MassDOT Fuel System Maintenance and Services and Fuel Tank Cleaning

The Massachusetts Department of Transportation (MassDOT) is soliciting bids for comprehensive fuel system maintenance, services, and fuel tank cleaning across approximately 65 diesel and gas fueling stations and over 20 generators statewide. The Request for Response (RFR) seeks qualified contractors capable of servicing Petro Vend System II Hybrid fueling infrastructure, with required services including inspection, maintenance, and repair of electronic and mechanical subsystems, fuel dispenser servicing, electronic monitoring system maintenance, and scheduled fuel tank cleaning. Contractors must perform tank cleaning for diesel and gasoline tanks ranging from 300 to 10,000 gallons, utilizing multi-stage filtration, water removal, surfactant cleaning, and fuel treatment processes. Key bid deadlines include December 11, 2025 for question submissions, December 17, 2025 for bid amendments, and January 13, 2026 at 2:00 PM for quote submissions through the COMMBUYS electronic system. Evaluation criteria include supplier diversity commitments, digital accessibility compliance, and comprehensive insurance coverage, with bidders required to demonstrate at least one year of relevant experience prior to the submission deadline.

The contract includes a mandatory 1 percent supplier diversity commitment, with opportunities for Supplier Diversity Office-certified diverse business enterprises including minority-owned, women-owned, veteran-owned, disability-owned, and LGBTQ-owned businesses. The contract is exclusively for MassDOT use, with only one entity currently utilizing the resulting contract. The initial contract term is five years with one optional five-year renewal, providing a maximum potential contract duration of ten years. The estimated contract value is $3.3 million, based on historical spending data from fiscal years 2021 through 2025, though no specific purchase volume is guaranteed. Contractors must maintain extensive insurance coverage, including $1,000,000 Commercial General Liability, $1,000,000 Automobile Liability, $5,000,000 Umbrella coverage, and $2,000,000 Professional Liability. Construction-related labor is limited to $50,000 per engagement, with payment bonds required for projects exceeding $25,000 in construction labor costs. Prices must remain firm for the first year, with subsequent annual adjustments permitted upon documented justification.