GMB

www.gmb.com

CLARKSTON COMMUNITY SCHOOLS

2020 FURNISHINGS BID PACKAGE

CLARKSTON HIGH SCHOOL A/E PROJECT 5-4773

SASHABAW MIDDLE SCHOOL A/E PROJECT 5-4776

CONSTRUCTION HANDBOOK

A/E PROJECT 5-4773 & 5-4776

FEBRUARY 07, 2020

OWNER: CLARKSTON COMMUNITY SCHOOLS

PROJECT: 2020 FURNISHINGS BID PACKAGE

CLARKSTON HIGH SCHOOL A/E PROJECT 5-4773

SASHABAW MIDDLE SCHOOL A/E PROJECT 5-4776

ARCHITECT-ENGINEER GMB ARCHITECTURE + ENGINEERING

85 EAST EIGHTH STREET

SUITE 200

HOLLAND, MI 49423

616-796-0200

DATE FEBRUARY 07, 2020

SECTION 00 11 13

NOTICE TO BIDDERS

CLARKSTON COMMUNITY SCHOOLS

2020 FURNISHINGS BID PACKAGE

A/E PROJECT 5-4773

SECTION 00 11 13 - NOTICE TO BIDDERS

PART 1 - GENERAL INSTRUCTIONS

1.1 NOTICE TO BIDDERS

A. Clarkston Community Schools, will receive sealed proposals, for multiple furniture and equipment categories, from qualified dealerships to perform all work necessary and incidental for the:

Clarkston High School 6093 Flemings Lake Road, Clarkston, MI 48346 Principal: Gary Kaul

Sashabaw Middle School 5565 Pine Knob Road, Clarkston, MI 48346 Principal: Elizabeth Walker project(s) in accordance with published instructions, specifications, drawings and other contract documents.

B. Proposals shall be mailed or delivered in person to Wes Goodman, Executive Director, Operations Clarkston & Lake Orion School, 6389 Clarkston Road, Clarkston, MI 48346. All proposals must be sealed in envelopes, plainly labeled “Clarkston Community Schools – 2020 Furnishings Bid Package” and must be received prior to Time 11:00 A.M., local time, Monday February 24. All proposals will be opened publicly and read aloud at this time. Bids received after such time and date and bids received electronically or via fax will not be accepted or considered, they will be returned to the respective Bidder, unopened. Evaluation of proposals and awards by the Clarkston Community Schools Board of Education will be at a later date. Bid opening will take place at the location.

C. Bidders MUST use the bid form provided in the project manual. RETURN TWO (2) COMPLETE COPIES OF BID SUBMITTAL. Electronic copies of the bid form are also encouraged in addition to the hard copy provided in the bid submission.

D. All bidders are required to furnish Bid Security in the amount of five (5%) percent of the total bid. Form of the security may be a bid bond, certified check, cashiers check or money order made payable to Clarkston Community Schools. Personal and company checks will not be accepted.

E. For bids in excess of $50,000.00 a Performance and Labor and Material Payment Bonds covering 100% of the value of the Project will be required. This is to be shown as a dollar amount; any other description given on the Proposal Form other then a dollar amount will not be acceptable. Do not include the cost of the Bonds in the Base Bid. It is a requirement for acceptance of bid that bidders show they are bondable.

F. Prevailing Wage Rates: Required if project is using qualified bond dollars. Check with Project Architect

G. All bidders must complete Affidavit of Bidder form and Affidavit of Compliance – Iran Economic Sanctions Act (see last two (2) pages of the Bid Proposal Form – Section 00 41 00). Forms must be filled out correctly and notarized. Failure to complete these forms will result in disqualification of bid.

SECTION 00 11 13

NOTICE TO BIDDERS

CLARKSTON COMMUNITY SCHOOLS

2020 FURNISHINGS BID PACKAGE

A/E PROJECT 5-4773

H. Proposals shall remain firm for sixty (60) days from date of Bid Opening. The Board of Education reserves the right to accept or reject any or all bids, is not bound to accept the low bid and may waive all irregularities in Proposals. In addition, the Board reserves the right to evaluated bids on any basis determined by the Board to be in the best interest of the board and to consider alternate bids if the low bidder(s) do not meet the specifications or are otherwise determined to be unqualified.

