Middle TN Emergency Generator Maintenance - UPDATED

The Tennessee Department of Disability & Aging is requesting quotes for emergency generator maintenance services at Middle Tennessee locations under an ITB, with quotes due October 14, 2026 at 2:00 PM CDT (note: one attachment states October 19, 2026 as a due date; the RFQ header identifies October 14 as the operative deadline). This is a single-award contract to the lowest-cost responsive and responsible bidder.

The scope covers inspection, preventive maintenance, testing, repair, and emergency service on eleven generators ranging from 80 to 750 kilowatts across the Middle Tennessee Regional Office and Community Homes in Nashville. The contractor must maintain 24/7 availability with two-hour emergency response and 24-hour non-emergency response (excluding weekends and state holidays). Line items include annual and quarterly inspections for six generator models (Onan 140kW, Kohler 125kW and 150kW, Caterpillar 200kW, Kohler 750kW, Generac 80kW, and Cummins 85kW); diesel and gas load bank testing; and hourly rates for technician, helper, premium technician, and premium helper labor. Quantities range from 5 annual inspections to 100 quarterly inspections per model, with 25 diesel and 45 gas load bank tests. Respondents must submit unit pricing for each line item and confirm ability to provide unlimited emergency calls. All work requires manufacturer-approved parts and compliance with manufacturer procedures; the contractor warrants parts and labor for one year and bills parts at vendor cost plus 15 percent.

The contract term is five years with a state option to extend 180 days under the same terms. Services are performed at Monroe Hall in Nashville. Respondents must be registered with the Tennessee Supplier Portal and comply with state contractor licensing requirements. Insurance requirements include workers' compensation, commercial general liability with minimum limits of $1 million per occurrence and $2 million aggregate, automobile liability, and professional liability. Questions are due September 30, 2026 at 2:00 PM CST. A site visit is available but not mandatory.