2020 Moving Bid - final bid document.pdf

Request for Proposal

The Northville Public Schools (also referred to as the District or NPS in these documents) will accept proposal for:

2020 Moving Bid

Pre-bid meeting will be held at NPS Board of Education at 405 W. Main Street, Northville MI at 7:30AM on January 20, 2020. The floor plans, specifications and bidding documents will be made available on line at:www.michigan.govsigmavss or www.northville.k12.mi.us.

Proposals should be submitted to Mike Zopf, Assistant Superintendent Northville Public Schools.

Proposals are to be submitted no later than 11:00AM, Tuesday, February 4, 2020 at Board of Education Office. The District will not consider or accept an electronic proposal or a proposal received after the date and time specified for submission.

The Board of Education reserves the right to accept or reject any or all proposals in whole or in part;

or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder.

The contents of RFP and Bidder’s (also referred to as Contractor in these documents) Proposal will become contractual obligations, if a contract ensues. Failure of the Bidder to accept these obligations will result in cancellation of the award.

In compliance with MCL 380.1267, the proposal shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board, or the superintendent of the school district. The Board shall not accept a bid that does not include this sworn and notarized disclosure statement.

All proposals shall be firm for at least sixty (60) days from the date of opening of proposal. All proposal submitted must meet or exceed all specifications herein.

All bids shall be firm for at least sixty (60) days from the date of opening of bids. Length of time required for completion shall be specified in the bid. All bids submitted must meet or exceed all specifications herein.

Bids are to be submitted on our Bid Proposal Form, signed by the bidder, in a sealed envelope clearly marked. Two (2) copies of the Bid Proposal Form should be addressed to the attention of:

Mr. Mike Zopf Northville Public Schools 405 W. Main Street Northville, MI 48167

“2020 Moving - BID”

One (1) copy of the bid form should be retained for your files. Any general questions should be referred to Michelle Kerns (248) 921-3929 lecoleplanners@gmail.com.

http://www.michigan.govsigmavss/

Northville Public Schools _______ Business Office Moving Bid 2020 - RFP

INSTRUCTIONS TO BIDDERS

GENERAL CONDITIONS:

1. Proposal/Intent

Furnish materials and labor to provide all work related to project drawings and specifications.

2. Types of Proposals

Provide pricing based on bid proposal form including all unit pricing. The bid has been divided into two separate bid packages. See bid form.

3. Bidders’ Qualifications

Bidders shall be able to demonstrate the following:

Shall be reputable, recognized organization with at least five (5) years successful experience on work of this type and scope, of equal or better quality than this project.

Specific past experience installing these products required.

4. Work Schedule

See bid documents.

5. Clean-up and Acceptance

The contractor will walk each building daily and clean up loose items.

6. Damage Repair

A survey of the site will be conducted, and documented by the contractor, to determine current site conditions. The contractor shall be responsible to repair any damage to the site, which occurs during this project.

Contractors and their Sub Contractors shall park their work vehicles in the area(s) designated for parking. Contractors and their Sub Contractors shall not park or drive on sidewalks or grassy areas. There will be a $500 fee assessed for any vehicles that are documented to be parking on sidewalks or grassy areas.

7. Submittal of Bid

Before submitting a proposal, bidders shall carefully read all of the specifications in order to avoid omission or duplications. To ensure a complete project, bidders shall visit the premises and verify site conditions and conditions under which work under the contract must be conducted. Submission of a bid signifies that the bidder has visited the project premises, has made examinations and verifications and is fully conversant with all conditions under which the work is to be performed. No claims for additional compensation will be considered or paid to the successful bidder, due to said successful bidder’s failure to be so informed.

Any exceptions to the terms and conditions contained in this RFP or the form Contract attached to this RFP, if there is one attached, or any other special considerations or conditions requested or required by the bidder MUST be specifically enumerated by the bidder and be submitted as part of its Proposal, together with an explanation as to the reason such terms and conditions of this RFP or form of Contact cannot be met by, or in the bidder’s opinion should not be applicable to, the bidder. The bidder shall be required and expected to meet the specification and the requirements as set forth in this RFP and the form of Contract in their entirety, except to the extent exceptions or special considerations or conditions are expressly set forth in the bidder’s Proposal and those exceptions or special considerations or conditions are expressly accepted by the District.

