Specs VR Googles.docx

REQUEST FOR QUOTATION

META QUEST GOGGLES AND RELATED SOFTWARE FOR CTE PROGRAM

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia School for Diversion and Transition (WVSDT) is soliciting bids for the one-time purchase of VR Googles for the CTE program to be used in the classroom. WVSDT is seeking bids for all commodities listed under this solicitation. Equipment will be used in a classroom setting. All commodities must meet minimum safety standards for classroom use. Items will be shipped to the Agency at Wood County YRC 2507 9th Ave, Parkersburg, WV 26101.

1.1 Solicitation is time sensitive. Vendor must be registered and in full compliance to do business with the State of West Virginia at the time of placing their bid. Funds must be fully encumbered by close of business on September 29, 2026.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Item” means accessible, adjustable, movable student desks with storage as more fully described by these specifications.

2.2 “Pricing Section” means the schedule of prices, estimated order quantity, and totals contained in wvOASIS or Exhibit A Pricing Page used to evaluate the Solicitation responses.

2.3 “Solicitation” means the official notice of an opportunity to supply the WVSDT with goods or services that is published by the Agency

3. GENERAL REQUIREMENTS:

3.1 Contract Items and Mandatory Requirements: Vendor shall provide WVSDT with the Contract Items listed below. Contract Items must meet or exceed the mandatory requirements as shown below.

3.1.1 Meta Quest 3S, or equal

3.1.1.1 Processor Snapdragon XR2 Gen 2, or equal

3.1.1.2 Minimum 8 GB RAM

3.1.1.3 Minimum 128 GB internal storage

3.1.1.4 Android based operating system

3.1.1.5 Must be a single fast-switch LCD, minimum 1800x1900 resolution per eye

3.1.1.6 Minimum 770 PPI Pixel density

3.1.1.7 Minimum 72 Hz Refresh rate

3.1.1.8 Minimum 100 nits peak brightness

3.1.1.9 Minimum 85 degree horizontal/ 85 degree vertical field of view

3.1.1.10 Must include intergraded speakers and mic

3.1.1.11 Must include controllers, wrist straps, charging cable, power adapter, glasses spacer

3.1.2 ManageXR MDM Meta approved - 5 years

3.1.2.1 ManageXR mobile device management solution for VR devices, providing full control over deployment, content distribution, and security.

3.1.3 In Person Professional Learning

3.1.3.1 Transfr In Person Professional Learning - Transfr staff delivers on-site, in person, professional learning for up to 20 participants and up to 6 hours.

3.1.4 All Access Content Transfer - 5 years

3.1.4.1 Transfr All Access Content - Skills training VR simulations that include over 300 immersive, hands-on simulations that build workforce skills in the following careers: Automotive; Aviation Maintenance; Construction; Deisel Tech; Electrical Construction; Healthcare; Hospitality & Tourism; Manufacturing.

3.1.5 Transfr Trek Career Exploration -5 years

3.1.5.1 Transfr Trek: Career Exploration - Career awareness, experience, and planning VR simulations that allow participants to experience various careers based on their interests and build a personal career pathway.

3.2 All equipment must be new. No used or refurbished equipment will be considered. Any Item bid or received that does not meet the mandatory specifications will be disqualified or returned at no cost to the agency.

3.3 Alternate “or Equal” Submission

3.3.1 In the event the vendor submits an alternative solution; the vendor should include alternative brand part or identification numbers with their bid.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide the WVSDT with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest price per item as shown on the Pricing Pages.

4.2 Pricing Section: Vendor should complete the Pricing Section by entering the Unit Price of the commodity line item and multiplying by the estimated quantity to provide an extended price. Bids will be evaluated based on Total Bid Amount. Vendor should complete the Pricing Section in full as failure to complete the Pricing Section in its entirety may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Contract Items within 15 calendar days after receiving Purchase order. Occasionally, WVSDT may request expedited orders to be delivered in less than 15 calendar days. Contract Items must be delivered to Agency at Wood Couty YRC 2507 9th Ave, Parkersburg, WV 26101, FOB Destination.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

3.1 Delivery Payment/Risk of Loss: Standard order delivery shall be F.O.B. destination to the Agency’s location. Vendor shall include the cost of standard order delivery charges in its bid pricing and is not permitted to charge the Agency separately for such delivery. The Agency will pay delivery charges on all expedited orders if Vendor invoices those delivery costs as a separate charge with the original freight bill attached to the invoice.

6.3 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

6.4 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7. VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this Contract.

7.2.3 Any other remedies available in law or equity.

8. MISCELLANEOUS:

8.1 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: ____________________________

Telephone Number: ___________________________

Email Address: _______________________________ Revised 10/27/2014