Motor Oil, Lubricants and Antifreeze

The State of Delaware's Office of Management and Budget, Government Support Services is seeking bids for a statewide contract (GSS26009A-MOTOR_OIL) to procure motor oils, lubricants, and antifreeze for state agencies, school districts, political subdivisions, and other authorized entities. The procurement involves comprehensive petroleum-based products including motor oils, diesel oils, transmission fluids, antifreeze, hydraulic oils, and greases, with vendors required to submit detailed Product Data Sheets (PDS) for each product, demonstrating manufacturer details, brand information, API and/or ILSAC certifications, and performance specifications. Vendors must complete a comprehensive BidTable with specific columns including supplier part number, product description, UNSPSC code, list price, contract price, unit of measure, minimum order quantity, manufacturer information, delivery time, and product grade/weight. The bid is scheduled to be opened on Wednesday, October 15, 2025, at 3:00 pm local time, with all questions to be submitted through the online portal by Tuesday, September 30, 2025. The resulting contract will be valid for two years from February 1, 2026, through January 31, 2028, with the option for three additional one-year extensions, and will be integrated into the State's eMarketplace shopping platform.

The solicitation encourages diverse vendor participation and requires vendors to provide business references, complete vendor information sheets, and disclose potential subcontractors. While specific set-aside designations are not explicitly detailed, the procurement documents suggest an openness to varied business types, including potentially diverse or disadvantaged vendors. Pricing will be subject to quarterly adjustments based on the Producer Price Index for petroleum lubricating oil and grease manufacturing, and the State reserves the right to make multiple awards, partial awards, or reject any bids. Vendors must be prepared to provide monthly usage reports and quarterly subcontracting reports, with delivery expectations set at no more than five business days. The contract will require vendors to submit comprehensive documentation, including non-collusion statements, confidentiality forms, and potential exception declarations. While specific contract value is not stated, the statewide scope and multi-year duration suggest a significant procurement opportunity for qualifying suppliers of motor oils, lubricants, and automotive chemicals.