8. Familial Relationship

All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid. The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board or the superintendent of the school district. The District shall not accept a bid that does not include this sworn and notarized disclosure statement.

9. Iran Economics Sanctions Act

Each bid must be accompanied by a sworn and notarized statement certifying that the Contractor is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act.

10. Withdrawal of Proposal

Any bidder may withdraw his bid at any time prior to the scheduled time for receipt of proposal. No proposals may be withdrawn for at least sixty (60) days after the scheduled closing time of the bid.

11. Firm Prices

Prices and notations must be typed or in ink. No erasures are permitted. Mistakes may be crossed out and corrections entered and initialed, in ink, by the person signing the proposal.

In the event of discrepancy between the unit price and the extension, the UNIT PRICE SHALL GOVERN. The price inserted must be net including all freight, discounts, rebates, and allowances.

12. Termination by the District for Convenience

The District may, at any time, terminate the Contract for the District’s convenience and without cause.

Upon receipt of written notice from the District of such termination for the District’s convenience, the Contractor shall:

(1) Cease operations as directed by the District in the notice;

(2) Take actions necessary, or that the District may direct, for the protection and preservation of the Work; and

(3) Except for Work directed to performed prior to the effective date of termination stated in the notice, terminate all existing subcontracts and purchase orders and enter into no further Subcontracts and purchase orders.

13. Bonds

Performance Bond/Payment Bond, within fourteen (14) days after date of issuance of written notice of selection for the award of a contract, which shall be considered as the notice to proceed, the successful bidder shall enter into a contract with the Owner and shall execute and file with the Owner, the following in the amount 100% equal to full contract sum.

The Performance Bond must insure the faithful performance of all provisions of the contract and satisfactory completion of the specified work, within the time agreed upon.

The Payment Bond must insure the payment and protection of claimants supplying labor or materials to the principal contractor or his subcontractors in the prosecution of the work provided for in the contract. The successful contractor’s bond company must be listed by the State of Michigan as a licensed carrier and have an excellent or superior rating from AM Best Company.

14. Safety

Under the “General Conditions of the Contract for Construction” of the contract to be awarded, the Contractor;

a) shall be solely responsible for and have control over construction means, methods, techniques, sequences and procedures;

b) shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the performance of the contract;

c) shall take reasonable precautions for safety of all persons who may be affected, including employees of the Contractor and Subcontractor; and

d) shall have an accident prevention representative at the site.

The general conditions of the contract for construction and the agreement also require that the Contractor indemnify and defend the District in the event of certain claims arising out of the performance of the work.

15. Compliance with School Safety Initiative Legislation;

Meeting the requirements of the School Safety Initiative Legislation, being MCL 380.1230, 380.1230a, 380.1230c, 380.1230d and 380.1230g.

The Bidder is required to verify that none of the personnel have a “listed offense” as indicated below.

The Bidder shall indemnify, defend and hold the District, its employees, Board of Education, and each member thereof, agents and consultants, harmless from and against any and all claims, counter-claims, suits, debts, demands, actions, judgments, liens, liabilities, costs, expenses, including actual attorneys fees and actual expert witness fees, arising out of or in connection with any violation of, or the Bidder’s failure to comply with the above paragraphs.

The Bidder shall be responsible for all costs and expenses associated with the above-required criminal history and background checks.

LISTED OFFENSES

1. MCL 750.145a - Accosting, enticing or soliciting child (less than 16 years of age) for immoral purposes.

2. MCL 750.145b - Accosting, enticing or soliciting childe (less than 16 years of age) immoral purposes – second or subsequent offenses.

3. MCL 750.145c - Involvement in child sexually abusive activity or material, including possession of child sexually abusive material (“child” is a person less than 18 years of age who has not been legally emancipated.)

4. MCL 750.158 - Crime against nature (i.e., sodomy and beastiality) if the victim is an individual less than 18 years of age.