I. Electronic Bidding Documents may be viewed after Friday February 7th at GMB, Project Site, www.gmb.com under “Bid Sets”. Bidders may download drawings and specifications from the GMB Plan Command site. Please note that vendors are responsible to review information on all drawings and specifications and are responsible for providing their own printed sets (if desired).

J. Prospective Bidders shall review Disclaimer for Use of Electronic Cad Files and complete Electronic Media Request Form (found in bid package). Upon completion of form, requested cad files shall be made available to the prospective bidder.

END OF SECTION

http://www.gmb.com/

SECTION 00 21 13

INSTRUCTION TO BIDDERS

CLARKSTON COMMUNITY SCHOOLS

2020 FURNISHINGS BID PACKAGE

A/E PROJECT 5-4773

SECTION 00 21 13 - INSTRUCTION TO BIDDERS

PART 1 - GENERAL INSTRUCTIONS

1.1 QUALIFICATIONS OF BIDDERS

A. Certain Vendors / Bidders known to the Owner, Architect and/or Interior Designer have been pre-qualified to bid. Other Vendors / Bidders may submit bids with understanding that, prior to award of contract, Owner, Architect and/or Interior Designer may make such investigations, as they deem prudent to determine bidder’s qualifications for the project.

B. Vendors /Bidders (other than those pre-qualified to bid) shall be prepared to furnish following information to Owner and Architect (upon request) within 24 hours following receipt of bids:

1. List of recently completed jobs of similar size and complexity as References

2. Complete financial statement

3. General description of firm, including type (corporation, partnership, ect.), size, names of key personnel, history, etc.

4. Other information, as requested

C. Owner, Architect and/or Interior Designer reserve the right to determine as they see fit whether or not a Vendor / Bidder is to be qualified. By submitting bid for this work, Vendor / Bidder signifies acceptance of this condition.

1.2 BID REQUIREMENTS AND AWARDS

A. By submitting a proposal, each Vendor affirms that they have examined the documents presented herein and satisfied itself as to the conditions under which it will be obligated to provide new furniture, fixtures and equipment in accordance with this Bid Package. Vendors are required to view specifications and drawings to insure they are adhered to exactly when proposals are submitted. No claim for additional compensation will be allowed due to unfamiliarity with the documents.

B. All bidders must submit their proposals on the forms provided. No changes shall be made to the bid forms. Where indicated, bid must be complete and as specified. Submit one (1) original and one (1) copy of proposal with supporting documentation. The Owner shall not be responsible for any cost or expense the Bidder incurs during the preparation of this bid or sample requests.

C. Each proposal must include a list of the manufacturer’s name, model/item number and full description of the stock items that he has proposed to furnish as equal to the scheduled items, along with catalog cut sheets showing full specifications of each item (full product line catalog is not needed, only product catalog cut sheets). Pricing shall be for new product only, remanufactured or used product shall not be allowed. Failure to comply with these requirements shall be cause for rejection of Vendor’s bid.

D. Requests for alternates are encouraged and shall be made using the “Request for Alternate Approval” form that is part of bid package. A single alternate request or a schedule of proposed alternates is allowed with one Request for Alternate form. Alternates not submitted in this way shall only be included in the bid as a Voluntary Alternate, having not been fully reviewed as a true product alternate to the basis of design product.

E. Bidder shall provide line item pricing as presented on the bid forms. The pricing on each line item shall be a stand alone purchase price valid whether or not bidder is awarded one line item or multiple line items. The Owner may elect to award the bids on a line item basis and/or as total bid categories. The Owner may also elect to award to a single bidder all line item bids, CLARKSTON COMMUNITY SCHOOLS

2020 FURNISHINGS BID PACKAGE

A/E PROJECT 5-4773

regardless of whether or not the sum of a bidder’s line item is the lowest combined bid of all the line item categories.

F. Bidders must submit pricing for all items within a given Item Code or Bid Category as indicated on the bid form per project. Incomplete item code categories will not be considered. Each category must be for a single manufacturer line. Vendors may bid one than one manufacturer line as an alternate option.

G. Cumulative bid totaled category prices are to be entered on the Bid Proposal Forms. All unit pricing is to include freight, delivery and installation and if applicable, taxes. In all cases Bidder must observe the established Bid Proposal Forms for bidding.

H. Should a Bidder find discrepancies in, or omissions from, the specifications, details, instructions and bid proposal forms, or should he be in doubt as to the meaning, he should notify at once GMB, who will send written instruction to Bidders. Neither Owner, Architect nor Interior Designer shall be responsible for verbal instructions.

