MA Contract Terms.doc

GENERAL: Maine Military Authority (MMA) one year contract for the purchase of Canvas Soft Top Kits to support its vehicle/equipment refurbishment and maintenance operations.

Prices: Unless specifically stated otherwise, bid prices must be net F.O.B destination including transportation and delivery charges fully prepaid by the contractor. Prices will remain fixed throughout the contract period unless provisions for periodic price changes are agreed to in writing.

If MMA provides a preliminary shipment schedule, it represents the best estimate of its needs for the given period at the time it is provided. The actual delivery orders submitted may vary, depending on MMA needs at the time of the order.

ORDERS: Specific orders will be transmitted on a Delivery Order (DO) document. The DO will be sent, via e-mail, to the vendor’s primary contact listed in the vendor’s registration file. Each order will have a distinct order number, and MMA may release multiple orders at the same time, with different delivery dates stated. In general, shipments will only be accepted up to 2 weeks ahead of the stated delivery dates. Shipments arriving too far in advance of the stated delivery dates without prior approval are subject to refusal. Do not release any shipments unless specifically listed on a DO. Orders not delivered as scheduled are subject modification or cancellation at MMA discretion.

PAYMENT METHOD: The State of Maine reserves the right to pay for goods purchased through this solicitation by any of several available means, which include but may not be limited to check, EFT, and/or procurement card. Bidders are advised that state statute precludes sellers from imposing a surcharge on credit or debit card purchases (text follows).

9-A MRSA §8-303 (2): A seller in a sales transaction may not impose a surcharge on a cardholder who elects to use a credit card or debit card in lieu of payment by cash, check or similar means.

EXTENSION CLAUSE: The State Purchasing Director reserves the right to extend this contract period beyond the indicated expiration date with the consent of the contractor.

CANCELLATION CLAUSE: The State Purchasing Director reserves the right to cancel this contract with a thirty (30) day written notice, or to conform to the terms and conditions of this contract.