5. A third of subsequent violation of any combination of the following:

a. MCL 750.167(1)(f) - indecent or obscene conduct in a public place;

b. MCL 750.335a - indecent exposure;

c. A local ordinance of a municipality substantially corresponding to a section described in (a) or (b), supra.

6. Except for juvenile disposition or adjudication, a violation of:

a. MCL 750.338 - gross indecency between males; fellatio or masturbation;

b. MCL 750.338a - gross indecency between females; oral sex;

c. MCL 750.338b - gross indecency between male and female persons;

if the victim is an individual less than 18 years of age.

7. MCL 750.349 - Kidnapping, if victim is an individual less than 18 years of age.

8. MCL 750.350 - Kidnapping; child under 14 years of age with intent to detain or conceal from child’s parent or legal guardian.

9. MCL 750.448 - Soliciting or accosting by a person 16 years of age or older, if victim is an individual less than 18 years of age.

10. MCL 750.455 - Pandering

11. MCL 750.520b - First degree criminal sexual conduct.

12. MCL 750.520c - Second degree criminal sexual conduct.

13. MCL 750.520d - Third degree criminal sexual conduct.

14. MCL 750.520e - Fourth degree criminal sexual conduct.

15. MCL 750.520g - Assault with intent to commit criminal sexual conduct.

16. Any other violation of a law of the state or a local ordinance of municipality that by its nature constitutes a sexual offense against an individual who is less than 18 years of age.

17. MCL 750.10a - Offense by sexually delinquent person (i.e., “any person whose sexual behavior is characterized by repetitive or compulsive acts which indicate a disregard of consequences or the recognized rights of others, or by the use of force upon another person in attempting sexual relations of either a heterosexual or homosexual nature, or by the commission of sexual aggressions against children under the age of 16”).

18. An attempt or conspiracy to commit an offense described in (1) through (17).

19. An offense substantially similar to an offense described in (1) through (17) under a law of the United States, any state, or any country or any tribal or military law.

16. Insurance & Contractual Indemnification and Defense Requirements

The Contractor shall indemnify, defend and hold harmless the School District, its Board and its Board Members in their official and individual capacities, its employees and agents from and against any and all suits, governmental claims or orders, judgments, administrative actions, fines, penalties, claims, debts, demands, actions, liens, liabilities, fees, costs and expenses of any type whatsoever which may result in expenses, loss, or injury to any person or property, death to any person, or fines, fees or costs related to any notice or assertion of violation by any governmental entity during the course of or arising from Contractors, employees, subcontractors, subcontractor’s employees, agents or subcontractor’s agents, representatives of any party (hereinafter, collectively “Contractor”) on the School District’s property, except the School District, performance of the Work pursuant to the Contract Documents and/or from Contractor’s violation of any of the terms of the Contract, including, but not limited to: (1) the negligent acts or willful misconduct of the Contractor and the environment; (2) any breach of the terms of the Contract by the Contractor; (3) any violation of applicable local, state and/or federal law, rule, ordinance, policy or regulations and/or licensing and permitting requirement applicable to providing the Work by Contractor; or (4) any breach of any representation or warranty by the Contractor under the Contract. The Contractor shall notify the District by certified mail, return receipt requested, immediately upon knowledge of any claim, suit, action, or proceeding for which it may be entitled to indemnification under the Contract.

The Contractor shall maintain, at its expense, during the term of this contract the following insurance:

a. Worker’s Compensation Insurance with statutory limits and Employer’s Liability

Insurance with a minimum limit of $1,000,000 each occurrence.

b. Comprehensive General Liability Insurance with a minimum combined single limit of $1,000,000 per occurrence, $1,000,000 aggregate, in the same amount made for bodily injury and property damage. The policy is to include products and completed operations, cross liability, broad form property damage, independent bidders, and contractual liability coverage. The policy shall be endorsed to provide sixty (60) days written notice to the District of any material change of coverage, cancellation, or non-renewal of coverage.

c. If Subcontractors are likely to be used, the Comprehensive General Liability policy shall include coverage for independent contractors.

