Miscellaneous plumbing supplies

The City of Palm Coast, Florida, through its Water Treatment division, is seeking qualified suppliers for a multi-year contract to provide miscellaneous plumbing supplies and cartridge filters on an as-needed basis. The procurement, identified as ITB-UT-25-72, specifically targets 21 different plumbing items including PVC Schedule 80 pipe fittings, solvent cement, primer, CPVC tees, and a 550-gallon white XLPE double wall tank, with particular brand requirements such as ASAHI union ball valves and Harrington-equivalent cartridge filters. Bids must be submitted electronically through the Bonfire procurement portal by August 28, 2025, at 2:00 PM EDT, with a preceding question deadline of August 21, 2025, at 2:00 PM EDT. Evaluation criteria will focus on lowest price for responsive and responsible bidders, with suppliers required to complete a comprehensive bid worksheet detailing unit pricing, lead times, and company information. The contract term is initially one year with two optional one-year renewals, and all submissions must include references, compliance certifications, and adherence to technical submission requirements.

The procurement offers a local business preference policy, providing up to 5% preference (maximum $20,000) for Palm Coast businesses, or 3% for Flagler County businesses if local Palm Coast vendors are unavailable. Bidders must meet specific qualifications, including providing three references, maintaining required insurance coverage, and complying with E-Verify requirements for employees hired after January 1, 2021. Additional mandatory certifications include conflict of interest statements, debarment certifications, and compliance with anti-human trafficking laws. While no specific budget range is explicitly stated, the multi-year contract structure suggests an ongoing procurement relationship designed to establish consistent access to critical plumbing supplies. The City reserves the right to purchase any quantity of items and makes no guarantees of minimum or maximum purchase volumes. Delivery terms are specified as F.O.B. destination, with all shipping costs to be borne by the supplier, indicating a comprehensive procurement approach focused on flexibility and cost-effectiveness.