MI 2671 Maintenance Hole Rehabilitation - 2025/2026 - 18

The City of Thousand Oaks, California, is soliciting sealed bids for maintenance hole rehabilitation services under project MI 2671 Maintenance Hole Rehabilitation - 2025/2026 - 18. This procurement involves the comprehensive rehabilitation of 25 existing maintenance access holes throughout the City's wastewater system, including cleaning manhole interiors, repairing or reconstructing failed structural sections, stopping active leaks through manhole walls and joints, and applying polyurethane protective coatings designed to resist hydrogen sulfide gas and aging effects. The contract encompasses eight primary bid items: mobilization, temporary erosion and pollution controls, manhole shelf rebuilds, removal of existing T-Lock PVC liners, complete-in-place maintenance hole rehabilitation (229 vertical feet), traffic control at standard locations, traffic control on arterial roads requiring C-31 licensing, and project closeout. Bidders must possess either a Class A General Engineering Contractor license or a C-33 Painting and Decorating Contractor license, maintain active California Department of Industrial Relations registration, and comply with prevailing wage requirements. The deadline for submitting questions is April 1, 2026, at 5:00 PM, with responses due by April 8, 2026. Electronic bid submissions must be completed through the City's procurement portal (https://procurement.opengov.com/portal/toaks) by April 8, 2026, at 3:30 PM, and a mandatory pre-bid meeting is scheduled for April 8, 2026, at 3:30 PM via Zoom. The successful contractor must complete all work within 95 calendar days from the Notice to Proceed, with liquidated damages of $1,000 per day assessed for contractor-caused delays, and must provide a five-year warranty on lining materials.

No specific set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status have been indicated in the available procurement documents. Bidders must submit bid security equal to 10 percent of the total bid price in one of four acceptable forms: an electronic bid bond through Surety2000, an original hard copy notarized bid bond on the City's bond form, a certified check, or a cashier's check, with all security received prior to bid opening. The successful bidder must provide 100 percent performance and payment bonds, comprehensive insurance coverage including $5 million general liability per occurrence, and valid California Air Resources Board (CARB) compliance certificates for off-road diesel equipment. No incumbent vendors or existing contractors are identified in the procurement documents. The engineer's estimate for this project is $175,000.00, which serves as the budget range for contractor proposals. Project contacts are Gareth Madrid, Engineering Assistant, for technical inquiries and Grace Ng, Assistant Analyst - Purchasing, for procurement-related questions, both located within the City of Thousand Oaks Public Works - CIP Department.