Medic 4 Furniture Bid

The City of Pittsburgh's Office of Management and Budget, acting on behalf of the Department of Public Works, Architecture Division, is seeking qualified vendors to procure, store, deliver, and install furniture for the new Medic 4 paramedic station located in Pittsburgh's Northside neighborhood. The procurement, identified as RFQ #2025-RFQ-104, specifically requires the purchase of six furniture items, including two desks (60" and 48" widths), a wall-mounted shelf, a lateral filing cabinet, three task chairs, and four counter stools. All furniture must meet precise specifications, including specific dimensions, manufacturer requirements (HON and Global), and color/finish guidelines. The bid was released on April 2, 2025, with responses due by April 28, 2025, at 3:00 pm, and vendors must first sign a Non-Disclosure Agreement to access detailed furniture specifications. Vendors are required to submit line-item costs for furniture purchase, delivery, and installation, with potential short-term storage capabilities. The project has an expected installation date of June 16, 2025, with substantial completion scheduled for July 28, 2025.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must complete a vendor registration form, provide a W-9, and agree to the City's standard terms and conditions. The contract represents a one-time purchase with a maximum budget of $30,000, and payment terms are Net 45 days. Vendors must include all shipping and delivery expenses in their initial pricing, as the City will not reimburse separate shipping or handling fees. Additionally, vendors are required to provide sample finishes selected by the project architect and be prepared to potentially store furniture for a short period at no additional cost. The bid documents indicate that all furniture must comply with specific accessibility standards, such as counter stools meeting 34" ADA height island requirements. Potential bidders are advised that due to the public safety nature of the facility, confidentiality is paramount, and all shared information is subject to strict non-disclosure protocols.