d. Owner’s Contractor’s Protective Policy-comprehensive in the name of the Owner, with a minimum combined single limit of $1,000,000 per occurrence in the same amount for bodily injury or property damage.

e. Automobile Liability insurance covering all owned, hired, and non-owned vehicles with personal protection insurance and property insurance to comply with the provisions of the Michigan no-fault Insurance Law, including residual liability insurance with a minimum combined single limit of $1,000,000 each occurrence of bodily injury and property damage.

f. All insurance policies shall be issued by companies licensed to do business in the State of Michigan. The companies issuing the policies must be domestic (on-shore) companies and have an A rating by AM Best.

g. The Contractor shall be responsible for payment of all deductibles contained in any insurance policy required in this contract.

17. Permits, Fees, Regulations and Taxes

The Contractor shall obtain and pay for all permits, assessments, fees, bonds, notifications and other fees and costs as necessary to perform and complete the Work of this Contract. This requirement includes, but is not limited to all work notifications and/or permits required under local, state and/or federal laws.

The Contractor shall be responsible for obtaining all permits and licenses necessary for the proper completion of project. Permits and licenses are available from the appropriate agencies having jurisdiction. The Contractor shall give all notices, pay all fees and comply with all laws, ordinances, rules and regulations bearing on the work.

If any of the work of the Contractor is done contrary to such laws, ordinance rules and regulations without such notice, he shall bear all costs arising therefrom. The Contractor shall include all cost and taxes in its bid, and make proper provisions for payment of all other State and Federal applicable taxes, fees or other costs.

The District is NOT automatically exempt from State of Michigan Sales and Use Taxes.

The District must pay these taxes when materials are to be incorporated into realty.

Hence, for materials that are permanently attached, built-in, incorporated or otherwise made part of the structure all applicable taxes shall be paid by the Bidder. The District is exempt from sales and use taxes if the materials are movable and are not permanently made part of the structure.

18. Proposal, Notifications, Claims and Statements shall be signed as follows:

Corporations; Signature of officials shall be accompanied by a certified copy of resolution of the Board of Directors authorizing the individual signing to bind the corporation. Affix official corporate seal.

Partnerships; Signature of official shall be accompanied by a certified copy of the Power of Attorney authorizing the individual signing to bind all partners.

19. Owner Is An Equal Opportunity Employer

The Owner is an Equal Opportunity Employer. Pursuant to the Executive Order 11246 as amended, you are advised that under the provisions of this order, Contractors and Subcontractors are obligated to take affirmative action to provide equal opportunity without regard to race, creed, color, national origin, age or sex.

20. Michigan Right to Know Law

Northville Public Schools will comply with the Michigan Right to Know Law by informing Contractors of hazardous materials at the subject building, if any. Contractors will be required to ensure compliance of itself and all subcontractors with the Michigan Right to Know Law. Additionally, whether or not required by that law, Contractor shall label and provide Material Safety Data Sheets for all hazardous materials brought to or used on or at the property. The Contractor shall ensure compliance of itself and all subcontractors with all worker health and safety laws, including but not limited to applicable provisions of the Occupational Safety and Health Act for the duration of the specified work.

21. General Conditions

The District reserves the right to accept or reject any or all proposals in whole or in part, to waive irregularities, and to accept a proposal which, in the District’s opinion, is in the District’s best interest.

The District reserves the right to declare as non-responsive, and reject, any bid which is incomplete or where material information requested in not furnished, or where indirect or incomplete answers or information is provided.

In the event, the Administration Building is closed due to unforeseen circumstances on the day Proposals are due, Proposals will be due at the same time on the next day that the District and/or the Administration Building is open.

Negligence in preparation, improper preparation, errors in, or omissions from, proposal shall not relieve a bidder from fulfillment of any and all obligations and requirements of the proposed Contract Documents.

The bid/ contract price is the total amount of the project. Any additional costs must be approved by the owner in advance. Include allowances per Scope of Work.

Voluntary alternates for proposal are acceptable but should NOT be put in the space for the Base Bid on the Bid Response Form but on an attached sheet, clearly labeled Voluntary Alternative. Such Alternates should be described in enough detail for the District to understand the Bidder’s intent.

