IFB931Y22708155_Jan_20_25_solicitation_doc.pdf

Solicitation Number: IFB931Y22708155

Medical File Folders for Missouri Department of Corrections

Invitation for Bid (IFB)

DOC - Dept of Corrections

November 23, 2021 - December 23, 2021

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General Header Information

IFB931Y22708155

No. IFB931Y22708155 Title: Medical File Folders for Missouri Department of Corrections Start Date: November 23, 2021 at 2:00:00 PM CST End Date: December 23, 2021 at 2:00:00 PM CST Vendor Q&A Start Date:

Vendor Q&A End Date:

Estimated Total Value:

Who can respond to this bid? : All Vendors Description: This document is referred to as an Invitation for Bid (IFB) and constitutes a request for sealed bids from prospective vendors for the purchase of medical file folders and dividers for various Missouri Department of Corrections’ correctional facilities located throughout the State of Missouri in accordance with the requirements and provisions stated herein.

Delivery Terms: Free On Board Destination Delivery Notes: Reference Attachment 1, Potential Delivery Locations on page 43 of the attached IFB for additional details.

Payment Terms: Net 45 Days Payment Notes: Itemized invoice shall be emailed to DOC.Payables@doc.mo.gov or mailed to:

Attn: Accounts Payable Missouri Department of Corrections PO Box 236 Jefferson City, MO 65102 Reference section 2.6 of IFB for additional info.

Contact Information: DOC - Dept of Corrections Steven Beeson 2729 Plaza Drive Jefferson City MO, 65109 United States Tel: 573-526-6590 Fax:

steven.beeson@doc.mo.gov

Contact Details: If you have any questions, please contact:

Steven Beeson 2729 Plaza Drive Jefferson City MO, 65109 United States Tel: 573-526-6590 Fax:

steven.beeson@doc.mo.gov

Selected Categories:

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Header Custom Fields:

IFB931Y22708155

NOTICE

Vendor Responsibility

The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

The State of Missouri's Privacy Policy can be accessed here.

VENDOR'S INSTRUCTIONS

Submission of Bids Vendors should be aware there are EXHIBITS attached to the documentation of the attached IFB.

Vendors should complete and sign EXHIBIT A, Pricing Page and any others of EXHIBITS B through F that apply. If an EXHIBIT does not apply, the Bidder should indicate such on the

EXHIBIT and return it with their bid.

http://www.mo.gov/privacy-policy/

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Solicitation Requirements:

This bid has no questions defined.

IFB931Y22708155

REQUIREMENTS

Accessing the Official Solicitation:

To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a sealed hard copy to the Missouri Department of Corrections, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.

Bid Submission Bids may be submitted electronically through MissouriBUYS only or a hard-copy bid may be submitted. Hard-copy bids must be SEALED and be delivered to the Missouri Department of

Corrections, Purchasing Section, 2729 Plaza Drive, Jefferson City, MO 65109, or P.O. Box

236, Jefferson City, Missouri 65102. The bidder should clearly identify the IFB number on the lower right or left-handed corner of the container in which the bid is submitted to the Department.

This number is essential for identification purposes.

ATTACHMENT INSTRUCTIONS

Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed

RFP/IFB exhibits (e.g., Exhibit A through Exhibit ? ) including Pricing Pages.

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Documents:

IFB931Y22708155.pdf

IFB931Y22708155 Addendum 001.pdf

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Item Specifications

No. Item Alternative Supplier Part No Mfr.

Name

Mfr. No Del

Date

Unit Unit Bid Qty. Total

1 Folder Kit each 15,000.0

Additional Item Fields

1. First Renewal Period Cost(required):

2. Second Renewal Period Cost(required):

Item Specification for Folder Kit

Description: Medical File Folders with Dividers Folders shall feature a top and end tab classifile folder using type III pressboard (standard green). Overall description and dimensions are as follows: 10” high overall with 9-1/2” drop front panel. 12” wide overall with 11-3/8” wide front panel and 5/8” wide undercut end tab. Classifile to have a 3” Tyvek gusset expansion. Classifile to have two (2) Kraft inner dividers with h-clip 1” fasteners. Classifile to have two (2) heat bonded 2” fasteners in position #1 and #3 (See Attachment 2 for fastener positioning). Folder shall contain

10-20% post-consumer content.

Allow Vendor to Enter Negative Value : No

Exclude Line Item from Bid Total : No

2 Dividers set 9,000.00

Additional Item Fields

1. First Renewal Period Cost(required):

2. Second Renewal Period Cost(required):

Item Specification for Dividers

Description: Inner Dividers for Medical File Folders Dividers shall be used in a letter sized top and end tab classifile. Set of fourteen (14) dividers. Overall description and dimensions are as follows: Each divider shall be 11” high by 9” wide overall with a ½” tab. Each divider shall have a 1-1/2” (+/-1/8”) mylar-coated white tab with special printing on both sides in black ink, as follows:

Tab Position____Wording 1 PRIOR 2 RCA/ICA 3 PREA 4 DIAG 5 DETAINERS/LEGAL 6 PROGRAMS(EDUCATION) 7 PAROLE 8 ENEMIES/PC 9 SUBSTANCE ABUSE 10 TAP 11 VISITING/FAMILY 12

WORK ASSIGNMENTS 13 CORRESPONDENCE 14 CDV/ESCAPE Each divider shall have two (2) holes punched at the top 5/16” diameter centered. Each divider shall have a clear mylar reinforcement strip along the top 8-1/2” wide edge. Each set of fourteen dividers shall be collated in the order shown above and packaged within the box or packaging container in the same order.

Divider shall contain 30% post-consumer content.

3 File Folders each 15,000.0

Additional Item Fields

1. First Renewal Period Cost(required):

2. Second Renewal Period Cost(required):

Item Specification for File Folders

Description: C/S Code: 44122011 File Folders Folders: • Four (4) part, 11 pt. Manilla 14 pt. • 1/3 cut with a tab on the long and short edge • Reinforced Top • Outside Left: 9” W x 11-3/4” H • Outside

Right: 9-1/2” W x 11-3/4” H • Two Inside Separators: Prior to gluing: 9-1/2” W x 11-3/4” H; After attachment: 8-1/2” W x 11-1/2” H • Standard metal two-hole prongs shall be fastened to the inside top of the outside left and the inside top of the outside right and both sides of the inside separator. Dividers: • Set of 3 indexes • 11 pt. Manilla • 2 holes punched 2-3/4” centered • 1/3 cut tabs – assorted positions • Tabs printed on both sides in black ink Tab 1: Record Notice Tab 2: Active Detainers Tab 3: Inactive Detainers • Dividers inserted in folders, not installed • No over/under

Vendor should state the following: Brand: ________________________________________ Stock/Model No.: ________________________________ Folders per Box:

________________________________ Dividers per Box: _______________________________

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