MI_2671_Maintenance_Hole_Rehabilitation_-_2025_2026_-_18.pdf
PDF 241 KB Posted
- Solicitation number
- 2025/2026-18
- Issued by
- Ventura County, California
About this file
This is a bid solicitation document from the City of Thousand Oaks, California for maintenance hole rehabilitation services. The project, designated MI 2671 Maintenance Hole Rehabilitation - 2025/2026 - 18, was released on March 6, 2026, with a deadline for questions on April 1, 2026 at 5:00 pm and a response deadline of April 8, 2026 at 3:30 pm. The work consists of furnishing all labor, materials, tools, equipment, and incidentals necessary to rehabilitate existing maintenance access holes at various locations throughout the City. Specific work items include cleaning manhole interiors, repairing or reconstructing failed structural sections, stopping active leaks through manhole walls and joints, and applying protective coatings designed to resist hydrogen sulfide gas or aging effects. A mandatory pre-bid meeting is scheduled for April 8, 2026 at 3:30 pm via Zoom. Responses must be submitted electronically through the City's procurement portal at https://procurement.opengov.com/portal/toaks.
The engineer's estimate for this project is $175,000.00. Bidders are required to submit bid security in one of four forms: an electronic bid bond through Surety2000, an original hard copy notarized bid bond on the City's bond form, a certified check, or a cashier's check. Bid security must be received by the City Clerk Department prior to the bid opening, and failure to provide required bid security will result in the bid being deemed incomplete and non-responsive. Bidders may request return of bid security by mail following award or allow the City to dispose of it securely. All complete bid documents and forms from the bidder's checklist must be uploaded to the procurement portal. Project contact is Gareth Madrid, Engineering Assistant, and procurement contact is Grace Ng, Assistant Analyst - Purchasing, both with the City of Thousand Oaks Public Works - CIP Department.
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MI 2671 MAINTENANCE HOLE REHABILITATION - 2025/2026 - 18
City of Thousand Oaks
2100 Thousand Oaks Blvd
Thousand Oaks, CA 91362
RELEASE DATE: March 6, 2026
DEADLINE FOR QUESTIONS: April 1, 2026
RESPONSE DEADLINE: April 8, 2026, 3:30 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://procurement.opengov.com/portal/toaks https://procurement.opengov.com/portal/toaks%0c
City of Thousand Oaks undefined
MI 2671 Maintenance Hole Rehabilitation - 2025/2026 - 18
I. Introduction II. Project Details
III. Vendor Submissions
Attachments:
A - MI 2671 Bid Specs Final_03.03.26 R2_v20260304-signed-htg undefined #2025/2026-18 Title: MI 2671 Maintenance Hole Rehabilitation - 2025/2026 - 18
1. Introduction
1.1. Summary
• The work consists of furnishing all labor, materials, tools, equipment, and incidentals involved in the rehabilitation of existing maintenance access holes located at various locations throughout the City, as required by the Specifications and Contract Documents. The general items of work include cleaning the entire manhole interior, repair/reconstruction of the failed sections of the structure, stopping active leaks through manhole walls and joints, and preparation of surfaces to receive the application of coatings designed to resist the effects of hydrogen sulfide gas or the effects of aging.
1.2. Contact Information
Project Contact:
Gareth Madrid
Engineering Assistant
2100 Thousand Oaks Boulevard
Thousand Oaks, CA 91362
Email: gmadrid@toaks.gov
Phone: (805) 449-2469
Procurement Contact:
Grace Ng
Assistant Analyst - Purchasing
2100 Thousand Oaks Blvd
Thousand Oaks, CA 91362
Email: gng@toaks.gov
Phone: (805) 449-2239
Department:
Public Works - CIP
1.3. Timeline
Release Project Date March 6, 2026
Question Submission Deadline April 1, 2026, 5:00pm mailto:gmadrid@toaks.gov tel:(805)449-2469 mailto:gng@toaks.gov tel:(805)449-2239
Submission Deadline April 8, 2026, 3:30pm
Thousand Oaks City Clerk Department is inviting you to a scheduled Zoom meeting.
