Medical Supplies RFQ (1).docx

REQUEST FOR QUOTATION

[Medical Supplies]

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of WV Veterans Home, located at 512 Water St., Barboursville, WV 25504, to establish an open-end contract for medical supplies.

THIS PROCUREMENT MAY BE FUNDED IN WHOLE OR PART BY FEDERAL FUNDS. PLEASE SEE ATTACHMENT 1: PROVISIONS FOR FEDERALLY FUNDED PROCUREMENTS.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Item” or “Contract Items” means the list of items identified in Section 3.1 below and on the Pricing Pages.

2.2 “Pricing Pages” means the schedule of prices, estimated order quantity, and totals contained in wvOASIS or attached hereto as Exhibit A, and used to evaluate the Solicitation responses.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.

2.4 “FDA” means the Food and Drug Administration.

2.5 “ASTM D3578” means the official ASTM International standard specification that defines the quality, physical dimensions, and performance requirements for single-use natural rubber latex examination gloves.

2.6 ASTM F2100” means the official ASTM International standard specification that defines the performance requirements, test methods, and ratings for materials used in medical face masks.

2.7 “NIOSH” means the National Institute for Occupational Safety and Health which is a United States federal agency that researches and recommends ways to prevent work-related injuries, illnesses, and deaths.

2.8 “ANSI/ISEA Z308” means the American National Standard set by the American National Standards Institute and the International Safety Equipment Association that sets the minimum performance requirements and contents for workplace first aid kits and their supplies.

2.9 “CDC” means the Centers for Disease Control and Prevention which is the national public health agency of the United States.

2.10 “OSHA” means the Occupational Safety and Health Administration which is a federal agency of the United States Department of Labor.

2.11 “PVC” means polyvinyl chloride, a widely used synthetic plastic resin.

2.12 “DEHP” means di(2-ethylhexyl) phthalate, a synthetic chemical added to plastics to make them soft and flexible.

2.13 “USP” means the United States Pharmacopeia which sets the strict purity, quality, and identity standards of a substance.

3. GENERAL REQUIREMENTS:

3.1 Contract Items and Mandatory Requirements: Vendor shall provide Agency with the Contract Items listed below on an open-end and continuing basis. Contract Items must meet or exceed the mandatory requirements as shown below.

3.1.1 Syringes

3.1.1.1 Syringes must be 1 mL volume, safety, 29 gauge, and ½” length.

3.1.1.2 Syringes must be ½ mL volume, safety, 29 gauge, and ½” length.

3.1.1.3 Syringes must be 3cc, 23 gauge, safety, and 1” length.

3.1.1.4 Syringes must be made of a medical grade polypropylene barrel and stainless steel needle.

3.1.1.5 Syringes must be single use disposable and sterile.

3.1.1.6 Syringes must be latex free.

3.1.2 Gloves

3.1.2.1 Gloves must be natural rubber latex, powder free, and 5.0 mil thick at the fingertips.

3.1.2.2 Gloves must be available in sizes small, medium, large, and extra large.

3.1.2.3 Gloves must be FDA compliant and meet ASTM D3578 standards for barrier protection and quality.

3.1.2.4 Gloves must be nitrile butadiene rubber, latex free, powder-free, and 5.0 mil thick at the fingertips.

3.1.3 Oral Supplements

3.1.3.1 Oral supplements must include mandatory FDA labeling.

3.1.3.2 Oral supplements must be ready to use, 8 ounces, and 350 calories.

3.1.3.3 Oral supplements must be chocolate, strawberry, and vanilla flavored.

3.1.3.4 Oral supplements must be glucose and non-glucose specific.

3.1.4 Gauze

3.1.4.1 Gauze must be non-sterile and latex free.

3.1.4.2 Gauze must be 2”x2” and 4”x4” sponges.

3.1.5 Lancets

3.1.5.1 Lancets must be 28 gauge, 1.8mm, sterile, single-use, and safety.

3.1.6 Glucose Test Strips

3.1.6.1 Glucose test strips must be Assure Platinum Test Strips or equal to. Glucose test strips must be designed for use with the Assure Platinum Meter.

