Meals, ready to eat (MRE), for hurricane/disaster, TC

The Palm Beach County Board of County Commissioners, Purchasing Department, issued a Request for Quotation (RFQ) on August 11, 2020, for the procurement of Meals, Ready to Eat (MRE) for hurricane and disaster relief operations. The primary deliverable consists of an estimated annual quantity of 1,200 individual MRE meals, specifically Heater Meals EX Plus #96010 or approved equivalent products, with firm fixed unit pricing required for each meal. The contract shall be issued for an initial twelve-month term or until the estimated amount is expended, at the County's discretion, with all ordering conducted on an "as needed" basis. Vendors must provide a single, firm fixed unit price per meal with no escalation clauses, and the quoted price must remain firm for ninety days from submission and throughout the initial and any subsequent contract terms. Delivery must occur within seven calendar days of receipt of a delivery order on an F.O.B. destination basis, with the vendor bearing all transportation costs, responsibility, liability, and risk in transit. Quote responses were required by August 31, 2020, at 4:00 p.m. local time, submitted via fax or email to Colleen Cardillo at the Purchasing Department. The awarded vendor shall have the option to renew for four additional twelve-month periods upon mutual written agreement, provided all original terms, conditions, and unit prices remain unchanged and the option is exercised prior to Board appropriation of funds and any suspension of the vendor.

This solicitation is federally funded and open to qualified vendors capable of meeting FEMA requirements and all applicable federal, state, and local compliance standards, including environmental and historic preservation protections and debarment and suspension certifications. No set-aside designations or specific restrictions on organization types are mentioned in the available documentation. No incumbent vendors or current contractors are identified in the procurement materials. The anticipated contract value is $15,000 during the contract term; however, the County reserves the right to increase or decrease quantities and overall contract value as necessary to meet actual requirements. Payment shall be rendered only upon the County's satisfaction and acceptance of delivered items, with all costs—including supervision, labor, equipment, materials, and transportation—included in the quoted unit price.