I. It is the Bidder’s responsibility to note any detail or specification that, in his opinion, is not practical or functional.

J. Pricing: Bidders are responsible for all final product quantities. Changes of quantities, changes to specified fabrics, changes to specified finishes, may become necessary prior to the issue of the purchase order. Owner reserves the right to add or deduct item quantities, up to 15% of the original quantities without any effect on the unit prices submitted. The Owner reserves the right to recognize cost savings if lower grade(s) of fabric / finishes is selected by Interior designer.

K. Vendor’s shall make available for the length of the project (6 months from date of product delivery), furnishings to be purchased by the Owner on an “as needed” basis at the original line item contract price. There shall be no minimum quantity requirement for these additional “as needed” purchases. Vendor’s shall note if pricing provided, would hold for a longer period of time, one (1) year or more, for additional upcoming school projects.

L. The award of a contract will be based on the dollar value of the proposal, the quality of products, the qualifications of the Vendor and their ability to perform. Bidders are cautioned to fill in all blanks on all the pages of the proposal forms.

M. It is the intent to award the bid at regular monthly meeting of the School Board. The contract will be awarded in the form of AIA document A151-2007, Standard Form of Agreement Between Owner and Vendor for Furniture, Furnishings and Equipment where the basis of payment is a Stipulated Sum.

N. The Owner is in no manner obligated to the purchase of any products proposed in this bid document, until confirmed by written agreement. The bid may be withdrawn by the Owner at any time, without penalty or obligation, prior to issuing letters of intent, contracts and/or purchase orders.

O. Contracts and Purchase Orders will be issued by Clarkston Community Schools within a reasonable time period from date of awards.

1.3 REQUESTS FOR INFORMATION / RESTRICTIONS ON COMMUNICATIONS

A. Requests for clarification regarding the furniture specifications and plans are to be made via email, no later than the date and time noted in the Schedule section of this bid package. All requests for clarification must include in the subject line: Clarkston Community Schools. 2020 Furnishings Bid Package and shall be sent to: Meeghan Mooney, Interior Designer, GMB Architecture + Engineering, meeghanm@gmb.com.

B. From the issue date of this bid package until a Bidder / Vendor is selected and the selection announced, a prospective Bidder shall not communicate about the subject of this bid package

CLARKSTON COMMUNITY SCHOOLS

2020 FURNISHINGS BID PACKAGE

A/E PROJECT 5-4773

or bidders proposal with the School District, its Board of Education, or any individual Board member, administrators, facility, staff, student or employees.

1.4 TAXES

A. The Owner is a federally constituted government body and is not subjected to Michigan State or

Federal excise taxes.

1.5 INSURANCE REQUIREMENTS

A. At the time of contract award, Vendor shall obtain the following insurance, at its own expense, to be maintained until completion of the Work or its final acceptance.

B. Comprehensive General Liability and Automobile Liability insurance covering personal injury of death in the amount of $500,000 per person, $1,000,000 per occurrence, and property damage of $250,000 per occurrence, unless otherwise specified by Owner, and Workmen’s Compensation and Employer’s Liability insurance in accordance with applicable law; and to indemnify and hold Owner harmless against damages, claims, losses and expenses, including reasonable attorney’s fees and court costs, resulting from injuries or damages including death, to persons or property arising from Vendor’s performance under contract.

C. Certificates of insurance, in duplicate, indicating the job site and evidencing all required coverage must be submitted to and approved by Owner’s Agent and Owner prior to all the commencement of any of the work.

D. All policies shall expressly require thirty (30) days written notice to the Owner, at the above addresses, of the cancellation or material alteration of such policy, and the Certificates of Insurance shall so provide.

E. Certificates of Insurance shall specifically name Clarkston Community Schools as the insured.

F. Certificates of Insurance are to be submitted at the time of contact award. Certificates of insurance will be required of vendors providing product and or services prior to vendor receiving a purchase order.

1.6 QUALIFICATIONS OF MANUFACTURER

A. Use products in the work of this Section produced by manufacturers regularly engaged in manufacture of similar items and with a history of successful production acceptable to the Architect/Designer.

