Medical Supplies

The West Virginia Division of Purchases is requesting quotes for medical supplies to support West Virginia Veterans Home in Barboursville, with quotes due October 26, 2026. The solicitation is issued as an Abbreviated Request for Quote (ARFQ) on behalf of the facility and establishes an open-end contract vehicle.

The scope encompasses 32 categories of medical supplies including syringes (1 mL, 1/2 mL, 3 cc), examination gloves in multiple sizes and materials (natural rubber latex and latex-free nitril butadiene rubber), oral supplements, gauze products, lancets, glucose test strips, alcohol prep pads, surgical and N95 masks, medical tape, antiseptic wipes, probe covers, sterile pads, adhesive dressings, compression packs, wound care products, topical creams, oxygen equipment, and miscellaneous items such as medicine cups and cotton applicators. Each product category requires detailed specifications addressing material composition, dimensions, sterility, FDA compliance, and performance standards. Estimated annual usage quantities range from 6 units (wound cleanser) to 50,000 units (medicine cups). Contract award is based on lowest overall total cost meeting required specifications.

Standard order delivery must occur within five working days at vendor expense with F.O.B. destination pricing included in bid pricing; emergency orders require one-day delivery. Vendors must maintain sufficient inventory, designate a primary contract manager available during normal business hours, and provide quarterly reports and annual summaries. Returns of unacceptable items are at vendor expense with no restocking charges; items returned due to agency error incur restocking fees not to exceed 5 percent of invoiced value. The contract may be funded in whole or in part by federal funds, subjecting vendors to compliance provisions for federally funded procurements including competitive standards, conflict-of-interest disclosures, recipient responsibility verification, and audit and inspection requirements.