Microfiche Imaging Conversion

This state and local contracting opportunity is for the conversion of approximately 2.5 million microfiche records for the Florida Department of State. The scope of work involves indexing, scanning, and uploading the images to a secure FTP site, with a phased approach to convert 625,000 cards by August 31, 2023. Vendors must attend a mandatory pre-bid site visit, and questions must be submitted by March 31, 2023, with responses posted on April 6, 2023. Bids are due by April 13, 2023, with a bid opening on the same day, and the anticipated notice of intent to award is April 24, 2023. Pricing will be based on a per-card rate, and an advanced payment will be issued to the awarded vendor. The Department has appropriated $500,000 for this project, and any work not completed by August 31, 2023, may be included in a future solicitation.

The Department encourages minority-, veteran-, and woman-owned small businesses to bid on this opportunity. There are no incumbent vendors or current contractors mentioned, and the Department does not specify any existing infrastructure or technology that requires integration. Vendors must be able to perform the work in Leon County, Florida.