1.7 QUALIFICATIONS OF PRODUCTS

A. Products specified and bid are to follow ANSI/BIFMA Safety and Performance Standards as developed by the BIFMA Engineering Committee, including but not limited to, the following:

1. ANSI/BIFMA X5.1 Office Seating

2. ANSI/BIFMA X5.3 Vertical Files

3. ANSI/BIFMA X5.4 Lounge and Public Seating

4. ANSI/BIFMA X5.5 Desk Products

5. ANSI/BIFMA X5.6 Panel Systems

6. ANSI/BIFMA X5.9 Storage

7. ANSI/BIFMA X6.1 Educational Seating

B. This standard is intended to provide manufacturers, specifiers, and users with a common basis for evaluating the safety, durability, and structural adequacy of furnishings.

http://www.bifma.org/store/view_product.asp?id=1374690 http://www.bifma.org/store/view_product.asp?id=1374963 http://www.bifma.org/store/view_product.asp?id=1375005 http://www.bifma.org/store/view_product.asp?id=1375047 http://www.bifma.org/store/view_product.asp?id=1375089 http://www.bifma.org/store/view_product.asp?id=1375110 http://www.bifma.org/store/view_product.asp?id=1377945

CLARKSTON COMMUNITY SCHOOLS

2020 FURNISHINGS BID PACKAGE

A/E PROJECT 5-4773

C. Upon request, a test report is required showing that all applicable test sections of the ANSI/BIFMA tests have been completed and have met the requirements. Test Reports provided shall follow the ANSI categories listed above and shall be the latest issued test.

1.8 WARRANTY

A. A minimum 10-year warranty is required. The Vendor shall provide the Owner, after installation, with written documentation from the Manufacturer, which guarantees items against defects in materials, manufacture and workmanship, for ten (10) years from the day of final settlement/substantial completion with Owner for the item. Manufacturer to provide all Warranty information. Vendor shall submit a written warranty signed by the manufacturer, the Vendor and the installer, guaranteeing to correct failures in materials and workmanship, which occur within the warranty period.

B. Final settlement shall not relieve the Manufacturer from liability for such defects, and upon notification from Owner, the Vendor or Manufacturer shall by repair, replacement, or otherwise, return the item in a condition satisfactory to the Owner in every respect. Usual wear and tear and results of Owner’s accidents are exempted from the requirements of this guarantee.

Everything required to fulfill this guarantee shall be done without additional cost to the Owner.

The products or workmanship of any Subcontractor are to be covered in the primary Vendor’s guarantee.

1.9 SHOP DRAWINGS

A. It is a project requirement that shop drawings be submitted for some products as noted in this bid. A typical shop drawing is to consist of (but not limited to) the following: Drawings, diagrams, product data (illustrations, instructions, brochures etc.) and samples prepared for the Work by the Manufacturer, Supplier or Distributor. Shop drawings, product data, and samples are submitted for the purpose of illustrating how the awarded Vendor proposed to conform to the requirements and design concepts expressed in the project sketches and specifications.

There shall be no cost to the Owner for procurement of shop drawings.

1.10 ACCEPTANCE OR REJECTION OF BIDS

A. The Owner reserves the following rights: to accept or reject any and all bids in whole or in part;

to waive any formalities or irregularities contained in a bid that does not comply with the terms and conditions; to select the bid/items that in the sole and absolute discretion of the Owner are in their best interest whether or not the bid selected is the lowest monetary bid received.

B. It is the responsibility of the Bidder that all bid form information is correct, as presented at the time of the bid opening.

C. The bidder, by submitting their bid, represents that they will accept award, and provide Performance and Labor and Material Bonds if required.

D. The bidder further represents that their Work will not be prejudiced because of sex, race, color, creed, or labor affiliation of other contractors under Contract to the Owner on this project.

1.11 SAMPLES

A. Upon request and/or where stated in the specifications, samples of product(s) bid are to be provided to Clarkston Community Schools for review. Samples are to be readily available for Owner review within 48 hours of request.

1.12 PROMPTNESS OF EXECUTION

A. It is the intention of the Owner to complete the Project in the fastest practical time frame.

Whereas varying conditions inherent to construction will vary the progress of the work, it is the intent of this contract that the Vendor maintains progress at the quickest possible pace.

CLARKSTON COMMUNITY SCHOOLS

2020 FURNISHINGS BID PACKAGE

A/E PROJECT 5-4773

1.13 QUALIFICATIONS OF INSTALLERS

A. Use of skilled workmen who are thoroughly trained and experienced in the necessary crafts and who are completely familiar with the specified requirements and the methods needed for proper performance of the work of this Section.

