RFQ 4932.pdf
PDF 101 KB Posted
- Attached to
- Metal Camp Bunk Beds
- Solicitation number
- 4932-0-2020-BG
- Issued by
- Wisconsin
About this file
This Request for Quotation (RFQ 4932-0-2020-BG) is issued by the City of Madison Engineering Department through the Purchasing Services division for the acquisition of metal camp bunk beds. The solicitation requests 82 complete bunk bed units, each comprising one bunk bed assembly, two mattresses, and associated accessories including guardrails and ladders. All bunk beds must meet specific performance requirements including steel construction with powder coat finish, dimensions of 80" length by 30" width by 65" height, a minimum 350-pound weight rating per sleeping surface, and the capability to convert to two single bed units. The mattresses must be fluid-proof with vinyl-based inverted-seam fabric and steel innerspring cores compliant with CPSC flammability standards. Quotations were released on October 23, 2020, with a due date of November 6, 2020, at 2:00 PM CST. Vendors must submit unit prices for each bunk bed assembly with two mattresses and accessories, including all shipping charges FOB Madison. Delivery must occur within four weeks of contract execution to 1625 Northport Drive, Madison, Wisconsin 53704, with packaging designed to pass through doorways with 42-inch clear openings. The City reserves the right to award to the responsive and responsible bidder whose bid is most advantageous, considering factors including cost, quality, compatibility, warranty, delivery capability, and past performance.
Bidders must submit pricing using the provided Form A: Price Proposal, which requires unit pricing and days to delivery after receipt of order. All quotations must comply with City of Madison Standard Terms and Conditions for products and equipment. Vendors offering substitute items must provide manufacturer details, model numbers, specifications, and product literature for City evaluation. A manufacturer warranty of at least two years from delivery date is required, covering failures in materials and workmanship excluding finish damage and deliberate destruction or vandalism. The City of Madison has adopted a local vendor preference purchasing policy that grants a scoring preference to local suppliers registered as of the bid due date. Quotations may be submitted via email to bids@cityofmadison.com, by mail to Purchasing Services at City-County Building Room 407, or by fax to (608) 266-5948. Bids are binding for 90 days following the due date, and bidders must accept orders for all or partial quantities of items priced.
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Rev. 07/28/2016-RFQ 4932.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4932-0-2020-BG
For: Metal Camp Bunk Beds
Released Date: Friday, October 23, 2020
Due Date: Friday, November 6, 2020 @ 2:00 PM CST
City Agency: Engineering
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Purchasing Services
City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.
Madison, WI 53703 Attn: 4932-0-2020-BG
Fax Quotation to: (608) 266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Delivered Prices Only
• Prices quoted must include shipping charges, FOB Madison.
• Prices quoted must include a unit price. For this RFQ, a unit shall be considered a single bunk bed assembly, 2 mattresses, and the associated accessories.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 4932-0-2020-BG
RFQ 4932.doc Page 2
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Brent Pauba City of Madison Engineering
(608) 520-9038 bpauba@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brittany Garcia City of Madison Purchasing Services
(608) 243-0529 bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP
RFQ 4932.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
1. PART 1 – GENERAL
a. PREINSTALLATION MEETING
i. Pre delivery teleconference to coordinate day-of delivery procedure
b. ACTION SUBMITTALS FOR QUOTE
i. Product literature, including color options for bunk and mattress
ii. Assembly manual
iii. Confirmation that bunk unit can convert to (2) single bed units
iv. Product schedule, including Manufacturer, Model #, Quantity, and Description v.
c. DELIVERY STORAGE AND HANDLING
i. Delivery address: 1625 Northport Dr, Madison, WI 53704
ii. Vendor to be able to provide delivery within 4 weeks of an executed contract
iii. Delivery date: to be determined by City upon execution of contract.
iv. Delivery timeframe: to be determined by City upon execution of contract
v. Product to be packaged to allow transport into a space through doors no larger than 42” clear.
vi. Delivery unloading: Deliver to the address above. Delivery service will unload products from truck. The City of Madison then will transport product to the building
vii. Communication
1. Vendor to notify City of delivery details 48 hours prior to delivery.
2. Vendor to notify City of packing details, such as: skid size, estimated skid weight, and quantity of skids
viii. Delivery to be completed fully within the date/time specified above
d. COORDINATION
i. See PREINSTALLATION MEETING for more information
ii. See DELIVERY STOAGE AND HANDLING for more information
iii. Vendor is expected to regularly communicate with the City on day-of delivery
e. WARRANTY
i. Special Warranty: Manufacturer agrees to repair or replace components of metal bunks that fail in materials or workmanship, excluding finish, within specified warranty period.
ii. Failures include, but are not limited to, the following:
1. Structural failures.
iii. Damage from deliberate destruction and vandalism is excluded.
iv. Warranty Period for Metal Bunks: At minimum, two years from date of delivery.
2. PART 2 – PRODUCTS
a. PERFORMANCE REQUIREMENTS
i. BUNK
1. Length: 80”
2. Width: 30”
3. Height: 65”
4. Sleeping Surface: steel spring OR solid metal
5. Steel construction with powder coat finish. Each sleep surface rated to a minimum of 350 pounds. All assembly connections to be bolted
6. Bunk unit shall convert to (2) single bed units http://www.cityofmadison.com/business/localPurchasing
RFQ 4932.doc Page 4
7. See ACCESSORIES for information on guardrail and ladder requirements
ii. MATTRESS
1. Mattress dimensions shall adhere to quoted bunk sleeping surface dimensions
2. Fabric shall be fluid proof with inverted-seams and vinyl based.
3. Core: Steel innerspring core. Core to be compliant with CPSC 16, CFR
1633, and CFR 1632 flammability standards
iii. ACCESSORIES
1. Guard rails: Guard rails to provide substantial coverage around upper bunk. Guardrails to be constructed of steel with a powder coat finish. All assembly connections to be bolted.
2. Ladder: Ladder to provide access to upper bunk. Ladder to be constructed of steel with a powder coat finish. All assembly connections to be bolted.
b. QUANTITY
i. BUNK: 82
ii. MATTRESS: 164
iii. ACCESSORIES: Quantity to adequately provide for the bunk quantity above
Rev. 07/28/2016-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 4932-0-2020-BG Metal Camp Bunk Beds This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Item Quantity Description Unit Price Extended
Price
1. 82 bunk beds Metal camp bunk beds in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
ARO: After Receipt of Order
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 4932-0-2020-BG Metal Camp Bunk Beds This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| RFQ 4932 |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 4932-0-2020-BG Metal Camp Bunk Beds |
| FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 4932-0-2020-BG Metal Camp Bunk Beds |
| BIDDER Information |
| Local Vendor Status |
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