 to larger relocations approaching $11,066, indicating a need for adaptable and responsive moving services capable of meeting diverse departmental requirements.