Mechanical Engineering Design Services
Closed State & local contract opportunity Posted
- Solicitation number
- 269-2026-148
- State
- North Carolina
- Responses due
Opportunity facts
- Jurisdictions
- NIGP code
Opportunity details come from charlottenc.bonfirehub.com. Updated .
About this opportunity
The City of Charlotte, North Carolina, through its General Services Department, is issuing a Request for Qualifications (RFQ #269.2026.148) for as-needed mechanical engineering design services to support operations and maintenance of the city's 200+ municipal facilities. The procurement encompasses a comprehensive range of mechanical engineering design and consulting services, including HVAC system design and installation (air- or water-cooled chillers, split systems, rooftop systems, heat pumps, and geothermal systems), plumbing expertise for hot water and chilled water distribution, smaller renovation projects such as sink and water fountain additions, investigation and scoping studies of mechanical systems, energy efficiency analyses aligned with the City Sustainable Facilities Policy, load calculations, energy studies, and emergency services on short notice. Respondents must be properly registered with the North Carolina Secretary of State and maintain a valid active license from the North Carolina Board of Examiners for Engineers & Surveyors. Evaluation will be based on four weighted criteria: Qualifications, Relevant Experience, Methodology, and Approach (40%); Response to Urgent Requests and Key Staff Availability (30%); Familiarity with Local Conditions, Codes, and Practices (20%); and Acceptance of Contract Terms (10%). A non-mandatory virtual pre-submittal conference is scheduled for February 9, 2026, at 12:30 PM EST via Microsoft Teams, with questions due by February 17, 2026, at 3:00 PM EST, and Statements of Qualifications due through the City's Bonfire e-Procurement Portal no later than February 19, 2026, at 3:00 PM EST.
The City of Charlotte has established a zero percent aggregate M/W/SBE utilization goal for this procurement under the Charlotte Business Inclusion (CBI) program, and a goal waiver has been issued. However, all respondents must comply with the CBI policy requirements and track subconsultant and supplier utilization through the InclusionCLT system. Selected firms must maintain professional liability insurance of $1,000,000 per claim and $1,000,000 aggregate, comprehensive general liability of $1,000,000, workers' compensation of $100,000 per accident, and automobile liability of $1,000,000. Respondents must certify compliance with federal requirements including debarment certification, Byrd Anti-Lobbying Amendment provisions, Clean Air Act and Federal Water Pollution Control Act standards, and energy efficiency standards, with record retention requirements for three years after project closure. The City reserves the right to enter into one or more contracts and make multiple awards based on experience and qualifications, and the City will own all intellectual property rights to work products. The procurement documents do not specify an explicit budget range or award value, as this is an indefinite quantity contract with compensation based on hourly and unit rates established during contract negotiations, subject to a not-to-exceed amount to be determined.
Opportunity text
The city is responsible for the operations and maintenance of 200+ municipal facilities, structures, and assets, with a range of uses including office, warehouse, storage, parking, vehicle maintenance, communication towers, and public safety. As-needed mechanical engineering design services for maintenance or minor renovation projects span the entire facility portfolio. Typical mechanical engineering design requests may include, but are not limited to, the design/installation of new or replacement HVAC equipment associated with air- or water-cooled chillers; split, unitary, and rooftop systems; heat pumps and geothermal systems. Plumbing expertise, including distribution of hot water and chilled water, is essential for some systems across the facility portfolio. Some design needs may include smaller renovation projects such as sink and water fountain additions. Additionally, investigation and scoping studies related to mechanical systems may be requested, including the need to address comfort and/or operations. Energy efficient design is directed by the City Sustainable Facilities Policy; it is common to request alternate solutions with an emphasis on energy efficiency. Some projects may require like for like equipment change-outs, but others may require load calculations be run on facilities. Energy studies may be performed at some facilities. The Consultant may be required to provide emergency services on short notice and within a tight time schedule.
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