Topic: MI 2671 - Maintenance Hole Rehabilitation
Spec. 2025/2026-18
Time: Apr 8, 2026 03:30 PM Pacific Time (US and
Canada)
Join Zoom Meeting https://us02web.zoom.us/j/86853427369?pwd=m
8fbsd7ebxJ634xt3zGwZ4pdsMTzq7.1
Meeting ID: 868 5342 7369
Passcode: 599984
One tap mobile
+16699006833,,86853427369#,,,,*599984# US
(San Jose)
+12133388477,,86853427369#,,,,*599984# US (Los
Angeles)
Join instructions https://us02web.zoom.us/meetings/86853427369
/invitations?signature=DokEyelwgfw5k0hj2OndJAo
5mM82Adolj42YP7Ozs18 https://us02web.zoom.us/j/86853427369?pwd=m8fbsd7ebxJ634xt3zGwZ4pdsMTzq7.1 https://us02web.zoom.us/j/86853427369?pwd=m8fbsd7ebxJ634xt3zGwZ4pdsMTzq7.1 https://us02web.zoom.us/meetings/86853427369/invitations?signature=DokEyelwgfw5k0hj2OndJAo5mM82Adolj42YP7Ozs18 https://us02web.zoom.us/meetings/86853427369/invitations?signature=DokEyelwgfw5k0hj2OndJAo5mM82Adolj42YP7Ozs18 https://us02web.zoom.us/meetings/86853427369/invitations?signature=DokEyelwgfw5k0hj2OndJAo5mM82Adolj42YP7Ozs18
2. Project Details
2.1. Scope of Work or Project Details
Please see Attachments for Scope of Work.
2.2. Engineer's Estimate
Estimate Amount: $175,000.00 https://procurement.opengov.com/portal/toaks/projects/240270/document?section=2289463
3. Vendor Submissions
3.1. Bid Requirements*
Did you read through and confirm that you met all of the bid requirements?
☐ Yes
☐ No
*Response required
3.2. Bid Bond Type*
What type of bid security are you submitting?
If you choose to opt out of using Surety2000 to submit an electronic bid bond, then one of the following options must be received by the City Clerk Department, (2100 E. Thousand Oaks Blvd.
Thousand Oaks, CA 91362) prior to the bid opening:
• Original Hard Copy of the Notarized Bid Bond on City's Bond Form
• Certified Check
• Cashier’s Check
• Cash
Bidders are fully responsible for ensuring their bid security is received by the City Clerk Department prior to the bid opening. Failure to provide the required bid security, prior to the bid opening, shall cause the bid to be deemed incomplete and therefore non-responsive.
Please select the type of bid security you are submitting from the following choices:
☐ Electronic Bid Bond through Surety2000
☐ Original Hard Copy of Notarized Bid Bond
☐ Certified Check
☐ Cashier's Check
☐ Cash
*Response required
4. 3. Bid Bond Verification Form Please enter your Bid Bond information from Surety2000 below if submitting an electronic bid bond. For the Vendor ID Field, please enter in your company's EIN number.
When entering the Project ID into Surety2000 for the bond, please ensure that you enter the exact
Project ID# (including punctuation) that is listed below.
Please also ensure that the bid bond is verified by clicking on the "Verify Bid Bond" button in the portal and make sure that it says that the bid bond is verified. Bids that have electronic bid bonds through
Surety2000 that are not verified in the OpenGov portal will not be opened.
If you are having any issues with the bid bond verification, please reach out to the Procurement Contact listed in the Introduction.
4.1. Bid Security Return
If you are submitting a bid security other than an electronic bid bond, would you like the bid security returned after award?
☐ Yes - please return by mail
☐ No - City may securely dispose of it
4.2. Bid Documents*
Please Upload your COMPLETE Bid Documents here including ALL BID FORMS in the Bidder's Checklist.
*Response required
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