Marion County Leachate Hauling

The West Virginia Department of Administration Purchasing Division, on behalf of the Department of Environmental Protection, issued a Centralized Request for Quote (CRFQ 0313 DEP2300000034) to establish an open-end contract for leachate hauling services at the Marion County Landfill. The procurement seeks qualified vendors to provide all labor, materials, equipment, and services necessary to pump, haul, and dispose of leachate from the Marion County Landfill to the Fairmont Sanitary Sewer Board's Wastewater Treatment Plant in Fairmont, West Virginia, or to alternative West Virginia Department of Environmental Protection-approved wastewater treatment facilities as directed. Based on previous 12 months of data, the estimated annual volume is approximately 1.3 million gallons, with a maximum daily hauling capacity of 25,000 gallons and typical operations conducted Monday through Friday with an approximate 20-mile round-trip distance and 1.5-hour turnaround time. Qualified vendors must possess Commercial Driver's Licenses with Tank Vehicle Endorsement for all drivers, maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence, Automobile Liability Insurance of at least $1,000,000 per occurrence, and Property Damage Insurance of $1,000,000, and must comply with West Virginia Public Service Commission requirements for common carriers. Pricing shall be submitted as a unit price per 100 gallons hauled, with the estimated purchase volume of 500 units (50,000 gallons) used for pricing calculations only and representing no guaranteed minimum. The solicitation was issued May 22, 2023, with a question submission deadline of May 26, 2023 at 4:00 PM ET, and bids were due June 6, 2023 at 1:30 PM ET to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. The initial contract term is one year with renewal options for up to three additional successive one-year periods, subject to mutual written consent and contingent upon legislative appropriation of funds.

The solicitation documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. The contract is classified as a Central Master Agreement under the Landfill Closure Assistance Program with invoicing directed to the Department of Environmental Protection. Upon contract award, the selected vendor must undergo safety inspections within 30 days and submit a detailed roster of personnel and vehicles; the department retains responsibility for treatment charges to the wastewater treatment plant, sampling, testing, and reporting requirements, and maintenance of the landfill access road. No minimum quantity of leachate hauling is guaranteed, though vendors shall not be required to haul less than a full load per trip, and monthly invoices must be submitted by the fifth day of each month for the previous calendar month's services. Specific award values or budget ranges are not provided in the available solicitation documents; however, the pricing structure is based on a per-100-gallon unit rate applied to the estimated 50,000-gallon volume calculation. Inquiries regarding the solicitation should be directed to Joseph E. Hager III, the assigned buyer, at (304) 558-2306 or joseph.e.hageriii@wv.gov.