9-Attachment B - Utility Coordination.pdf

Attachment B

UTILITY COORDINATION

1.0 Scope of Services

The Professional shall provide comprehensive Utility Coordination services throughout the construction phase of the project. Responsibilities include field verification of existing utility facilities, documentation, coordination and communication with Utility Agency/Owner (UAO) representatives, identification and mitigation of utility conflicts, relocation monitoring, and certification of utility readiness in support of the Resident Engineer and County Project Manager.

All Utility Coordination tasks shall be performed in accordance with County procedures and the pre‑construction utility coordination requirements.

1.1 Services to Be Performed

Identification & Verification of Utilities

• Review existing utility records, as‑builts, SUE data, and pre‑construction documentation.

• Perform field verification to confirm actual horizontal and vertical placement.

• Identify conflicts between planned construction activities and existing utilities.

• Communicate all findings to the Resident Engineer, CEI staff, and UAO representatives.

Utility Conflict Management

• Review contractor submittals, shop drawings, MOT phases, and staging plans to identify new or evolving conflicts.

• Maintain an active Construction Utility Conflict Log.

• Coordinate resolution of utility conflicts with the Contractor, Design Project Manager, CEI staff, and UAOs.

• Escalate unresolved issues through CEI management consistent with Attachment A protocols.

UAO Communication & Coordination

• Serve as the primary construction‑phase point of contact for all UAOs.

• Distribute updated construction drawings, revisions, RFIs, and field directives.

• Schedule, lead, and document utility coordination meetings, including minutes and follow‑up actions.

• Track UAO commitments, relocation progress, response timelines, and field constraints.

Utility Relocation Monitoring

• Review approved UAO relocation plans for consistency with construction phasing.

• Monitor relocation work progress and identify schedule impacts.

• Verify staking needs and right‑of‑way readiness for UAO relocation work.

• Document progress, delays, impacts, and field changes.

RGB Plan Updates During Construction

• Maintain updated Red‑Green‑Brown (RGB) sheets reflecting conflict resolutions, relocation limits, and no‑conflict zones.

• Coordinate with CEI inspection staff to verify field‑installed facilities match UAO‑submitted markups.

Attachment B

Permit Coordination Support

• Track and document UAO permits required for relocation work.

• Follow up with UAOs and permitting agencies on outstanding permits.

• Provide copies of permit approvals to the CEI/County.

Advanced Utility Relocations

• Evaluate UAO readiness and construction schedule needs.

• Assist County staff with Notice‑to‑Relocate issuance.

• Monitor completion and obtain final documentation from UAOs.

Construction Utility Readiness Reviews

• Support CEI staff in verifying that utilities are clear of conflicts before major MOT phases, structural work, paving, or other milestones.

• Certify completion of relocations and submit supporting documentation.

1.2 Deliverables

The Professional shall provide the following construction‑phase utility deliverables:

• Updated Construction Utility Conflict Log

• Construction‑phase UAO Contact List

• Utility meeting agendas, minutes, and action logs

• Updated RGB plans

• Field conflict verification documentation

• UAO relocation progress tracking sheets

• Permit status log

• Utility readiness verification for construction milestones

• Final Utility Closeout Summary Package

Deliverables shall align with CEI documentation requirements in Attachment A.

1.3 County Responsibilities

Consistent with CEI roles defined in Attachment A, the County will:

• Provide construction drawings, revisions, and UAO contact information.

• Provide escalation support for non‑responsive UAOs.

Page 2 of 2• Provide right‑of‑way and staking information required for UAO work.

• Review and approve Utility Coordination deliverables.

1.4 Length of Service

Utility Coordination services shall continue throughout the construction phase and extend through final utility clearance, verification, and acceptance.