Any exceptions to the terms and conditions contained in this RFP or any special considerations or conditions requested or required by the Contractor MUST be specifically enumerated by the Contractor and be submitted as part of its Proposal, together with an explanation as to the reason such terms and conditions of this RFP cannot be met by, or in the Contractor’s opinion should not be applicable to, the Contractor. The Contractor shall be required and expected to meet the specifications and the requirements as set forth in this RFP in their entirety, except to the extent exceptions or special considerations or conditions are expressly set forth in the Contractor’s Proposal and those exceptions or special considerations or conditions are expressly accepted by the District.

No responsibility shall attach to the District, or the authorized representatives of the District, for the premature opening of any proposal, which is not properly addressed and identified.

The Contract Documents, as outlined in the executed Agreement, shall imply the inclusion of the entire agreement between the parties thereto, and the Bidder shall not claim any modification thereof resulting from any representation or promise made at any time by an officer, agent or employee of the District or by any other person. Changes in the contract must be discussed and agreed upon prior to work being done.

This is NOT a prevailing wage project.

22. Opening and Awarding of Proposal

Bids will be opened and read aloud publicly February 4, 2020 at 11:00AM. Proposal will be reviewed, and the low bidder contacted. If the low bidder is found to have an incomplete bid the second low bidder will be contacted. Final award will be at the February 2020 Board of Education meeting.

END

CONSTRUCTION BID DISCLOSURE STATEMENT – FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Northville Public Schools Board or the Northville Public Schools Superintendent must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The members of the Northville Public Schools Board are: Matthew Wilk, Cyndy Jankowski, Angela Jaafar, Roland Hwang, Laurie Doner, Suzanne Lynn and Sarah Prescott.

The Northville Public Schools Superintendent is: Mary Kay Gallagher

The Following are the familial relationships:

There are none.

STATE OF MICHIGAN )

) ss

COUNTY OF_____________)

The undersigned, authorized representative of bidder (insert name) __________________ does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, Notary Public, ______________County, Michigan My commission expires: ____/____/________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Northville Public Schools (the “School District”) Request For Proposals For 2020 Moving BId (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor

By:

Its:

Date:

STATE OF )

)ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2014, by __________________________.

, Notary Public

______________ County, __________

My Commission Expires:___________

Acting in the County of :___________

8850374.1 31354/151790

2020 Moving Bid January 15, 2020

For questions contact;

Michelle Kerns at

Lecole Planners, LLC

(248) 921 – 3929

Northville Public Schools 2020 Moving Bid

The following documents are included in the bid package;

1. Front end document and bidding requirements

2. Scope of work

3. Drawing of Moraine Elementary School

4. Drawing of Thornton Creek Elementary School

5. Drawing of Meads Mill Middle School

6. Four drawings of Hillside Middle School

7. Two drawings of Northville High School

Northville Public Schools 2020 Moving Bid

This moving bid has five separate pieces. It is anticipated that more than one vendor may be awarded this bid. The projects are as follows;

1. Moraine and Thornton Creek Elementary Schools to be moved out completely (June out and

August in). Keeping the majority of existing furniture.

2. Meads Mill and Hillside Middle Schools to be moved out completely (June out and August in).

Not keeping the majority of existing furniture.

3. NHS moving out of misc storage rooms to auction or disposal.

4. Operations dept. moving from OVS and Hillside to Fogg Street Building.

5. Technology dept moving from Hillside to Fogg Street Building.

MOVE OUT

Phase 1 of Moraine, Thornton Creek, Hillside and Meads move out day will be - June 13, 2019

7:00am to 5:00pm – staff accordingly. Phase 2 Tuesday TC, Wednesday Moraine, Meads

Thursday, Hillside Friday. Note auction items from TC, Moraine and Hillside can be stationed on trailers until June 24.

Northville High School move out by June 26, 2020.

Operations and Tech to Fogg street – April/May 2020.

MOVE BACK

Moraine, Thornton Creek and Meads move back day will be August 27 or 28, 2019.

Hillside move back day will be Phased starting end of July through August 15th.

