Master Contract for Electric School Busses

The Beaverton School District in Washington County, Oregon, is conducting a Request for Proposals (RFP) for a Master Contract to procure Type C and/or Type D Electric School Buses. The procurement seeks qualified suppliers to provide electric school buses on an as-needed basis, with specific requirements including buses with a Gross Vehicle Weight Rating (GVWR) over 10,000 lbs. The District aims to replace approximately 30 diesel buses with electric buses over the next 36-48 months, though no guaranteed purchase amount is specified. Evaluation criteria will include pricing, proposed bus specifications, delivery experience and terms, and references. Key procurement dates include a proposal due date of October 7, 2022, at 2:00 PM Pacific Time, with an anticipated Notice of Intent to Award on September 9, 2022, and contract execution by September 20, 2022. The initial contract term will be effective upon execution through June 30, 2023, with options to renew for up to four additional one-year terms. Deliverables must be completed within 365 days of purchase order issuance, and firms must provide firm, fixed pricing for the initial contract term.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. However, the Notice of Intent to Award indicates that Peterson Trucks, Inc. will be awarded contracts for Type C Buses, and both Peterson Trucks, Inc. and Western Bus Sales, Inc. will be awarded contracts for Type D Buses. The District has confirmed that a dealer's license is not required for participation, and the procurement does not mandate "Buy America" compliance or require performance/payment bonds. While no specific budget range is detailed, the District has confirmed funding to purchase at least one electric bus. The contract is structured to serve the Beaverton School District primarily, with potential expansion to other school districts in Washington County. Pricing for the initial contract term must remain firm, with potential for adjusted pricing in subsequent contract renewal terms, providing flexibility for vendors and the District in managing long-term procurement needs.