Marking flags, with imprint, purchase & delivery

Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ #650427/JM) for the purchase and delivery of marking flags with imprint on a term contract basis. The procurement seeks 2,500 red marking flags and 2,500 orange marking flags, each with specified imprints for the County's Traffic Division. The red flags shall display "PALM BEACH COUNTY -TRAFFIC DIVISION- BURIED SIGNAL CABLE 561-233-3900" in white text, with identical text required on the orange flags. Both flag types must meet minimum specifications of 4" wide by 4" long, be constructed of fade-resistant and waterproof material, and be permanently attached to a minimum 30" wire or metal stake. All costs, including delivery, labor, materials, and shipping, must be incorporated into a single, fixed unit price per flag submitted in two decimal places. Delivery must occur within thirty calendar days of purchase order receipt at the F.O.B. destination point, with the successful bidder assuming all transportation charges, responsibility, liability, and risk in transit. Quotation responses must be submitted by January 5, 2018 at 4:00 p.m. Palm Beach County time via fax to Buyer Jan Maney at (561) 242-6731 or via email to jmaney@pbcgov.com. The contract shall be awarded for an initial twelve-month term or until the estimated amount is expended, with an option to renew for four additional twelve-month periods under mutual written agreement. Award will be made to the lowest responsive and responsible bidder on an all-or-none basis, and bidders must submit descriptive literature, cut sheets, and manufacturer information matching the products offered, with samples provided upon request at no cost to the County.

Palm Beach County has established set-aside preferences for certified small business enterprises (SBEs) within ten percent of the lowest bid and for local or Glades businesses with permanent places of business in Palm Beach County or the Glades that were established prior to solicitation issuance. The successful bidder must comply with non-discrimination policies, criminal history record checks where applicable, and drug-free workplace certification requirements. The County reserves the right to increase or decrease quantities as necessary and will accept no minimum order requirements. No incumbent vendors or current contractor information was specified in the solicitation. While an explicit budget range was not provided, the contract value is directly dependent on the unit pricing quoted by responsive bidders for the 5,000 total flags (2,500 red and 2,500 orange) across the initial twelve-month term and potential renewal periods.