Microfilm Maintenance

The state of Illinois, through the Illinois State Board of Education (ISBE), is seeking a vendor to provide annual maintenance and repair services for various microfilm machines located in their Springfield office. The contract will be for a 3-year term from July 1, 2021 through June 30, 2024, with the vendor providing an all-inclusive hourly rate to cover labor, materials, and travel expenses. The specific equipment models that require maintenance include Kardveyer, Lektriever, MP90, MS400, and MS800, and ISBE estimates a total of 120 hours of service will be needed per year. Vendors must have at least 2 years of working knowledge of microfilm machines and electronic filing systems, and must provide evidence of required insurance coverage including general liability, auto liability, workers' compensation, and professional liability. ISBE reserves the right to reject any or all offers.

The contract opportunity is open to all qualified vendors, with no set-aside designations or restrictions on the types of organizations that can respond. The RFQ does not list any incumbent vendors or current contractors, nor does it specify any existing infrastructure or technology that requires integration. The RFQ does not provide any information on the possible award value or budget range for this contract.