Media Buying and Marketing Agency Services

The Town of Parker, Colorado is requesting proposals for media buying and marketing agency services under RFP-26-015, with proposals due September 10, 2026.

The scope encompasses media buying and marketing services to be provided by a qualified consultant under a Professional Services Agreement. The consultant must commence services upon full execution of the agreement and maintain a Town of Parker Business License throughout the contract term. Required insurance includes workers' compensation with statutory limits, commercial general liability of one million per occurrence and two million aggregate, and commercial automobile liability of one million combined single limit — evidence of coverage must be provided prior to service commencement.

Compensation is structured as a fixed agreement price not to exceed an amount to be specified, with payment based on an hourly rate schedule (Exhibit B) submitted by the consultant. Invoicing is limited to once per month and must itemize services completed with hourly breakdowns for personnel and other charges. The Town pays uncontested invoices within thirty calendar days of receipt and approval. Invoices for services performed in a prior calendar year must be submitted within forty-five days of the new year's start, or the Town assumes no liability for payment.

The initial contract term extends through a date to be specified in the executed agreement. The Town holds the sole option to renew for four additional one-year periods under identical terms and conditions through issuance of Extension Letters. Rate changes must be submitted at least sixty calendar days prior to term expiration; absent a change proposal, previous rates continue to apply. The agreement is contingent upon annual appropriation of funds and automatically terminates on January 1st of any fiscal year for which funds are not appropriated.