Military HMMWV Canvas Soft Top Kits

The State of Maine is soliciting quotes for Military HMMWV Canvas Soft Top Kits under a one-year purchasing agreement with quotes due July 24, 2012 at 2:00 p.m. local time. Contract performance and delivery occur at production facilities in Limestone, Maine.

The scope covers four distinct canvas kit types in green configuration: 4-Man Crew (350–450 units), 4-Man Cargo (350–450 units), 2-Man Crew (50–150 units), and 2-Man Troop (50–150 units). Projected purchase volumes are based on current production projections with no guaranteed minimum or maximum. The State desires first delivery capability of up to 20 percent of each 12-month volume by October 15, 2012, with additional delivery windows by November 15, 2012 and December 15, 2012. Bidders must provide FOB delivery pricing to Limestone, ME 04750; all freight and delivery charges must be included. Bid prices must be fixed contract pricing regardless of order quantity, including partial shipments, unless specific delivery price constraints are agreed upon before award. Contractors may be required to provide product samples for evaluation prior to contract award, with the contractor responsible for all associated freight costs.

Bidders proposing government surplus property must provide complete material descriptions, quantities, acquiring agency names, and acquisition dates. All bidders must comply with Buy American Act requirements and pass screening through the federal Excluded Parties List System (EPLS). A debarment certification attesting non-debarment status and lack of criminal conviction, indictment, or terminated transactions within the preceding three years must be submitted as a PDF with the bid response.

Awards will be made to the lowest responsible bidder offering best value to the State, considering quality, conformity to specifications, delivery dates, and ultimate cost. The State reserves the right to reject any or all quotes, waive formalities, increase or decrease quantities by up to 10 percent, and resolve tie bids by awarding to in-state bidders or those offering Maine-manufactured products. The contract may be eligible for extensions after the initial one-year term and is subject to cancellation with thirty days' written notice.