B. Vendors shall install all furniture using their own installation crew or shall identify the name of the installation company upon request / award of contract / issuance of purchase order.

1.14 INSPECTION

A. Examine the areas and conditions under which awarded work will be performed. Correct any conditions detrimental to the proper and timely completion of the work to approval of the Architect/Engineer. Do not proceed until unsatisfactory conditions have been corrected. The manufacturer’s recommended installation procedures will become the basis for inspecting and accepting or rejecting actual installation procedures used on the work.

B. The Vendors shall be responsible for all layout and field measurements pertaining to this work.

The Vendors shall verify and coordinate the dimensional accuracy of the work, including, but not limited to, electrical locations, wall dimensions, elevator sizes, etc.... They shall report all inaccuracies to the Architect/Interior Designer and not proceed until corrections are made. If the Vendors, inadvertently or knowingly, proceed with their work on dimensionally inaccurate work, they will be liable for the cost of all corrections to this work when the error is corrected.

1.15 DELIVERY AND INSTALLATION

A. Bidders are reminded that all furniture listed on this bid will require installation by the awarded vendor. Bids for items where vendor does not provide complete installation will be deemed incomplete and will be disqualified.

B. The vendor shall not deliver furniture until the spaces in which furniture will be installed are ready to receive it, or until a special storage space has been made available. Prior to shipment, delivery and installation the Vendor shall visit and inspect ALL AREAS of the project premises in order to confirm the conditions under which work is to be performed. It is critical that the awarded vendor work closely with the owner and staff at the project locations to insure a quality installation. Questions or concerns relating to furniture installation are to be directed to the Interior Designer.

C. Installation includes unloading from shipping vehicle, unpacking and placing in to designated room. All packaging, wrapping, crating and pallets shall be removed from the job site on the same day as the furniture is delivered, or if the furniture is stored at the project, on the same day as it is installed. Awarded vendors are completely responsible for cleanup and removal of all packaging materials. Arrangements for the disposal of the debris shall be the vendors/installers responsibility and use of dumpsters on site is prohibited

D. Any assembly is the sole responsibility of awarded vendor. School personnel WILL NOT assist with unloading, unpacking, assembly or cleanup of furnishings or packaging materials. The school district WILL NOT provide dumpster space for packaging materials.

E. The Vendor shall make delivery of all furniture, furnishings and equipment in accordance with the schedule provided in the bid package or at a time agreed upon by the Owner. Vendor shall provide in written clarification for any items included in their bid that will not meet the project’s schedule, and shall provide alternate schedule for those items.

F. The Vendor shall become fully informed of the conditions relating to delivery, installation and labor under which the Vendor’s work will be performed. The Vendor shall employ the labor and means and methods of carrying out the Vendor’s work, as the conditions require.

CLARKSTON COMMUNITY SCHOOLS

2020 FURNISHINGS BID PACKAGE

A/E PROJECT 5-4773

G. Delivery and installation of all furniture, furnishings and equipment shall be made to the location(s) of the Project, as specified/noted on project drawings.

H. Install in locations as specified, and in accordance with the manufacturer’s instructions. Provide all grounds, brackets, anchors, trim and accessories for a complete installation.

I. All furniture shall be cleaned to “showroom” condition and all dust, dirt or other debris created from installation removed. Vendor to be familiar with Manufacture’s maintenance and cleaning guidelines. Floors shall be vacuumed in the immediate and surrounding areas.

J. Damaged or defective furniture shall be replaced and/or repaired at no cost to the Owner. The vendor/installer shall be responsible for filing all freight claims. Damage attributed to the Installer shall be corrected by the installer. The Owner will determine acceptance or rejection of damaged or defective furniture.

K. An Owner representative or Contractor Representative may help coordinate delivery logistics and accept / inspect items being delivered.

L. Vendor shall inform the Interior Designer of missing or damaged items within 24 hours of product delivery. All paperwork noting condition of furnishings shall go through GMB. All installation questions shall go through GMB.

M. The Owner shall conduct a final inspection of all merchandise ordered to assure that all items meet specifications, are in new and undamaged condition, are assembled or installed properly and placed in their properly designated locations. It shall be the responsibility of the Vendor to complete the Certificate of Substantial Completion. Completion of this document is a bid requirement and it shall be submitted with Vendors project invoicing.

