Mobile Shelving Archives High Capacity Storage Project

The State of Maine is requesting bids on procurement and installation of high-capacity mobile shelving systems for archives storage, with proposals due August 19, 2008. The project modernizes state archives facilities to address capacity constraints through high-density mobile shelving configured to maximize storage density while maintaining proper climate control and accessibility for historical document preservation.

The scope includes supply and installation of mobile shelving units with specified frame construction, shelf depth and width, mobile base systems, and safety mechanisms such as aisle-limiting devices and brake systems. Materials specifications address steel gauge, finish standards, and corrosion resistance. Installation requirements encompass floor preparation, unit assembly, leveling, and operational testing prior to acceptance. The floor plan indicates approximately 1,673 square feet of new high-density shelving to be added to existing storage configurations in a basement-level archives facility. Load capacity ratings, aisle spacing standards, accessibility requirements, and compliance with archival standards for temperature and humidity control and fire safety ratings are defined. Bidders must demonstrate experience with specialized archival storage systems and comply with state procurement procedures.

Warranty requirements, maintenance support, and as-built documentation are to be provided by the contractor upon project completion. An addendum issued July 29, 2008 (Addendum No. 1) modifies original specifications and requirements; bidders must account for the amended terms. Funding derives from state appropriations for records management and preservation infrastructure improvements.