Metal Camp Bunk Beds

The City of Madison, Wisconsin, issued Request for Quotation (RFQ) 4932-0-2020-BG for the procurement of 82 metal camp bunk beds through its Engineering Department Purchasing Services division. The solicitation requires complete bunk bed units, each consisting of a bunk bed assembly, two mattresses, and associated accessories like guardrails and ladders. Specific performance requirements include steel construction with powder coat finish, dimensions of 80" length by 30" width by 65" height, a minimum 350-pound weight rating per sleeping surface, and the ability to convert to two single bed units. Mattresses must be fluid-proof with vinyl-based inverted-seam fabric and steel innerspring cores compliant with CPSC flammability standards. The RFQ was released on October 23, 2020, with a proposal due date of November 6, 2020, at 2:00 PM CST. Evaluation criteria include cost, quality, compatibility, warranty, delivery capability, and past performance. Delivery must occur within four weeks of contract execution to 1625 Northport Drive, Madison, with packaging designed to pass through 42-inch clear doorways.

The solicitation did not explicitly outline specific set-aside designations or restrictions on responding organizations. The City of Madison has a local vendor preference purchasing policy that grants a scoring preference to local suppliers registered as of the bid due date. The bid summary indicates multiple vendors submitted proposals, including American Bedding Mfg. Inc. (winning bidder), August Mattress LLC, Foliot Furniture, Pacific Inc, Krueger International Inc, and Leeder Furniture LLC. The contract was awarded to American Bedding Mfg. Inc. at $839.25 per unit, totaling $68,818.50 for the entire order. Competing bids ranged from $784.00 to $1,549.25 per unit, with total bid values spanning from $64,288.00 to $127,038.50. The solicitation required a manufacturer warranty of at least two years from the delivery date, covering failures in materials and workmanship, excluding finish damage and deliberate destruction or vandalism.