Marching Band Wind Instruments

The University of Wisconsin River Falls is seeking bids for wind instruments to support a new marching band program scheduled for full performance in fall 2023. The procurement encompasses both new and used woodwind and brass instruments, specifically including 5 piccolos, 3 alto saxophones, 4 tenor saxophones, 5 mellophones, 5 baritones, and 5 sousaphones. Bidders must provide instruments matching Jupiter brand specifications or equivalent alternatives, with detailed technical requirements for both new and professionally reconditioned used instruments. The bid requires vendors to have a minimum of five years of experience providing marching band instruments and be original manufacturers, authorized distributors, or manufacturer-authorized dealers. Mandatory submission requirements include completing a Vendor Information Form, providing three client references, and submitting a criminal background check certification. The solicitation was issued on October 3, 2022, with written questions due by October 14, 2022, and final bids due on November 10, 2022, at 2:00 p.m. CST/CDT. The contract term runs from the award date through June 30, 2023, with potential automatic renewals for two additional one-year terms.

The procurement includes specific provisions for Minority Business Enterprise (MBE) and Disabled Veteran-Owned Business (DVB) firms, offering a 5 percent price preference threshold for these designated businesses. Successful bidders must be capable of handling factory warranties, completing service and maintenance within 7 business days, and personally delivering and assembling all items. The contract allows purchasing not just for the University of Wisconsin River Falls, but also extends to other University of Wisconsin System campuses, State of Wisconsin agencies, and Wisconsin municipalities. No specific budget range is explicitly stated, but the university reserves the right to delete specifications or items if no bidder can comply and makes no guarantees about purchase quantities or total contract value. Bids requiring minimum order quantities or dollar amounts will be automatically disqualified. The award will be made to the lowest responsive and responsible bidder, with pricing required to remain firm throughout the initial contract term and any proposed increases subject to strict documentation and 90-day notice requirements.