Maintenance, Repair and Training Services for Dynatest Pavement Friction Tester

The Texas Department of Transportation (TxDOT) has issued an Invitation for Bid (IFB) No. 601440000049609 for maintenance, repair, and training services specifically for Dynatest Pavement Friction Tester (PFT) units located in the Austin District and Texas A&M Transportation Institute in Bryan. The procurement seeks a vendor to perform comprehensive services including four onsite visits of 40 hours each, which will involve equipment inspection, repairs, testing, calibration, and extensive training for TxDOT personnel. The Statement of Work requires the selected vendor to use only original equipment manufacturer (OEM) parts, provide detailed cost estimates requiring TxDOT approval before work commencement, and deliver up to 40 hours of instruction covering safety, operation, diagnostics, and preventive maintenance. The solicitation opens on July 28, 2025, with questions due by August 1, 2025, and responses posted by August 7, 2025. The final bid submission deadline is August 11, 2025, at 3:00 PM Central Time, with a tentative contract award date of August 14, 2025. The contract term is nine months from execution, and work must be performed between 8:00 AM and 5:00 PM, Monday through Friday, excluding state and federal holidays.

The procurement appears to have no specific set-aside designations, but vendors must be active on the Centralized Master Bidders List (CMBL) and register through the Bonfire website to participate. Vendors are required to provide a Certificate of Insurance (Form 1950) with specific coverage minimums, including Workers' Compensation, Commercial General Liability, and Commercial Automobile Insurance. The solicitation includes an optional Early Payment Program that offers enhanced invoice processing and potential cash advancement benefits. While no precise contract value is specified, the Pricing Schedule includes estimated quantities of 160 standard labor hours, 30 off-shift labor hours, 1000% parts pricing, 160 on-site training hours, 40 remote assistance hours, and 4 travel events. The vendor must offer a minimum six-month warranty on all work and materials, and TxDOT reserves the right to terminate the contract for unsatisfactory performance. Interested vendors are encouraged to ensure their NIGP class and item selections are current and to provide comprehensive documentation demonstrating their capability to meet the technical and operational requirements of the maintenance and training services.