Microfiche Imaging Conversion

The Florida Department of State, Division of Corporations, is seeking a vendor to convert approximately 625,000 microfiche cards to a digital format by August 31, 2023. The microfiche is currently stored at the Division's offices in Tallahassee, Leon County. The scope of work includes digitally scanning the microfiche at 200 dpi in TIFF format, labeling the files with the corresponding document numbers, and providing the digital files to the Department. A mandatory pre-bid site visit will be held on March 20, 2023, and bids are due by April 13, 2023. The Department intends to make a single award, but reserves the right to award to multiple vendors or make no award. Pricing should be provided on a per-card basis, and the total contract value shall not exceed $500,000.

The Department is seeking to eliminate its reliance on microfiche and provide public access to these essential records through its Sunbiz.org website. There are no incumbent vendors identified, and the project is being funded through the Department's fiscal year 2022/2023 appropriation. The ITB does not specify any set-aside designations or restrictions on the types of organizations that can respond.