Marking flags, purchase and delivery, term contract

Palm Beach County Board of County Commissioners, Purchasing Department issued Request for Quotation #150982/CC for the purchase and delivery of custom imprinted marking flags under a term contract. The procurement seeks qualified vendors to supply 4" x 5" marking flags with 21" steel wire in three colors—blue, green, and purple—each custom imprinted with "PALM BEACH COUNTY WATER UTILITIES 561-740-4600 EXT 3" in white lettering covering a minimum 3" x 3" area. The flags must be fade-resistant, waterproof, and permanently attached to minimum 15-gauge steel wire, with an estimated annual quantity of 10,000 flags per color (30,000 total). Delivery must occur within twenty-one calendar days of receipt of a delivery order with F.O.B. point at destination, and pricing must be firm and fixed, quoted in single unit prices to two decimal places for each item and remaining firm for the initial term and all renewal periods. All vendors must be registered in the County's Vendor Self Service system prior to contract finalization, with all subcontractors also requiring registration. The solicitation required responses by August 31, 2020, at 4:00 p.m. local time, with faxed or e-mailed submissions accepted. The successful vendor will receive a four-month initial term contract with the option to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds by the Board of County Commissioners.

The County will award the contract on an all-or-none basis to the lowest responsive, responsible vendor. Palm Beach County offers a 5% local preference for vendors with a permanent place of business in Palm Beach County or the Glades, contingent upon submission of a valid Business Tax Receipt and completed Certification of Business Location. Small, minority, and women-owned business enterprises may receive preferential consideration if their bids fall within 10% of the lowest bid and are deemed responsive and responsible. All vendors must comply with commercial non-discrimination policies, criminal history records check requirements, public records obligations, and drug-free workplace certifications. Payment will be rendered only upon County satisfaction and acceptance of delivered items, with invoices submitted to the Palm Beach County Finance Department. No incumbent vendors or budget range was specified in the procurement documents.