3.1.6.2 Glucose test strips must require a 0.5 microliter blood sample.

3.1.6.3 Glucose test strips must have an open bottle shelf life of 3 months from the date of opening.

3.1.7 Alcohol Prep Pads

3.1.7.1 Alcohol prep pads must be 1.2” x 2.6” unfolded.

3.1.7.2 Alcohol prep pads must have a composition of 70% Isopropyl Alcohol and 30% Purified Water.

3.1.7.3 Alcohol prep pads must be made of a 2 ply soft, tear resistant, non-woven gauze.

3.1.7.4 Alcohol prep pads must be individually wrapped in airtight foil packets.

3.1.7.5 Alcohol prep pads must be latex free.

3.1.8 Non-Woven Sterile Gauze Pads

3.1.8.1 Non-Woven Sterile Gauze Pads must be 2”x 2” and 4” x 4”.

3.1.8.2 Non-Woven Sterile Gauze Pads must be a rayon and polyester blend for high absorbency and low linting.

3.1.8.3 Non-Woven Sterile Gauze Pads must be sterile and latex free.

3.1.9 Gauze Bandage Roll

3.1.9.1 Gauze Bandage Roll must be 4.5” x 4.1yd.

3.1.9.2 Gauze Bandage Roll must be 6 ply woven cotton with finished edges.

3.1.9.3 Gauze Bandage Roll must be latex free and sterile.

3.1.10 Sterile Conforming Stretch Gauze Bandage

3.1.10.1 Sterile Conforming Stretch Gauze Bandage must be 1 ply roll measuring 3”x75” and 4”x75” with finished edges.

3.1.10.2 Sterile Conforming Stretch Gauze Bandage must be rayon and polyester blend or 100% cotton.

3.1.10.3 Sterile Conforming Stretch Gauze Bandage must be sterile and latex free.

3.1.11 Self Adhesive Bandage Wrap

3.1.11.1 Self Adhesive Bandage Wrap must be 4” x 6yd and 2” x 5yd.

3.1.11.2 Self Adhesive Bandage Wrap must be a porous non-woven blend with elastic fibers.

3.1.11.3 Self Adhesive Bandage Wrap must be sweat resistant and breathable.

3.1.12 Elastic Bandage Wrap

3.1.12.1 Elastic Bandage Wrap must be 3”x 5yd and 6” x 5yd.

3.1.12.2 Elastic Bandage Wrap must contain a hook and loop (velcro) closure.

3.1.12.3 Elastic Bandage Wrap must be a cotton and elastic blend and latex free.

3.1.12.4 Elastic Bandage Wrap must be reusable and washable.

3.1.13 Surgical Masks

3.1.13.1 Surgical Masks must meet ASTM F2100 standards.

3.1.13.2 Surgical Masks must be multi-layer non-woven fabric.

3.1.13.3 Surgical Masks must be loose fitting with elastic ear loops or head ties and a flexible nose wire.

3.1.14 N95 Masks

3.1.14.1 N95 Masks must be NIOSH approved.

3.1.14.2 N95 Masks must have a minimum 95% filtration.

3.1.14.3 N95 Masks must have a tight fitting facial seal, dual headbands, and a malleable nose clip.

3.1.15 Medical Plastic Tape

3.1.15.1 Medical Plastic Tape must be transparent polyethylene or plastic film backing with a pressure sensitive, hypoallergenic acrylic adhesive.

3.1.15.2 Medical Plastic Tape must be latex free, water resistant, porous, and breathable.

3.1.16 Medical Paper Tape

3.1.16.1 Medical Paper Tape must be non-woven rayon/paper backing with hypoallergenic, pressure sensitive acrylic adhesive.

3.1.16.2 Medical Paper Tape must be latex free.

3.1.17 Antiseptic Wipes

3.1.17.1 Antiseptic wipes must be benzalkonium chloride and 5”x7” or 4 ¾” x 7 ¾”.

3.1.17.2 Antiseptic wipes must be individually wrapped, foil packed, and single use.

3.1.17.3 Antiseptic wipes must meet ANSI/ISEA Z308 first aid standards and CDC and OSHA guidelines.

3.1.18 SmarTemp Probe Covers

3.1.18.1 SmarTemp Probe Covers must be compatible with SmarTemp temperature probes.

3.1.18.2 SmarTemp Probe Covers must be plastic and latex free.

3.1.19 Non Adherent Sterile Pads

3.1.19.1 Non Adherent Sterile Pads must be 2”x 2” and 4”x 4”.

3.1.19.2 Non Adherent Sterile Pads must be sterile and latex free.

3.1.19.3 Non Adherent Sterile Pads must be individually wrapped.

3.1.19.4 Non Adherent Sterile Pads must be 100% cotton or non-woven rayon/polyester blend with an absorbent cellulose inner layer.