Northville High School and Cooke – no move back

Operation and Tech – no move back

I. GENERAL SCOPE of WORK – Moraine, Thornton Creek and Meads Middle School

Moving

A. This quotation should include the cost to re-locate furnishings, equipment and boxes at 2

Elementary Schools and 1 Middle School into gym and trailers and then back into the school. Each room will be tagged as follows;

Green sticky label – furniture and equipment to be disposed of.

Red sticky label – furniture that will stay in that school. This will be moved to trailers provided by the moving vendor. Furniture stored in the trailers will be moved back at the end

Northville Public Schools 2020 Moving Bid of the summer.

Yellow sticky label – furniture or equipment to be removed from the classrooms and taken to Amerman Elementary School for auction. Note this furniture to be staged in the cafeteria by type in aisles so it can be reviewed and is accessible. This is Media Centers, 1 classroom and office areas.

Blue sticky label – boxes, furniture or equipment to be moved to another room at another school. Assume 2 rooms of boxes and some equipment – no furniture.

Purple sticky or paper label – These are technology or AV related and will be moved to a room at Hillside Middle for storage.

White paper labels – are for Boxes and speedpaks will be moved and then stored in the trailers.

Orange sticky or paper labels – are climate sensitive items – such as paint, glue or aerosol cans and will be moved to a room at Hillside Middle School.

B. It is the intent of the Owner to have all the items ready to be moved by the dates shown on the schedule. Contents of the boxes will be labeled with the room/ location where the box should be returned to and number of boxes leaving the room. (Exp. 1 of 20). Furniture will have a label with the room number on it OR have a green label noting it to be moved off-site for disposal. Labels for all boxes will be provided by District. Labels for furniture and computers will be provided by Moving Contractor.

C. It is the Contractors responsibility to move the items as indicated and return the items and set up all furnishings. A classroom diagram for each room will be furnished to the Contractor for set-up.

D. Furniture or equipment marked with a green label is to be removed from building to off-site location for disposal. Contractor will load green tagged furniture onto a closed truck and transport to off-site location for legal disposal or recycling. Garbage marked as such will be taken out as well. Assume 30 pieces on move out day and 50 pieces left over from the auction. These pieces to be picked up from Amerman the week of July 27nd.

E. It is the Contractors responsibility to disconnect, pack and move all computers. Note there are approx. 10 computers per elementary school. Contractor to disconnect and pack in box provided by the moving contractor. Box to allow for 20” screen. All laptops are going home with staff.

F. Rolling carts will remain full. Vendor to wrap with plastic. Take every precaution to protect

Northville Public Schools 2020 Moving Bid these while moving.

G. Speed packs will be required. Include in your bid a quantity of 180 – 60 at each. Provide a unit cost for additional speed packs. Moving contractor will deliver these early June. Note this is in addition to any speedpaks you may need on the day of the move.

H. General packing boxes will be purchased directly by the District.

I. Moving company will not be moving casework permanently attached to the building.

J. All computer carts (Chrome Carts) will be moved to a secure location on site.

K. Smartboards will be disconnected by the moving contractor and removed from the wall.

These are to be wrapped in blankets or bubble wrap, moved and stored vertically. These will be stored on site.

L. Office staff from TC will be moved Amerman, Moraine to Ridgewood and Meads to NHS for temporary summer offices.

M. District Tech will move all phones.

N. Copiers will be moved by Contractor except at Hillside NPS to move off site.

O. Moving contractor will bag all projectors - see picture.

P. Contractor to disassemble and re-assemble shelving in some rooms. Contractor to take pictures of shelving before and after.

Q. Provide 6 Pods delivered Starting March 1, 2020. 2 to each site delivered in 2 phases.

R. Contractor to disassemble office workstations in main office – move to Amerman for auction.

S. Contractor to disconnect teacher carts, wrap up cords, shrink wrap unit and store on trailers.

T. Trailers will be delivered to the site on Friday June 14th for inspection. Trailers must be in good condition and watertight. Any damage due to water will be the responsibility of the vendor. Depending on total number, it is anticipated storage trailers will remain on site.

