Money Counting Machines for the Treasurer's Office

The City of Indianapolis and Marion County are issuing an Informal Request for Quote for the procurement of seven JetScan 4065 ES money counting machines to support the Treasurer's Office. These currency counters and scanners feature selectable operational speeds ranging from 600 to 1,500 bills per minute with 99.99% accuracy, a 300-bill circulated capacity or 500-bill new bill capacity in the top hopper, and a 150-bill pocket capacity, with the machines capable of reading the new $10 bill beginning circulation in 2026. The procurement includes installation, training, and preventive maintenance inspection services as deliverables. Quotes must be submitted no later than 10:00 am Eastern Time on Wednesday, March 11, 2026, with delivery required within 30 calendar days of receipt of a valid purchase order to the Marion County Treasurer's Office at 200 E Washington Street, Suite 1001, Indianapolis, Indiana 46204. Vendors must provide delivered pricing on an FOB Destination, Freight Prepaid & Allowed basis with all shipping charges included in unit prices and no allowance for additional fuel, delivery, or surcharges. All quotes must remain firm for a minimum of 90 days from the date of quote opening, and vendors must include a minimum one-year warranty covering all parts and labor, with manufacturers' extended warranties to be honored. Required submittals include the U.S. Manufactured Products Preference Certification, Quote Acknowledgment Form, Exception Sheet, and manufacturer's literature.

The solicitation does not indicate specific set-aside designations or restrictions on respondent types based on disadvantaged enterprise status. No incumbent vendors or current contractors are identified in the procurement documents, and no existing infrastructure or technology integration requirements are noted. Vendors are evaluated based on responsiveness and responsibility, with the City reserving the right to award to the lowest responsive and responsible vendor where the bid is reasonable and does not exceed available funds. Payment will be made via check, purchasing card, or ACH after delivery and acceptance upon receipt of an invoice bearing the purchase order number, with no pre-payments or deposits permitted. The specific budget range or award value has not been disclosed in the solicitation materials.