Meta Quest 3S Goggles and Related Software

The West Virginia School for Diversion and Transition, operating under the West Virginia Department of Education, is requesting quotes for a one-time purchase of Meta Quest 3S virtual reality goggles and related software for its Career and Technical Education program under ARFQ EDD2700000002, with bids due September 22, 2026, at 2:00 p.m. Attendance at a mandatory pre-bid meeting on September 18, 2026, at 11:00 a.m. is required; failure to attend results in bid disqualification.

The scope comprises five Meta Quest 3S goggles (or equal alternative) meeting specified technical requirements including Snapdragon XR2 Gen 2 processor, minimum 8 GB RAM, 128 GB storage, and 1800×1900 resolution per eye; ManageXR MDM Meta-approved software with a five-year license; one instance of in-person professional learning for up to 20 participants; All Access Content Transfer with five-year access; and Transfer Trek Career Exploration with five-year access. All equipment must be new, meet minimum classroom-safety standards, and be delivered to the Wood County Youth Reporting Center at 2507 9th Avenue, Parkersburg, West Virginia, within 15 calendar days of purchase order receipt under FOB Destination terms. Vendors must include all shipping, delivery, and handling fees in unit pricing; separate charges will not be reimbursed.

All offers are subject to standard West Virginia State Board of Education terms and conditions. Vendors must be registered with the West Virginia Purchasing Division and in full compliance to conduct business with the state at bid submission. Pricing must remain firm for the contract life. Commercial General Liability insurance of $1 million per occurrence is required prior to award. Funds must be fully encumbered by September 29, 2026. Contract award will be made to the vendor submitting the lowest total bid amount meeting all specifications. Addendum No. 01 was issued on September 18, 2026; vendors must acknowledge receipt of all addenda to avoid disqualification.