U. Contractor to include floor protection for 100% of the gym and cafeteria at Amerman, gym at

Moraine and Gym at Thornton Creek.

V. Contractor to protect 1 wall mounted large monitor at each school with padding and bag.

D. Teachers will be taking home their laptops. Contractor to box up teachers monitor (20”), docking station (if any) and all peripherals.

Northville Public Schools 2020 Moving Bid

II. GENERAL SCOPE of WORK – Project 2 – Hillside Middle School – Drawing A4

A. Will follow same tagging system as Amerman.

B. Include disconnecting and moving of 60 computers this school. Computers to be taken to

Fogg Street.

C. Disconnect and remove all Promethean Boards and move to Fogg Street.

D. Speed packs will be required. Include in your bid a quantity of 200. Provide a unit cost for additional speed packs. Moving contractor will deliver these at owner’s direction during the last two weeks of school. Note this is in addition to any speedpaks you may need on the day of the move.

E. Teachers will be taking home their laptops. Contractor to box up teachers monitor (20”), docking station (if any) and all peripherals.

F. Contractor to take computer carts (Chrome Carts) to Fogg Street.

G. Shelving in 3 rooms will be moved to the new addition.

H. Follow keynotes A, B, D, F, H, I, M, N, S and T from above.

I. Include 2 storage pods in your bid Hillside. These will be delivered March 1, 2020.

Typical - Projector above the

Promethean Board to be bagged and zip tied.

Promethean Board to be disconnected and moved to secure location.

Computer/AV cart to have all items disconnected. Cart itself to be plastic wrapped and stored on trailers.

Northville Public Schools 2020 Moving Bid

J. Do not assume use of elevators.

K. Office staff to be moved to NHS.

II. GENERAL SCOPE of WORK – Project 3 – Northville High School– Drawings

A. For NHS items will either be green or yellow. Assume 10 green items. All yellow items to be moved to Amerman Note: these must be in place by June 19, 2020.

III. Move Technology and Operations from Hillside and OVS to Fogg Street (see Hillside)

A. Move all contents from tech area shown on plan within Hillside to Fogg Street (no furniture).

B. Move contents of two offices at Old Village to Fogg Street (no drawing).

C. Move contents of two storage/file rooms at Hillside to Fogg Street.

D. Move contents and shelving from Operations area at Hillside (lower level) to Fogg Street.

QUOTATION REQUIREMENTS - INSTRUCTIONS TO BIDDERS

A. Contractor will assign ample staff to complete the moves in the timeline indicated.

B. Contractor will assign one person to coordinate with the NPS staff.

C. Contractor will furnish the Owner a contact person and telephone number to be available to answer questions from the staff, or handle after hours concerns.

D. The Owner shall not be responsible for any cost or expense the Bidder incurs during the preparation of this quote.

E. Contractor will list at least three references from governmental agencies of similar moves within the last three years.

F. Contractors will explain in detail their insurance coverage and claims procedures.

Northville Public Schools 2020 Moving Bid

G. After a contract agreement has been executed, the Bidder shall not be allowed any sum over and above the price(s) specified in the contract agreement. Additional requests will be negotiated based on price structure provided on the quotation forms.

H. The owner has every intention to move on the specified dates however: please note on your quotation the number of days that an advanced notice must be issued prior to changing the dates.

I. It is the Bidder’s responsibility to note any detail or specification that, in his/her opinion is not practical or functional.

J. Include in your bid a $5,000 allowance for unforeseen work in your Meads cost and $5,000 in your Hillside cost. Note additional work must be pre-approved. If no additional work is done this allowance will be deducted from your final contract amount.

DAMAGES

A. Contractors will provide necessary protections to eliminate any damage to the furnishing in both move and storage containers. The Owner will judge the damage. The Owner will identify damage claims within four (4) weeks of the move. Within one week of receiving list contractor will visit site. Contractor will have 30 days to remedy all issues. Contractor responsible for items w/water damage and clearly damaged pieces.

SMOKING

A. There shall be no tolerance for non-compliance of any local/state/federal rules. This includes no smoking in school buildings or their grounds.

