Mechanical Services

Mt. Hood Community College Facilities Department issued a Request for Proposals (RFP) for on-call mechanical systems repair and maintenance services, seeking a highly specialized vendor with specific manufacturer certifications. The procurement requires a certified York chiller support provider, certified McQuay Air Handler support provider, and certified Aerco boiler support provider with at least 5 years of professional experience. Proposers must demonstrate expertise in manufacturers' recommended preventive maintenance programs, Johnson Controls Metasys support, and comprehensive troubleshooting capabilities. The selected vendor must also employ LME licensed personnel capable of supporting all equipment types. The RFP evaluation criteria include pricing (weighted component), vendor approach and experience, material markup, and references, with a total of 100 available points for assessment. The proposal submission deadline was August 11, 2022, at 2:00 PM, with the contract designed to have an initial 5-year term and potential for two additional 1-year renewal periods.

The contract allows for potential utilization by other public agencies in Oregon, specifically noting Multnomah County (FIPS code 41051) as a potential secondary user. Apollo Mechanical was identified as the intended awardee after an evaluation of three total proposals, though the notice explicitly states this is not a final award and requires contract execution. The RFP does not specify explicit set-aside designations for disadvantaged businesses or specific organizational restrictions. Pricing includes fixed annual costs for cooling tower, chiller, and boiler maintenance and inspection services, along with hourly rates for on-call mechanical systems repair. While specific budget ranges were not detailed, the comprehensive nature of the services and multi-year contract structure suggests a substantial procurement value. Proposers were required to indicate potential formulas for annual price increases following the initial 5-year contract term.