1.16 QUALITY CONTROL BY OWNER

A. The quality and completeness of the work is to be maintained on a day-to-day basis.

Inaccurate, faulty, incomplete and defective work shall be corrected by the Vendor as it is brought to their attention by the Construction Manager/Architect.

B. Any modifications/changes which directly affect furniture installation, i.e. change in office layouts, work outside vendors/installers scope of awarded work, shall be requested in writing to Owner/Construction Manager/Architect/Interior Designer.

1.17 VENDOR QUALITY CONTROL

A. It is the intent that the Vendor be responsible for the quality of their workmanship and that of their subcontractors within the requirements of the contract documents and within the context of the level of workmanship inherent to the industry. Every care shall be exercised to ensure that the quality specified is the quality provided.

B. If at any time a Vendor is of the opinion that the quality of their work is, or will be, jeopardized as a result of the schedule or coordination of the Project, or for any other reason known to them, they shall immediately inform the Construction Manager/Architect/Interior Designer.

1.18 PROTECTION OF THE WORK OF OTHERS/ OWNERS PROPERTY

A. The interfacing of one trade contract with another shall consider protection of finished work of prime importance. Care shall be taken not to damage completed work of other Contractors in any way. Any damaged done to other finished products/surfaces on site shall be repaired at the cost of the installer.

B. The Vendor/Installer will be responsible for the protection of Owners property during the period of installation and shall exercise care to prevent damage to the interior and exterior. Where movement of persons and/or transport of materials across floors or other surfaces is necessary, the Contractor doing the transporting or requiring movement, shall provide suitable surface

CLARKSTON COMMUNITY SCHOOLS

2020 FURNISHINGS BID PACKAGE

A/E PROJECT 5-4773

protection to prevent damage to existing work. Damage to Owner’s property resulting from the Vendor/Installer’s operation shall be repaired/replaced by the Vendor/Installer without additional cost to the Owner.

PART 2 - PROPOSAL REQUIREMENTS

2.1 BID SUBMISSIONS

A. All bid submissions shall include the following information:

1. Bid Proposal Form

2. Affidavit of Bidder (Notarized Familial Relationship Disclosure Statement)

3. Affidavit of Compliance (Notarized Iran Economic Sanctions Statement)

4. Acknowledgement of Addenda (if any).

5. Product Information – As Bid (including cut sheets/brochures) for both specified and any/all alternate products.

6. Product Samples (as/if requested)

7. Bid Security (Bid bond, certified check or cashier’s check)

8. Confirmation of Stated Delivery Dates.

B. It is important the Bidders use Bid Proposal Form. Unit and extended price must be typed or neatly handwritten. Illegible handwriting could be interpreted as non-responsive and disqualify bidder. Failure to provide information listed may jeopardize the Vendor’s chances of receiving an award.

C. Submit Two (2) Complete and Sealed Copies and retain one (1) copy for your records D. The Owner shall not be responsible for any cost or expense Bidder incurs during the preparation of this bid or product sample requests.

PART 3 - SCHEDULE

3.1 PROJECT SCHEDULE

A. Issue for Bid FRIDAY- FEBRUARY 07, 2020 B. Questions / Requests for Alternates THURSDAY- FEBRUARY 13, 2020 by 5 pm C. Bids Due / Bid Opening MONDAY- FEBRUARY 24, 2020 D. Bid Recommendation / Review MONDAY - MARCH 02, 2020 E. Final Finish Selections MONDAY – MARCH 16, 2020 F. Presentation to Board for Approval MONDAY- APRIL 06, 2020 G. PO’s Issued to Vendors MONDAY- APRIL 27, 2020 H. Shop Drawing / Manufacturing Process MAY 2020 – JULY 2020 I. Furniture Installation MONDAY- AUGUEST 10, 2020 –

THURSDAY – AUGUST 13, 2020

J. Furniture Punch THURSDAY- AUGUST 13, 2020 K. Client Move-In MONDAY- AUGUST 17, 2020 L. PLEASE NOTE: The owner reserves the right to make changes to the schedule / project timeline.

