MD26-14 Business Database Subscription (DPS)

The State of Utah Division of Purchasing, on behalf of the Department of Public Safety, Division of Emergency Management, is conducting an Invitation for Bid (IFB) to procure a Business-to-Business Address Database subscription for logistics planning purposes. This five-year contract, anticipated to commence June 1, 2026, and conclude May 31, 2031, with annual renewals, requires a single award to the lowest cost responsive and responsible vendor. The database must provide rooftop-level geocoordinates, support industry classification through NAICS and SIC codes for granular sector filtering, and maintain a minimum 95% accuracy rate for business existence and address validity with USPS CASS certification for address standardization. The deliverables include two personnel with unlimited 24/7 access to the database, data export capabilities in CSV format compatible with Excel and ArcGIS applications, a self-service portal for bulk exports, and suppression services to prevent duplicate records. The vendor must demonstrate that its database has been established for a minimum of two years prior to proposal submission and must provide fixed pricing guaranteed for the entire five-year contract term with no escalation provisions. Bids are due April 7, 2026, and vendors must complete all yellow-highlighted line items on the mandatory cost sheet or face disqualification; any alterations to established formulas will also result in bid rejection.

The procurement documents do not identify specific set-aside designations or restrictions limiting responses to particular organization types or disadvantaged enterprises. Vendors must comply with all applicable Utah Code requirements, including anti-boycott provisions under Utah Code Annotated 63G-27, restrictions on forced labor and foreign entities under UCA 63G-6a-121, and E-verify employment verification requirements. All contractor personnel with access to secure facilities or sensitive data must undergo background checks. Vendors must maintain workers' compensation and commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $3,000,000 aggregate, with certificates of insurance submitted before contract commencement. No incumbent vendor or current contractor information is provided in the procurement documents. The cost sheet requires line-item pricing for Years 1 through 5 with a total contract value calculation in cell G16 serving as the basis for cost evaluation, though no specific budget range or award value is disclosed in the available documentation. The State reserves the right to terminate the contract for convenience with thirty days' written notice or without cause if funding changes or applicable laws materially affect contract performance.