3.1.20 Sterile Adhesive Island Dressings

3.1.20.1 Sterile Adhesive Island Dressings must be 4”x4”, 6”x6”, and 4”x10”.

3.1.20.2 Sterile Adhesive Island Dressings must be sterile and latex free.

3.1.20.3 Sterile Adhesive Island Dressings must be polypropylene/rayon or cotton absorbent pad with an acrylic based adhesive.

3.1.20.4 Sterile Adhesive Island Dressings must have a breathable non-woven or film backing with an adhesive border.

3.1.20.5 Sterile Adhesive Island Dressings must be water-resistant or waterproof.

3.1.21 Cold/Hot Compress Packs

3.1.21.1 Cold/Hot Compress Packs must be reusable.

3.1.21.2 Cold/Hot Compress Packs must be made of a non-toxic aqueous gel, organic grains, or clay.

3.1.21.3 Cold/Hot Compress Packs must have an exterior casing made of puncture resistant PVC, nylon, or soft-touch fabric.

3.1.21.4 Cold/Hot Compress Packs must hold hot or cold levels for a minimum or 15 minutes per application.

3.1.22 Sodium Chloride 0.9% Irrigation Solution

3.1.22.1 Sodium Chloride 0.9% Irrigation Solution must be 0.9g of Sodium Chloride USP per 100 ml.

3.1.22.2 Sodium Chloride 0.9% Irrigation Solution must have a pH level of 4.5 to 7.0, a sodium concentration of 154 mEq per liter, and a chloride concentration of 154 mEq per liter.

3.1.23 Medical Wound Cleanser

3.1.23.1 Medical Wound Cleanser must be a liquid spray, surfactant-based or sterile normal saline (0.9% sodium chloride).

3.1.23.2 Medical Wound Cleanser must be non-cytotoxic to prevent cellular/tissue damage.

3.1.23.3 Medical Wound Cleanser must be a no-rinse formula.

3.1.23.4 Medical Wound Cleanser must have an adjustable spray nozzle with a mechanical pressure between 4 to 15 PSI (pounds per square inch).

3.1.23.5 Medical Wound Cleanser must come in an 8 oz and 16 oz spray bottle.

3.1.24 Burn Cream

3.1.24.1 Burn Cream must contain 0.5% Lidocaine HCI for pain relief and 0.13% Benzalkonium Chloride for antiseptic infection protection.

3.1.24.2 Burn Cream must be a water based white cream or gel and come in a 0.9 grams per single use foil packet.

3.1.25 Antibacterial Cream

3.1.25.1 Antibacterial Cream must contain 400 units of Bacitracin Zinc, 3.5 mg of Neomycin Sulfate, and 5,000 units of Polymyxin B Sulfate per 1 gram.

3.1.26 Bee Sting Cream

3.1.26.1 Bee Sting Cream must contain Hydrocortisone, Benzocaine, or Diphenhydramine HCI.

3.1.26.2 Bee Sting Cream must come in 0.5 oz to 1 oz tubes, one time use foil packets, or disposable swabs.

3.1.27 Bandaids

3.1.27.1 Bandaids must come in ¾”x3” and 2”x4”.

3.1.27.2 Bandaids must have a non-stick/non-adherent center pad.

3.1.27.3 Bandaids must be individually wrapped and sterile.

3.1.27.4 Bandaids must be made of plastic, vinyl, or polyethylene.

3.1.27.5 Bandaids must be ventilated, water resistant, and latex free.

3.1.28 Assure high/normal control solution

3.1.28.1 Assure high/normal control solution must be compatible with Assure Platinum, Assure 4, and Glucocard Vital.

3.1.28.2 Assure high/normal control solution must come in 2.5 ml per bottle.

3.1.28.3 Assure high/normal control solution bottles must be clearly marked for Normal and High.

3.1.29 O2 Tubing

3.1.29.1 O2 Tubing must be a medical grade PVC or clear vinyl and be lightweight, flexible, and resistant to memory coiling.