SECTION 00 41 00

PROPOSAL FORM

CLARKSTON COMMUNITY SCHOOLS

2020 FURNISHINGS BID PACKAGE

A/E PROJECT 5-4773

SECTION 00 41 00 - PROPOSAL FORM

1.1 PROPOSAL DUE

A. Monday February 24, 2020 at 11:00 A.M. Local Time.

1.2 PROPOSAL

A. TO: Clarkston Community Schools, 6389 Clarkston Road, Clarkston, MI 48346 B. ATTN: Wes Goodman, Executive Director, Operations C. The undersigned represents that they have:

1. Familiarized themselves with the local conditions affecting the cost of the work and with the Contract Documents, including Instructions to Bidders; Proposal Section; General, Supplementary and Special Conditions; etc., Drawings, Specifications and any Addenda issued and on file at the office of GMB, 85 East Eighth Street, Suite 200, Holland, Michigan, and hereby proposes to perform everything required to provide and furnish all labor, materials, necessary tools, expendable equipment, and all utility and transportation services, etc., necessary to perform and complete in a workmanlike manner all of the Work required for the construction of Clarkston Community Schools – 2020 Furnishings Bid Package in accordance with the Contract Documents as prepared by GMB, Holland, Michigan.

2. Included with this proposal a Bid Bond, Certified or Cashier’s Check in the amount of five (5) percent or dollars ($ ) made payable to Clarkston Community Schools, Personal and company checks will not be acceptable unless certified. Please fill in dollar amount whether based on 5% or not.

3. Agreed that their proposal, if accepted by the Owner, will be the basis for a contract directly with the Owner and to enter into such contract in accordance with the Intent of the Contract Documents.

a. Credit for work deleted: Should any work be deleted from Contract by order of Owner, full cost savings realized thereby will be credited to Owner.

b. Substantial Completion: Work to start on August 10, 2020 and be completed by August

13, 2020

1.3 BASE BID

A. The work described and specified shall be performed for the following Lump Sum, such amount constituting the Total Base Bid:

1. dollars ($ ) (amount of bid)

B. For the purposes of accounting, list subtotals for each Bid Category below:

1. Bid Category #1 Subtotal: dollars ($ ) (amount of bid)

2. Bid Category #2 Subtotal: dollars ($ ) (amount of bid)

3. Bid Category #3 Subtotal: dollars ($ ) (amount of bid)

4. Bid Category #4 Subtotal: dollars ($ ) (amount of bid)

5. Bid Category #5 Subtotal: dollars ($ ) (amount of bid)

6. Bid Category #6 Subtotal: dollars ($ ) (amount of bid)

CLARKSTON COMMUNITY SCHOOLS

2020 FURNISHINGS BID PACKAGE

A/E PROJECT 5-4773

1.4 PLM BOND

A. The cost for the Performance Bond and Labor and Material Payment Bond for the Base Bid Work shall be dollars ($ ) in addition to the Base Bid cost.

Please note that PLM bond for alternates shall be included in the alternate pricing. Please fill in dollar amount for PLM bond.

1.5 AGREEMENT

A. Undersigned agree(s) to execute an agreement for work covered by this proposal on subcontract agreement form and bound in the specifications, and in accordance with the General Conditions Document and other contract documents, provided he be notified of proposal’s acceptance within sixty (60) days after due date of opening. Undersigned further agrees that this proposal shall remain open during such sixty (60) day period. Undersigned acknowledges they have read all documents included with this invitation to bid and this offer meets all requirements and specifications. Undersigned affirms that the bid was developed without any collusion, undertaking or agreement, either directly or indirectly, with any other bidder(s) to maintain the prices of indicated work or to prevent any other bidder(s) from bidding the work. Undersigned acknowledges that Owner reserves right to accept or reject any/or all bids with or without cause, and/or to waive informalities in bidding.

1. Date

2. COMPANY NAME

3. ADDRESS

4. PHONE/EMAIL

5. (Signature) (Type or Print)

6. TITLE

CLARKSTON COMMUNITY SCHOOLS

2020 FURNISHINGS BID PACKAGE

A/E PROJECT 5-4773

AFFIDAVIT OF BIDDER

The undersigned, the owner or authorized officer of _____________________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the Clarkston Community Schools (the

“School District”) advertisement for construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of

_____________________ and any member of the Board of Education of the School District or the

Superintendent of the School District.

B. List any Familial Relationships:

BIDDER:

By:

Its:

STATE OF MICHIGAN )

)ss.

COUNTY OF )

This instrument was acknowledged before me on the _______ day of ______________________, 2020, by .