OWNERS RESPONSIBILITIES

A. The owner shall reserve the authority to stop work on a given segment of work or item to ensure proper interpretation and execution of the requirements of this specification.

B. The Owner shall conduct a final inspection of all furnishings re-located to assess any damage.

Northville Public Schools 2020 Moving Bid

DUMPSTER LOCATIONS

The owner will have garbage dumpsters for the contractor to dispose of boxes/items marked

“GARBAGE”. Note this does not include furniture or equipment.

GENERAL CONDITIONS

The following will be considered as it relates to the award of the contract;

A. The selected bidder must have the financial resources to complete the project. If requested the bidder will provide a certified financial statement for the past two years.

B. The selected bidder must show evidence that the company and staff for this project are experienced and competent to perform the work on the project.

C. This is not a prevailing wage project.

LABEL EXAMPLE – Boxes

A. White Paper B. Green Paper

General items Garbage

C. Blue Paper

Boxes to be moved to another school

School __________

Teacher _________

Room __________

Box # __ of __ Boxes

GARBAGE

School __________

Teacher _________

Room __________

Box # __ of __ Boxes

Northville Public Schools 2020 Moving Bid

BID PROPOSAL FORM –

My signature certifies that the Proposal as submitted complies with all of the terms and conditions set forth in the Request for Proposal unless specifically enumerated as an exception as part of our Proposal. Include bond cost in each school.

COMPANY NAME: ______________________________________________________

ADDRESS: ____________________________________________________________

AUTHORIZED SIGNATURE/DATE: _________________________________________

AUTHORIZED NAME/TITLE (please print): ___________________________________

PHONE #: _______________________ CELL PHONE #: _______________________

E-MAIL:_______________________________________________________________

The projects have been divided in two packages.

Package 1 - Thornton Creek and Meads $ ______________ (include allowance in this project)

Package 2 - Moraine, Hillside (all moves) and NHS $ ___________ (include allowance in this project)

TOTAL Package 1 and 2 $ _______________________

Bid Questions:

Acknowledge receipt of Addendums: ____________________________________

Can you complete this project in the time line specified? Yes No

Familial Disclosure Affidavit included? Yes No

Iran Linked Business Affidavit included? Yes No

Please state your warranty: ______________________________________________

Do you conduct background checks on your employees? Yes No

Northville Public Schools 2020 Moving Bid

Are you on the Excluded Parties List, which excludes you from receiving Federal Contracts or certain sub contracts, pursuant to the provisions of 31 U.S.C. 6101, note E.O. 12549, E.O. 12689, 48 C.F.R.

9.404? Yes No Unknown

Provide your DUNS number, if you have one: ____________________________

At least three (3) references with contact person:

Contact: _________________________________ Phone: _______________________

Unit Pricing

Speedpak $ ____________

Labor hour Weekday $ ____________

Labor hour Weekend $ ____________

Truck (panel) $ ____________ per ___________

Northville Public Schools 2020 Moving Bid

CONSTRUCTION BID DISCLOSURE STATEMENT – FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Northville Public Schools Board or the Northville Public Schools Superintendent must be accompanied with the bid. Proposal without this disclosure statement will not be accepted.

The members of the Northville Public Schools Board are: Sarah Prescott, Suzanne Lynn, Cyndy Jankowski, Angela Jaafar, Rowland Hwang, Laurie Doner, Matthew Wilk.

The Northville Public Schools Superintendent is: Mary Kay. Gallagher

The Following are the familial relationships:

There are none.

STATE OF MICHIGAN )

) ss

COUNTY OF_____________)

The undersigned, authorized representative of bidder (insert name) __________________ does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

______________________________ Signature of Bidder Representative

______________________________Print Name

______________________________Title

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________

Northville Public Schools 2020 Moving Bid

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Northville Public Schools (the

“School District”) Request For Proposals For Furniture and Equipment Moving 2020 (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

CONTRACTOR: ___________________

Name of Contractor

By: __________________

Its: __________________

Date: ________________

STATE OF )

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2018, by

, Notary Public

______________ County, __________

My Commission Expires:___________

Acting in the County of :__________

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