3.1.29.2 O2 Tubing must be latex free and DEHP free with standard tapered connector ends.

3.1.29.3 O2 Tubing must have a 3 channel (star lumen) design that keeps the internal passage open if bent to prevent flow blockage.

3.1.29.4 O2 Tubing must be 3/16 in inner diameter, 0.23 inch outer diameter and come in lengths of 7 feet up to 50 feet.

3.1.30 Oxygen Masks

3.1.30.1 Oxygen Masks must have a minimum flow rate of 6 to 10L/minute.

3.1.30.2 Oxygen Masks must have an oxygen concentration of 28% to 50%.

3.1.30.3 Oxygen Masks must have open side holes for room air exchange.

3.1.31 Cotton Tipped Applicators

3.1.31.1 Cotton Tipped Applicators must be a standard 6 inch smooth, splinter-free wooden shaft with a 100% pure, USP grade, highly absorbent cotton tip.

3.1.31.2 Cotton Tipped Applicators must be latex free.

3.1.32 Medicine Cups

3.1.32.1 Medicine Cups must come in various sizes from 1oz up to 7oz.

3.1.32.2 Medicine Cups must be plastic, disposable, single use cups.

3.1.32.3 Medicine Cups must be clearly labeled in multiple units including milliliters, cubic centimeters, fluid ounces, tablespoons, teaspoons, and drams.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price on all Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

4.2 Pricing Pages: Vendor should complete the Pricing Pages by including the price of each item and totaling the prices of all items for an overall total bid. Vendor should complete the Pricing Pages in their entirety as failure to do so may result in Vendor’s bids being disqualified.

The Pricing Pages contain a list of the Contract Items and estimated purchase volume. The estimated purchase volume for each item represents the approximate volume of anticipated purchases only. No future use of the Contract or any individual item is guaranteed or implied.

Vendor should electronically enter the information into the Pricing Pages through wvOASIS, if available, or as an electronic document. In most cases, the Vendor can request an electronic copy of the Pricing Pages for bid purposes by sending an email request to the following address: morgan.sheets@wv.gov.

5. ORDERING AND PAYMENT:

5.1 Ordering: Vendor shall accept orders through wvOASIS, regular mail, facsimile, e-mail, or any other written form of communication. Vendor may, but is not required to, accept on-line orders through a secure internet ordering portal/website. If Vendor has the ability to accept on-line orders, it should include in its response a brief description of how Agencies may utilize the on-line ordering system. Vendor shall ensure that its on-line ordering system is properly secured prior to processing Agency orders on-line.

5.2 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Delivery Time: Vendor shall deliver standard orders within five (5) working days after orders are received. Vendor shall deliver emergency orders within one (1) working day(s) after orders are received. Vendor shall ship all orders in accordance with the above schedule and shall not hold orders until a minimum delivery quantity is met.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if orders will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the delayed order, and/or obtaining the items ordered from a third party.

Any Agency seeking to obtain items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Standard order delivery shall be F.O.B. destination to the Agency’s location. Vendor shall include the cost of standard order delivery charges in its bid pricing/discount and is not permitted to charge the Agency separately for such delivery. The Agency will pay delivery charges on all emergency orders provided that Vendor invoices those delivery costs as a separate charge with the original freight bill attached to the invoice.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7. VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this Contract.

7.2.3 Any other remedies available in law or equity.

8. MISCELLANEOUS:

8.1 No Substitutions: Vendor shall supply only Contract Items submitted in response to the Solicitation unless a contract modification is approved in accordance with the provisions contained in this Contract.

8.2 Vendor Supply: Vendor must carry sufficient inventory of the Contract Items being offered to fulfill its obligations under this Contract. By signing its bid, Vendor certifies that it can supply the Contract Items contained in its bid response.

8.3 Reports: Vendor shall provide quarterly reports and annual summaries to the Agency showing the Agency’s items purchased, quantities of items purchased, and total dollar value of the items purchased. Vendor shall also provide reports, upon request, showing the items purchased during the term of this Contract, the quantity purchased for each of those items, and the total value of purchases for each of those items. Failure to supply such reports may be grounds for cancellation of this Contract.

8.4 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: ______________________ Telephone Number: ________________________ Fax Number: ______________________________ Email Address: ____________________________

Revised 10/27/2014