Moving Projects at Multiple Locations Advertising Bid

Northville Public Schools issued a Request for Proposal for comprehensive furniture and equipment moving services across five school locations in Michigan, with sealed bids due by 11:00 a.m. on February 4, 2020, at the Northville Board of Education Office located at 405 West Main Street, Northville, MI 48167. The procurement encompasses moving projects at Moraine and Thornton Creek Elementary Schools, Meads Mill and Hillside Middle Schools, Northville High School, and the Technology and Operations departments from Old Village School and Hillside to the Fogg Street Building. Deliverables include disconnecting and reconnecting approximately 10 computers per elementary school and 60 at Hillside, disassembling and reassembling shelving units, relocating Promethean Boards and Smartboards, providing floor protection, supplying 180 storage pods and speed packs for elementary and middle schools and 200 for Hillside, transporting labeled items to designated locations including off-site auction facilities, and handling miscellaneous furniture and equipment. The scope also requires color-coded labeling, temporary trailer storage, and movement of specialized items including sectional couches, science tables, band instruments, pianos, and cafe equipment across phased timelines with move-out beginning June 13-26, 2020, and move-back occurring August 27-28, 2020 for elementary and middle schools and late July through August 15 for Hillside. Required qualifications include five years of successful experience on similar projects, comprehensive general liability insurance with $1,000,000 minimum combined single limits issued by A-rated domestic companies licensed in Michigan, worker's compensation insurance, automobile liability coverage, performance and payment bonds equal to 100 percent of the contract sum, three references from governmental agencies, and sworn and notarized familial disclosure and Iran Economic Sanctions Act compliance affidavits in accordance with Michigan law. A non-mandatory but highly recommended pre-bid walkthrough was conducted on January 20, 2020, at 7:30 a.m., with prospective bidders able to contact Michelle Kerns at (248) 921-3929 or Steve Banchero at bancherost@northvilleschools.org or (248) 231-9879 to arrange site visits.

No set-aside designations for disadvantaged enterprises or small businesses are specified in the procurement documents. The District requires all bids to comply with equal opportunity laws of the State of Michigan and is exempt from sales taxes on movable materials, though responsible for taxes on permanently affixed items; this is not designated as a prevailing wage project. Bidders are responsible for all permits, fees, taxes, background checks, and damage repair, and all bid proposals must remain firm for sixty days following submission. The Board of Education reserves the right to accept or reject any or all bids in whole or in part, to award the contract to other than the low bidder, to waive irregularities and informalities, and to make awards in any manner deemed in the District's best interests. No specific contract value or budget range is disclosed in the available bid documents. The District requested unit pricing for speed packs and labor hours at weekday and weekend rates, with a $5,000 allowance for unforeseen work included in both Meads and Hillside costs, with the bid divided into two separate packages: Package 1 covering Thornton Creek and Meads Middle School, and Package 2 covering Moraine, Hillside, and Northville High School moves. Award was anticipated at the February 2020 Board of Education meeting.