Microsoft dynamics - office of REG staff

The State of South Carolina's Office of Regulatory Staff (ORS) is seeking to procure Microsoft Dynamics software licenses and related cloud-based services through an Invitation for Bid (IFB) solicitation. The specific procurement includes one license for D365 BA Non-Production Government Cloud Community (GCC), 40 user licenses for D365 Case Management GCC, 25 user licenses for D365 Customer Service GCC, 20 gigabytes of Dataverse Database Capacity, 20 gigabytes of Dataverse File Capacity, and 2 gigabytes of additional Dataverse File Capacity. This is a make and model bid exclusively for Microsoft Dynamics software, with no alternate software permitted. Offerors must be Microsoft Certified Resellers and must submit a comprehensive response including proof of certification, signed cover pages, and all required documentation. The solicitation has specific submission requirements, including an online submission and a physical copy on a thumb drive or paper, due by January 3, 2024, at 11:00 AM ET. Questions from potential bidders were required to be submitted by December 20, 2023, at 10:00 AM ET, with award notification scheduled for January 3, 2024. The contract term is proposed to run from January 15, 2024, through January 14, 2029, with automatic annual renewal options for one-year terms unless the state provides notice of non-renewal at least 30 days prior to expiration.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Pricing for the procurement will be based on current Microsoft Recommended Suggested Retail Pricing (MSRP) list, with vendors required to provide all-inclusive rates on the supplied Excel pricing worksheet. The estimated total cost for the first year is $65,178.00, which includes software licenses and maintenance services. The delivery location for services is the Office of Regulatory Staff located at 1401 Main Street, Suite 825, Columbia, SC 29201. Potential bidders must register as a state vendor and comply with all applicable South Carolina procurement regulations and state laws. The procurement is being conducted through the State Fiscal Accountability Authority's Division of Procurement Services, with the procurement officer Kathy Santandreu available for contact at 803-896-5304 or ksantandreu@mmo.sc.gov. Offerors are required to hold their offers open for a minimum of sixty calendar days following the opening date, and they must monitor www.procurement.sc.gov for any additional amendments or notices related to the solicitation.