Microfilm Cleaning

The state of Illinois, specifically the Abraham Lincoln Presidential Library and Museum (ALPLM), is seeking bids for the cleaning and reboxing of 56,964 reels of 35mm negative microfilm. The selected vendor will be responsible for assessing each box for visible mold, cleaning identified reels, replacing every box with a new archival-friendly box, labeling the new boxes, and preparing the reels for shipping to a new offsite storage facility. The vendor must be able to take possession and remove the entire collection within 1 month of signing the contract. The initial contract term is 5 years, with the option to renew for an additional 4 years. Vendors must provide a per reel cost if cleaning and repackaging is required, as well as a separate price per reel for repackaging only.

The procurement has a 20% Business Enterprise for Minorities, Women, and Persons with Disabilities (BEP) participation goal, but no Veteran Small Business (VSB) goal. The Invitation for Bid (IFB) does not mention an incumbent contractor. Funding for the project is not specified, but the contract is contingent on the availability of appropriations. The IFB does not provide a budget range or estimated award value.