Marion County Landfill Lift Station Maintenance

The State of West Virginia Department of Environmental Protection, Division of Land Restoration, is soliciting quotations for lift station maintenance services at the Marion County Landfill located near Farmington off Route 218. This Request for Quotation (RFQ DEP1900000059) was posted on March 15, 2019, with a response deadline of March 29, 2019, at 10:30 a.m. EST, and technical questions must be submitted by March 20, 2019, at 5:00 p.m. EST. The scope of work encompasses comprehensive maintenance of two leachate lift stations and includes four primary service lines: monthly inspections (12 inspections annually) with documentation and immediate reporting of issues, cleaning of all lift stations every four months (3 times annually) to remove debris, grease, and sediment, pump inspections performed every three months after initial inspection (4 times annually), and annual pump service including oil checks and changes as applicable. The contractor must provide all labor, materials, transportation, tools, equipment, supplies, and incidentals, with 24/7 emergency response availability within a two-hour drive of the site and all mileage and travel costs incorporated into pricing without separate reimbursement. Qualified vendors must hold a minimum of either Class 1 or 2 Certified Wastewater Plant Operator certification or Certified Electrician status and must maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $250,000 per occurrence. Pricing is structured as flat fees per task with unit prices and extended costs submitted through wvOASIS or paper bid, and the contract will be awarded to the lowest overall total cost bidder based on a three-year initial term with potential for renewal in successive one-year periods, contingent upon a mandatory pre-bid meeting attendance requirement.

No specific set-asides, disadvantaged enterprise designations, or restrictions limiting eligible respondents are identified in the solicitation documents. The documents do not list any incumbent vendors, current contractors, or existing infrastructure requiring integration beyond the two leachate lift stations at the Marion County Landfill. No specific funding amounts, budget ranges, or award values are provided in the available solicitation materials. All vendors must comply with West Virginia Code requirements regarding domestic steel products, aluminum, glass standards, and contractor licensing, with contractors required to provide their West Virginia license number prior to contract award. Additionally, all vendors must complete and submit a West Virginia Purchasing Division Affidavit affirming that they and any related parties are not in default on monetary obligations owed to the state or its political subdivisions, including payroll taxes, property taxes, sales and use taxes, and other fines or fees, with limited exceptions for contested items or vendors in compliance with payment plans. Contract awards are contingent upon appropriated funds being available, with the contract becoming void if funding is not appropriated or made available by July 1 of any fiscal year.