Middletown Housing and Financial Management Software RFP

The Middletown Housing Authority (MHA) in Middlesex County, Connecticut, has issued a Request for Proposals (RFP) for Financial and Housing Management/Enterprise Resource Planning (ERP) Software to support multiple housing programs. The solicitation seeks a comprehensive software solution to manage the Housing Choice Voucher Program, Low Income Public Housing Program, Finance Department, State of Connecticut Moderate Rental and Elderly Rental Programs, and other non-program specific affordable housing initiatives. Vendors are required to provide a robust software platform that can effectively replace the current HAB software system and integrate across various administrative and programmatic functions. The RFP (Solicitation No. 29908) is open to all qualified vendors, with a proposal submission period from April 29, 2025, at 9:15:00 PM EDT to May 29, 2025, at 2:00:00 PM EDT. A vendor Q&A period is scheduled from April 29, 2025, at 9:30:00 PM EDT to May 22, 2025, at 2:00:00 PM EDT, during which potential bidders can seek clarification. The primary contact for this procurement is Ben Bare, who can be reached at 860-781-4114 or ben@middletownha.org. Interested vendors must submit comprehensive proposals that demonstrate their ability to meet the housing authority's complex software requirements across multiple program types and financial management needs.

The RFP does not explicitly mention specific set-aside designations or restrictions on respondent types, though standard government procurement practices often encourage participation from diverse vendors, including small businesses and disadvantaged enterprises. The current software provider is HAB, which the housing authority is seeking to replace with a more comprehensive solution. While no specific budget range or estimated contract value is provided in the available documentation, the scope suggests a significant enterprise-level software procurement that will require substantial technical capabilities. The software must be capable of integrating with existing systems and supporting multiple housing program management functions, indicating a complex technological implementation. Delivery terms are specified as Free On Board Destination, with payment terms to be defined by the winning vendor. The successful vendor will need to demonstrate expertise in housing authority software solutions, financial management systems, and the ability to support various state and federal housing program requirements. Potential respondents should be prepared to provide a detailed implementation plan, ongoing support capabilities, and a comprehensive understanding of housing authority operational needs.