State of Maine Archives High Capacity Storage Project

Cultural Building

111 Sewall Street

Augusta, Maine 04333

Project Specifications

1) Mandatory pre-bid site walkthrough: Tuesday July 29, 2008 at 10:30 am at the Archives lobby, Peter Glasow will be the guide for this walk through.

Location: The Maine State Archives is located in the Cultural Building at the State House Complex in Augusta. The Cultural Building also houses the Maine State Library and the Maine State Museum.

2) Schedule: The project must be completed according to schedule attached. New Shelf Installation #11 of the schedule is for this bid.

3) Shelving:

a) Manufacturer: Montel Model: Mobilex with Smartshelf or approved equal

b) Furnish and install 1536 SF of mobile shelving with one (1) aisle as shown on attached sketch

c) Internal isles to be 42" in width

d) Standard cubic foot records center boxes are 13" W x 15" D x 10" H and weigh approximately 40 lbs each. The boxes are to be stacked narrow end facing out, 2 high in 3 rows per shelf and 2 back to back

e) Overall height should be limited to 104 inches

f) 18 gauge steel full depth shelves, 16 gauge upright frames minimum, manufacturer’s standard carriages

g) Back to back supported

h) End panels on side with handles only and canopy top

i) Paint units with electrostatically applied powder coat finish

j) Painted non-fire retardant 3/4" AC plywood raised floor with metal transition strip edge

k) No automatic carriage locking safety device required

l) Price to include freight, installation, and no State tax

m) Vendor's bid must include a diagram showing the floor plan for the shelving and a notation of the cubic feet of storage provided

n) Shelving must be covered by a one year warranty

o) Vendor's bid must include a description of services for post warranty service contracts

p) Vendor must submit descriptive literature and specification of proposed system with bid

q) Vendors bid must provide at least three customer references. References must be using shelving that is similar to that proposed

r) Short term storage is negotiable at the installation site. One room next to the loading dock will be available as a staging area. The loading dock of the building will not accept a full-sized trailer truck due to height restrictions. Vendor must plan materials deliveries to accommodate existing conditions

NOTE: It is understood that all specifications are minimums. Approved equals may be considered. The State of Maine reserves the right to accept or reject any and all bids that do not meet specifications and ward however is in the State’s best interest.

The State also reserves the right to consider alternates and determine equivalency.

The sole contact for any questions or correspondence relating to this bid should be referred to Kathy Paquette @ 207-624-7877, Buyer II, Division of Purchases, 9 State House Station, Augusta, Maine 04333.

Manufacturer Bidding: ________________________________

Model Bidding: _______________________________