Middle school, high school furnishings bid PKG, summer 2020

Clarkston Community Schools issued a furnishings bid package on February 7, 2020, for furniture procurement and installation across six school facilities: Clarkston High School, Sashabaw Middle School, Independence Elementary School, North Sashabaw Elementary School, Pine Knob Elementary School, and Springfield Plains Elementary School, all located in Clarkston, Michigan. The procurement encompasses nine furniture categories including classroom seating, band seating, shelving and storage, tables, teacher stations, lounge furniture, high school cafeteria seating, and elementary learning commons furniture. Bidders must submit sealed proposals by 11:00 a.m. on February 24, 2020, to Wes Goodman, Executive Director of Operations, at 6389 Clarkston Road, Clarkston, Michigan 48346, with questions and alternate requests due by February 13, 2020 at 5:00 p.m. All pricing must be provided on a line-item basis and include freight, delivery, installation, and applicable taxes, with bids remaining firm for 60 days following opening. Required qualifications include compliance with ANSI/BIFMA Safety and Performance Standards, a minimum 10-year warranty on all furnishings, and comprehensive general liability insurance of $500,000 per person/$1,000,000 per occurrence. The School Board will review bids on March 2, 2020, with final finish selections on March 16, 2020, board approval on April 6, 2020, purchase order issuance on April 27, 2020, and installation scheduled from August 10–21, 2020, with client move-in on August 24, 2020.

The bid package does not specify set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular organization types. Bidders must submit bid security equal to five percent of the total bid amount via bid bond, certified check, or cashier's check made payable to Clarkston Community Schools, and for bids exceeding $50,000, vendors must provide Performance and Labor and Material Payment Bonds covering 100 percent of project value. No incumbent vendors or current contractors are identified in the procurement documents, and the contract will be awarded using AIA document A151-2007 with a substantial completion date of August 13, 2020. The School Board reserves the right to accept or reject any or all bids, award on a line-item or category basis, and is not obligated to accept the lowest bid. No specific budget range or award value is disclosed in the procurement package, though the scope encompassing six schools across nine furniture categories across multiple units and floors indicates a substantial procurement requiring comprehensive bidder capability to coordinate delivery and installation across multiple sites and time windows.