, Notary Public

County, Michigan

My Commission Expires:

Acting in the County of:

CLARKSTON COMMUNITY SCHOOLS

2020 FURNISHINGS BID PACKAGE

A/E PROJECT 5-4773

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012 The undersigned, the owner or authorized officer of _____________________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the Clarkston Community

Schools (the “School District”) Request For Proposals For Clarkston Community Schools – 2020

Furnishings Bid Package (the project) hereby certifies, represents and warrants that the Bidder

(including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event

Bidder is awarded a contract / purchase order as a result of the aforementioned Request For Proposal, the Bidder will not become an “Iran linked business” at any time during the course of performing the

Work or any services under the contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract/purchase order or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification. BIDDER:

By:

Its:

Date:

STATE OF )

)ss.

COUNTY OF )

This instrument was acknowledged before me on the _______ day of ____________________, 2020, by .

, Notary Public

County, Michigan

My Commission Expires:

Acting in the County of:

SECTION 01 23 00

REQUEST FOR ALTERNATE APPROVAL

CLARKSTON COMMUNITY SCHOOLS

2020 FURNISHINGS BID PACKAGE

A/E PROJECT 5-4773

SECTION 01 23 00 – REQUEST FOR ALTERNATE APPROVAL

PART 1 - GENERAL

1.1 INSTRUCTIONS FOR ALTERNATE APPROVAL

A. Prior to request of alternate approval, Bidder / Vendor is encouraged to review specified manufacturers product.

B. Requested alternates must meet certain construction / design / style criteria. Requests for alternates are to be submitted using this form.

C. All acceptable alternates will be made known to prospective vendors.

D. Prior approval does not automatically carry through to current project(s).

E. All product alternates must include product cut sheet and/or specification information that clearly shows that the product is indeed an alternate to what has been specified. Submissions without this documentation may not be reviewed.

1.2 SUBMIT FOR ALTERNATES

A. Vendor/ Company Name: __________________________________________ B. Applicant Name: _________________________________________________ C. Email and/or Phone Number: _______________________________________ D. Products:

Specified Item Code:

Specified Item Name/Description:

Requested Alternate: Manf./ Product Name, Model # and Description (if needed)

E. Prior to submission, I (bidder) have reviewed specified manufacturers product. Yes No F. Product cut / catalog sheets attached for clarification: Yes No G. Requested alternate meets or exceeds specifications (design aesthetic, construction, gauge of steel, warranty etc.). Yes No

SECTION 01 78 39

CERTIFICATE OF SUBSTANTIAL COMPLETION

A/E PROJECT 5-4773

SECTION 00 78 39 – CERTIFICATE OF SUBSTANTIAL COMPLETION

PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. DATE OF ISSUANCE: __________________________________

B. OWNER: _____________________________________________

C. VENDOR: ____________________________________________

D. Purchase Order Agreement: ______________________________ E. Project: ______________________________________________

1.2 DESCRIPTION OF WORK COVERED

A. ________ This Certification of Substantial Completion applies to all Work under the Contract

Documents and the Purchase Order Agreement.

B. ________ This Certification of Substantial Completion applies to the following specified parts of the Contract Documents and the Purchase Order Agreement:

C. ____________________________________________________________________________

D. The Work to which this Certificate applies has been inspected by authorized representatives of the OWNER and the VENDOR, and found to be substantially complete and is also the date of commencement of applicable warranties required by the Contract Documents, * (except as attached.) The Work is hereby declared to be substantially complete with the Contract Documents on:

1. ________________________________________________________________________

2. Signature/Printed Name Date

E. ________ A “Punch-List” of items to be completed or corrected is attached hereto. This list may not be all-inclusive, and the failure to include an item in it does not alter the responsibility of the VENDOR to complete all Work in accordance with the Contract Documents and the Purchase Oder Agreement. The items in the tentative list shall be completed or corrected by the CONTRACTOR within _________ days of the above date of Substantial Completion.

F. This Certification does not constitute an acceptance of Work NOT in accordance with the Contract Documents nor is it a release of Contractor’s obligation to complete the Work in accordance with the Contract Documents.

G. Accepted by VENDOR:

1. ________________________________________________________________________

2. Signature/Printed Name Date

H. Accepted by Owner Representative:

1. ________________________________________________________________________

2. Signature/Printed Name Date

SECTION 01 78 39

CERTIFICATE OF SUBSTANTIAL COMPLETION

A/E PROJECT 5-4773

C. Owner, Architect and/or Interior Designer reserve the right to determine as they see fit whether or not a Vendor / Bidder is to be qualified. By submitting bid for this work, Vendor / Bidder signifies acceptance of this condition.