Motorcycle communication units

The Unified Police Department (UPD) of Greater Salt Lake, representing nine Utah municipalities, is seeking to procure 14 motorcycle communication units for law enforcement through a Request for Proposal (RFP). The communication units must feature wireless Bluetooth modular push-to-talk capabilities, weatherproof noise-cancelling microphones, quick-release cords, and dual speaker kits compatible with full-face or modular motorcycle helmets, with a warranty exceeding two years. The evaluation criteria will weight technical factors at 70 percent, focusing on system architecture, integration compatibility, reliability, power management, wireless capability, and security features, while cost represents 30 percent, with the lowest proposed price receiving maximum points. Proposals must be submitted electronically through the State of Utah's Purchasing Platform (U3P/Bonfire) by Friday, December 12, 2025, at 4:00 p.m. MST, with written questions accepted only through Wednesday, December 10, 2025, at 12:00 p.m. MST. The awarded vendor must deliver the initial order by March 1, 2026, and the resulting contract will have a three-year term with options for two additional one-year renewals at the sole discretion of the Unified Police Department.

No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the solicitation documents. The contract may be utilized by other agencies within Salt Lake County, creating a potential consortium purchasing arrangement. Pricing must remain firm for 120 days after the proposal closing date and for the initial six-month contract period, with subsequent price escalations capped at 3.0% annually and requiring written justification and UPD approval. While a specific budget range was not explicitly stated, the procurement involves 14 initial communication units with the option to purchase additional units and accessories on an as-needed basis. The UPD reserves the right to reject all proposals, request best and final offers, and conduct interviews with selected offerors. Vendors must possess all applicable federal, state, and local licenses before contract execution and maintain them throughout the contract term. As a government entity, the Unified Police Department is exempt from sales tax, and delivery charges must be included in the unit price, with payment occurring monthly upon receipt of itemized invoices within 30 days.