Mifare Smart Card Products

The City of Madison, Wisconsin, through its Metro Transit department, is conducting a Request for Bids (RFB 13084-0-2024-BG) for Mifare Smart Card Products spanning the state of Wisconsin, specifically targeting Dane County and Mattoon Village. The procurement seeks Mifare Desfire PVC cards, Mifare Desfire ultralight cards, and Aztec paper barcode tickets to be used with the Masabi JustRide fare technology system. Annual quantities range from 20,000 to 60,000 for Mifare Desfire cards, 20,000 to 60,000 for Mifare Desfire ultralight cards, and 40,000 to 80,000 for Aztec tickets. Vendors must provide all necessary programming to ensure product compatibility with the Masabi system and submit an Excel/CSV file containing unique identification and inventory control numbers for each card. The bid responses are due by September 25, 2024, at 2:00 PM CDT, with the potential for multiple vendor awards based on product pricing. The contract term is set for 5 years, and vendors are expected to provide cards encoded as 31-day passes with printing under the laminate to protect against abrasion.

The procurement includes a local preference purchasing policy that grants a scoring advantage to local vendors registered by the bid due date. Affirmative action requirements apply to contractors with 15 or more employees and $50,000 or more in annual aggregate business with the City. The bid summary indicates that the contract was awarded to three vendors: Universal Smart Cards, EDM Technology, and rfid canada Converlogic. Pricing for the awarded products ranges from $0.12 to $1.78 per unit, with Universal Smart Cards offering the lowest unit pricing across product categories. The City is tax-exempt, and vendors must include all shipping and duties costs in their unit pricing. While specific budget ranges are not explicitly stated, the procurement suggests an annual spending commitment of approximately $10,000 to $50,000 depending on the exact quantities and product mix selected. The contract appears to be structured to provide flexibility in vendor selection and product procurement to meet the transit system's evolving needs.